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Crow Holdings Logo Crow Holdings · Finance

Manager of Payment, Vendor & AP Operations

United States, Boca Raton · Job Posted June 28, 2026
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Job Description

Crow Holdings Development is seeking a strategic and hands-on Manager of Payment, Vendor & AP Operations to lead the accounts payable function and drive transformation across vendor and payment processes. This role will oversee day-to-day AP operations while leading the design and implementation of a streamlined, paperless, and scalable procure-to-pay (P2P) process across the organization. This individual will play a key role in enhancing the construction draw process by improving vendor management, optimizing workflows, and increasing efficiency across the overall payable cycle.

Job Responsibility

  • Lead and develop the Accounts Payable team, establishing clear structure, accountability, and performance metrics
  • Oversee all payment operations across multifamily, industrial, and office development projects
  • Ensure timely and accurate processing of invoices, draws, and vendor payments
  • Partner with Development, Construction, Capital Markets, Accounting, and Systems Applications
  • Strengthen internal controls, audit readiness, and consistency across AP and payment workflows
  • Oversee vendor payments, Concur approvals, payment file uploads, payroll-related payables, and associated accounting entries
  • Ensure accurate and timely processing of local and state tax calculations, filings, and payments
  • Serve as the company's subject matter expert for 1099 compliance, including vendor classification, W-9 review, year-end reporting, and issue resolution
  • Strengthen controls across payment approvals, vendor setup, tax documentation, and payment processing
  • Lead end-to-end redesign of vendor onboarding, invoice processing, approvals, and payment workflows
  • Drive transition to a fully paperless AP environment
  • Identify and implement automation opportunities (OCR, workflow tools, vendor portals, and electronic payment solutions)
  • Implement best-in-class vendor onboarding processes, including W-9 compliance and insurance tracking
  • Establish clear communication protocols and expectations for vendor interactions
  • Develop KPIs and dashboards, including cycle time, error rates, payment status, vendor performance, and process bottlenecks
  • Drive continuous improvement initiatives to support scalability as the company grows
  • Identify opportunities to improve workflow efficiency, reduce manual processes, and increase visibility across AP operations

Requirements

  • 10+ years of experience in Accounting / Accounts Payable / Finance Operations
  • Bachelor's degree required (Accounting, Finance or similar)
  • Experience in real estate development, construction, or project-based industries strongly preferred
  • Proven experience leading process transformation, system implementations, or workflow redesign
  • Strong working knowledge of 1099 requirements, W-9 compliance, vendor tax classification, and year-end reporting
  • Experience with Concur, payment file uploads, payroll-related payables, local tax payments, and AP control processes
  • Experience with large ERP systems, preferably Yardi, and related AP/workflow/payment platforms
  • Demonstrated ability to lead teams and drive change in a growing organization
  • Strong analytical, organizational, communication, and problem-solving skills
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