Marketing Assistant

• Support the preparation of pursuit and client-facing materials by coordinating qualifications packages, proposal submissions, interview materials, and follow-up documentation
• Draft, review, and refine written content such as cover letters, project narratives, and supporting documents to ensure clarity, consistency, and careful presentation
• Maintain resumes, project sheets, project lists, and other collateral by updating content and formatting materials to align with established brand standards
• Organize proposal files and marketing records, including document storage, printed submission assembly, shipping coordination, and meeting setup for interview preparation
• Manage the marketing photo library by tracking image assets, arranging project and headshot photography, and overseeing related agreements and scheduling
• Enter and update information in marketing databases, produce requested reports, and perform periodic checks to preserve data accuracy and completeness
• Partner with teams such as Business Development, Human Resources, IT, Training, and Safety to assemble customized packages and internal marketing support materials
• Assist with post-project surveys, client and employee event coordination, office communications, and other special assignments that support broader marketing initiatives
• Build effective working relationships across the marketing team and provide guidance on the proper use of marketing tools, templates, and resources

• Experience supporting marketing coordination, proposals, or related administrative functions in a business environment
• Working knowledge of RFP and RFQ processes, including document preparation, submission support, and deadline management
• Proficiency with Adobe InDesign and familiarity with producing brand-consistent marketing materials
• Strong writing, proofreading, and editing skills with close attention to formatting accuracy and detail
• Ability to organize multiple projects at once, manage shifting priorities, and meet time-sensitive deadlines
• Experience maintaining databases, logs, or shared marketing records with a high level of accuracy
• Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams and stakeholders

Event coordination or event support experience is preferred

• medical, vision, dental, and life and disability insurance
• 401(k) plan