Manager, Global Equity Administration Job at OpenAI (San Francisco)

Sr. Equity Administration Manager

We are looking for a dynamic Sr. Equity Administration Manager to manage and fac...

Location

United States , San Jose

Salary:

163200.00 - 204000.00 USD / Year

Archer Aviation

Expiration Date

Until further notice

Requirements

7+ years of equity administration experience with Certified Equity Professional (CEP) preferred
public company experience required
Extensive skills and experience in working on and maintaining data integrity in a public company equity administration platform
Serve as a subject matter expert on equity plan obligations
Partner with internal and external business partners to research and provide input and recommendations on equity plan initiatives and policies
Develop and maintain policies and procedures
evaluation, recommendation, implementation, documentation
Collaborate with external vendors
Highly detail-oriented and organized, with the ability to manage competing priorities and tight deadlines
In-depth knowledge of equity industry trends, vendors, and services available in the marketplace

Job Responsibility

Manage all administration aspects of the Company’s global equity programs and employee stock purchase plan
Manage all daily and cyclical stock administration processes for grants, vests, terminations, etc. including all necessary reporting requirements
Responsible for public company equity requirements, including providing financial data for equity-based tables in the Proxy, 10-Q and 10-K
prepare and timely file all SEC required Forms 3, 4 and 5 for Section 16 Officers
Understand and have working knowledge and experience in application of accounting rules associated with stock-based compensation (ASC-718) and provide reports to both Finance and tax functions
Perform and coordinate all related tax reporting obligations for the company with regard to stock based compensation
Enhance the stock administration function, including improvements in process and implementing automated solutions for scalability
Manage the relationship and work closely with outside service providers, such as our equity systems vendor, transfer agent, and broker service providers
Develop and maintain effective control procedures over all aspects of the equity process
Provide employee education and respond to inquiries and requests regarding stock matters

Fulltime

Equity Operations Manager

Figma is seeking a dedicated and experienced equity administration professional ...

Location

United States , San Francisco; New York

Salary:

122000.00 - 238000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

6+ years of experience in equity administration, ideally at both late-stage private and public companies
Advanced Excel, G-Suite, reconciliation, and analytical skills
Established knowledge of equity tax reporting, mobility, and withholding for a global workforce
Proven understanding of equity vehicles (RSUs, PSUs, stock options, ESPP) and their tax implications
Experience with Morgan Stanley at Work at Shareworks or similar equity platforms

Job Responsibility

Manage and reconcile system integrations between Shareworks and Workday to ensure accurate equity, payroll, and demographic data
Direct and process equity transactions including stock option exercises and monthly RSU releases
Collaborate with Figma payroll and external consultants to ensure accurate and timely equity transaction reporting
Support and lead global expansion initiatives, M&A integration, and other transformation projects involving equity programs and tax enablement
Identify and implement process enhancements that increase accuracy, efficiency, and compliance across all jurisdictions
Monitor changes to global tax and equity regulations, ensuring Figma’s practices, plan documents, and processes remain compliant
Develop strategic recommendations for global equity grants by aligning guidance from external legal and tax advisors with Figma’s operational capabilities and program objectives
Partner closely with Legal to support 10b5-1 plan administration, insider trading compliance, and required securities filings, including Form 4s, Form 144s, and annual proxy reporting

What we offer

equity to employees
health, dental & vision benefits
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Total Rewards Analyst & Stock Administrator

At EarnIn, our people are our greatest asset—and attracting, retaining, and rewa...

