Manager, Construction Procurement and Project Controls

• Lead RFx processes including development of documentation, coordination of vendor inquiries, issuance of addenda, and support of evaluation processes
• Consolidate evaluation results and prepare award recommendations and supporting documentation
• Prepare award and sole-source justification forms in compliance with procurement policies
• Maintain procurement, governance documentation and process controls
• Coordinate vendor debrief meetings and maintain professional vendor communications
• Draft, review, and revise construction and professional services contracts (CCDC, OAA, and related agreements), ensuring alignment with approved scope, pricing, and risk standards
• Coordinate contract execution including internal reviews, Legal redline resolution, and vendor markups
• Ensure contracts accurately reflect scope, pricing structures, payment terms, and risk allocation
• Maintain structured contract documentation, version control, and audit-ready contract files
• Provide guidance to Project Managers on contract interpretation and administration requirements
• Maintain and update capital project budgets, forecasts, and dashboards on a bi-weekly basis, including committed costs and forecast at completion
• Monitor planned budget versus actual expenditures and cumulative progress across projects
• Review and assess contractor pricing for change orders and variations in coordination with Project Managers
• Manage financial aspects of the change order approval process and ensure alignment with approved capital budgets
• Advise Project Managers on budget impacts and cost implications related to scope or specification changes
• Review, validate, and process contractor and consultant invoices in alignment with contract terms and Schedule of Values (SOV)
• Verify interim payment applications and support payment certification processes
• Ensure invoices are properly coded and aligned with approved POs in D365
• Support accrual preparation, capital reporting accuracy, and cost reconciliation using advanced Excel analysis
• Communicate cost variances, financial drivers, and potential budget risks to stakeholders
• Identify opportunities to strengthen procurement workflows and financial control processes
• Support standardization of templates and documentation practices
• Contribute to continuous improvement initiatives within PMO to enhance governance maturity
• Responsible for assembling contracts and procurement activities with the PM in order to set budgets
• Check the Consultant fee invoices and make recommendation for payment
• Check all other invoices and charges relating to the project and make recommendations to the Project Manager
• Check and verify all Contractors / Consultants or any third party’s payment application
• Co-ordinate the preparation of the final Account for the construction work including checking the final account with the contractor
• Support annual capital and expense budgeting process by coordinating with Property Development Directors

• Bachelor’s degree in Procurement, Business Administration, Commerce, Finance, Engineering, Architecture, or related discipline
• 5–7 years of experience in procurement, contract administration, or project controls within construction, development, or corporate real estate environments
• Experience supporting RFx processes and contract administration in capital project settings
• Familiarity with CCDC, OAA, and similar construction contracts
• Working knowledge of procurement governance practices and contract documentation controls
• Experience with financial reporting systems and ERP platforms (D365 preferred)
• Strong financial analysis and reporting capability, including budget tracking, cost reconciliation, and accrual support
• Advanced Excel skills required (pivot tables, lookups, financial tracking models, reconciliation analysis)
• Proficiency in Microsoft Office Suite
• experience with Bluebeam, Adobe, and DocuSign preferred
• Ability to analyze contractual and financial issues and provide structured recommendations
• Strong understanding of contract language, interpretation of terms and conditions, and documentation accuracy
• Strong attention to detail and organizational discipline
• Ability to manage multiple projects and shifting deadlines
• Strong written and verbal communication skills
• Professional judgment in handling confidential and sensitive information
• Ability to work independently while collaborating across multidimensional teams
• Results-oriented with strong business acumen
• Adaptable and responsive in deadline-driven environments

Knowledge of Ontario Construction, Lien Act and Contract Law is considered an asset