Location

United States

Salary:

92000.00 - 146000.00 USD / Year

EarnIn

Expiration Date

Until further notice

Requirements

3+ years of experience in an Equity Administration role, preferably in a high-growth tech environment
Solid working knowledge of benefits compliance and compensation principles (e.g., FLSA, IRS regulations, SOX, Section 409A)
Hands-on experience with HRIS and equity management systems (e.g., Workday, Carta, Shareworks, Equity Edge, Fidelity)
Exceptional Excel and data modeling skills
experience with reporting and visualization tools (e.g., Tableau, Looker, or Google Data Studio)
Highly analytical mindset paired with strong attention to detail and the ability to execute flawlessly
Excellent written and verbal communication skills
capable of demystifying complex topics for a broad employee audience
Strong project management skills and a desire to create scalable, sustainable processes
Bachelor’s degree in Human Resources, Finance, Business, or related field

Job Responsibility

Stock Plan Administration (25-50%, to increase over the next 6 months)
Equity Plan Management
Help administer company’s equity programs, including stock options, restricted stock units (RSUs), and employee stock purchase plans (ESPPs)
Administer EarnIn’s equity compensation programs in collaboration with our third-party stock plan administrator
Managing new hires/terminations in equity administration platform
Prepare and distribute grant agreements (stock options, RSUs, etc.)
Process new equity grants, exercises, vesting, and cancellations in equity management systems
Maintain accurate and up-to-date records of all equity transactions
Manage off boarding equity communications and option expiration timelines
Track and update employee status changes that affect vesting (e.g., LOA, termination)

Senior Stock Plan Administrator

We’re looking for a Senior Stock Administrator to help build and manage a world-...

Location

United States

Salary:

90100.00 - 156000.00 USD / Year

ClickHouse

Expiration Date

Until further notice

Requirements

5–8 years of experience in global equity administration for high-growth private or public technology companies
CEP Level II certification required
Level III preferred
Deep knowledge of global equity plans, including options, RSUs, and related tax and reporting requirements
Strong understanding of stock-based compensation accounting concepts and U.S. GAAP (ASC 718)
Hands-on experience with equity management platforms such as Carta, Shareworks or Equity Edge
Proficiency in Excel or Google Sheets, with strong analytical and reconciliation skills
Detail-oriented and organized, with a commitment to accuracy and confidentiality
Proven ability to collaborate cross-functionally with Legal, Finance, Tax, Payroll, and People teams
Excellent written and verbal communication skills, with the ability to explain complex topics clearly

Job Responsibility

Administer ClickHouse’s global equity programs, including option grants, RSU releases, exercises, cancellations, and related transactions
Manage and maintain accurate equity data within our equity management platform (e.g., Carta or similar)
Partner with Payroll, Legal, Tax, and Accounting to ensure timely and compliant processing of equity transactions, including tax withholding and reporting
Support global employees and stakeholders by providing timely, high-quality customer service and education on equity-related matters
Prepare and reconcile monthly and quarterly equity reports, including share activity, expense accruals, and outstanding balances
Ensure compliance with global tax, legal, and securities regulations across all jurisdictions where equity is granted
Collaborate with Accounting on stock-based compensation reporting and audit support, including PBC requests and reconciliations
Assist in maintaining accurate records of equity authorizations, share pools, and plan usage for internal and board reporting
Support process improvements, automation, and system enhancements to improve efficiency and accuracy of equity administration
Contribute to the design and delivery of employee equity education programs and communication materials

What we offer

Flexible work environment - ClickHouse is a globally distributed company and remote-friendly. We currently operate in 20 countries
Healthcare - Employer contributions towards your healthcare
Equity in the company - Every new team member who joins our company receives stock options
Time off - Flexible time off in the US, generous entitlement in other countries
A $500 Home office setup if you’re a remote employee
Global Gatherings – We believe in the power of in-person connection and offer opportunities to engage with colleagues at company-wide offsites

Fulltime

Director, Total Rewards, Equity Compensation

The Director, Equity Compensation, will lead the successful delivery of our glob...

Location

United States of America , Purchase

Salary:

168000.00 - 269000.00 USD / Year

Mastercard

Expiration Date

Until further notice

Requirements

Leadership and project management experience in implementation and administration of equity processes and programs including an Employee Stock Purchase Program
Technical expertise in equity compensation, including knowledge of plan design, accounting and financial implications, governance procedures, SOX, SEC/other U.S. federal disclosure requirements
Exceptional attention to detail and expertise in establishing workflows and process documentation
Knowledge of U.S. federal and state taxation, as well as general knowledge of global taxation as it relates to equity compensation
Track record of working cross-functionally and collaboratively at all levels, including working remotely with cross-functional teams and able to guide decision making
Strong interpersonal skills and expert team-building capabilities, having successfully managed and motivated diverse teams across different markets
Strong risk management mindset and calm under pressure
10+ years of experience in public company equity plan administration with global reach
In-depth knowledge of equity compensation regulations, accounting principles, and tax implications
Proven track record with multi-national corporations

Job Responsibility

Ensure successful administration of equity programs, including equity grant processing, exercise and vesting tracking, and data management
Responsible for managing the relationship and ongoing maintenance of the Company’s stock plan administration platforms, including monitoring participant experience, service level delivery, timely file feeds/integrations, and contract compliance
Drive operational excellence and elevate the employee experience by assessing and redesigning equity systems and processes
Measure service levels provided to employees and lead continuous improvement initiatives as appropriate
Stay abreast of global regulatory requirements and policy changes in the equity space, assessing implications on delivery practices, recommending and applying changes as needed to ensure compliance
Responsible for successfully complying with all Equity SOX controls and global audit/compliance requests
Liaise with payroll team and finance to ensure smooth execution of equity programs/processes
Interface with Global Business Services Center (GBSC) as necessary to ensure inquiries and escalations from managers and employees are addressed
Collaborate with multiple internal and external groups to identify potential operational efficiencies
Manage the administration of the Employee Stock Purchase Plan (ESPP) globally

What we offer

Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
flexible spending account and health savings account
paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave)
80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire
10 annual paid U.S. observed holidays
401k with a best-in-class company match
deferred compensation for eligible roles
fitness reimbursement or on-site fitness facilities
eligibility for tuition reimbursement

Fulltime

Senior Manager, Global Equity Compliance and M&A

The Uber Equity team is looking for a Senior Manager, Global Equity Compliance a...

Location

United States , San Francisco

Salary:

187000.00 - 208000.00 USD / Year

Uber

Expiration Date

Until further notice

Requirements

Minimum of 7+ years of progressive experience working with global equity plans or global mobility taxation, gained through in-house programs or consulting/accounting/law firms
Bachelor’s degree or equivalent
Excellent project management skills, with a proven ability to design workable solutions, manage multiple initiatives simultaneously, prioritize workloads effectively, meet deadlines, and drive projects to successful completion
Comprehensive knowledge of global equity plan design along with associated complexities of plan administration, regulatory requirements, and taxation implications
Strong verbal and written communication skills, including the proven ability to effectively manage, influence, negotiate, and communicate with business partners
Demonstrated ability to function in a highly confidential environment with high attention to detail and consistent follow-through

Job Responsibility

Monitor regulatory changes around the globe, and oversee implementation of regulatory changes to ensure program design and administration adheres to country-specific requirements
Manage recurring global equity plan reporting and compliance related activities
Provide guidance, consultation, assess risks, education, and lead implementation of equity plans for M&A initiatives, global expansions, and special projects
Partner with the equity operations team and acquired subsidiaries to facilitate day-to-day equity operations (as needed)
Support in managing mobile tax positions, policies, and mobile equity transactions (as needed)
Assist with special equity projects based on business requests

What we offer

Eligible to participate in Uber's bonus program
May be offered an equity award & other types of comp
Eligible for various benefits

Fulltime

Group Manager, Cash Securities Operations

This senior leadership position focuses on overseeing Equity and Fixed Income se...

Location

Japan , Tokyo

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Extensive progressive experience in Equity and Fixed Income Settlements and Operations Management within a global investment bank or major financial institution in Japan, with proven leadership or managerial capacity
Deep expertise in equity settlements and products, fixed Income and investment trust fund in either or both in international markets and Japanese domestic markets
Demonstrated track record of managing complex operational environments, leading process re-engineering, and delivering significant efficiency/control improvements
Strong understanding of operational risk management frameworks and the regulatory landscape in Japan
Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint) for data analysis and presentations
Extensive experience with Back Office settlement applications
JSDA Class 1 (Sales Representative Qualification) is a mandatory requirement
Fluent in Japanese (both written and verbal) is essential
Strong business-level English (both written and verbal) is required for effective communication with regional and global stakeholders
Exceptional leadership, people management, and motivational capabilities

Job Responsibility

Lead, manage, and develop a team of Cash Securities Operations professionals in Japan, cultivating a culture of high performance, accountability, and continuous improvement
Develop and implement strategic objectives for the Japan Cash Securities Operations, ensuring alignment with global Markets Operations goals and local business priorities
Drive robust and efficient settlement and post-settlement process and controls for equity and fixed income products, including pre-matching, settlement instructions, fail management, reporting, reconciliations
Oversee daily reconciliation processes and ensure timely resolution of all breaks, exceptions, and discrepancies, while optimizing workflows to maximize Straight-Through Processing (STP) rates
Cultivate and maintain strong relationships with Japan-based Equity and Fixed Income trading desk, Sales desk, institutional clients, custodians, and external counterparties, serving as a trusted operational advisor
Own and manage the operational risk profile for the Japan Cash Securities Operations, ensuring robust controls are in place and actively monitored, with strict adherence to all financial regulations in international and Japan (e.g., JFSA, JSDA rules, BOJ guidelines), and global Citi policies
Identify, champion, and lead change-the-bank initiatives and strategic projects aimed at enhancing operational efficiency, reducing costs, and improving the control environment within the Japan Cash Securities Operations.

What we offer

Career growth opportunities
Equal opportunity employer policies promoting inclusivity
Strong focus on work-life balance benefits.

Fulltime

New

Senior Manager, Global Equity Administration

Equity Administration at OpenAI is responsible for the operational foundation of...

Location

United States , San Francisco

Salary:

216000.00 - 240000.00 USD / Year

OpenAI

Expiration Date

Until further notice

Requirements

10+ years of progressive equity administration experience in a high-growth environment
Deep expertise in equity systems (Shareworks strongly preferred), including configuration, reporting, scalable workflows, and operating model design
Strong process and controls mindset with a demonstrated ability to build audit-ready operations supported by clear documentation, ownership, and governance
Strong understanding of equity data flows and integrations across HRIS, payroll, and accounting/reporting ecosystems, with an automation-first approach
Proven ability to run complex, high-stakes equity programs amid shifting requirements and tight timelines
Robust analytical skills, including advanced Excel and comfort with reporting/analytics tools
High ownership and prioritization, able to set direction, manage multiple workstreams, and drive cross-functional outcomes
Excellent stakeholder management and communication, with the ability to influence and align partners at multiple levels
High integrity and sound judgment handling confidential and sensitive information

Job Responsibility

Own end-to-end employee equity administration across key lifecycle events (new grants, vesting/RSU releases, option exercises, and related transactions), including high-volume execution and complex exception handling
Operate core equity cycles by driving timelines, managing dependencies, and ensuring accurate, timely completion across cross-functional partners
Own equity systems and integrations from an operator’s lens, including day-to-day system administration, report builds, workflow configuration, and troubleshooting, while also identifying and driving improvements for scale and data quality
Deliver audit-ready equity reporting and data to support accounting, compliance, and reporting requirements, including building repeatable reconciliations and validation routines
Build and maintain automated equity reporting (scheduled reports, dashboards, and reconciliations) to reduce manual effort and improve accuracy, reliability, and speed
Partner with Internal Controls to keep process documentation, narratives, and flowcharts current, and ensure controls are designed and operating effectively in practice
Partner with Legal and HR to operationalize new equity programs by translating program design into clean workflows, system setup, and execution checklists
Support complex one-off equity transactions, including liquidity events such as tender offers, by coordinating execution steps, data requirements, and stakeholder readiness

What we offer

Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
401(k) retirement plan with employer match
Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
Mental health and wellness support
Employer-paid basic life and disability coverage
Annual learning and development stipend to fuel your professional growth
Daily meals in our offices, and meal delivery credits as eligible

Fulltime

Manager, Global Equity Administration

OpenAI

Location:
United States , San Francisco

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 21, 2026

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