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Manager, Clinical Administration

United States of America, Rochester 70197.00 - 105295.00 USD / Year · Job Posted February 21, 2026
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Job Description

Under the guidance of the Division Administrator, oversees the day-to-day operations of 5 complex practice locations with multiple subspecialties in support of the clinical, academic, and research missions of the division. Leads the execution of goals for the practice, servicing four different hospitals inclusive of elective cases for inpatient, outpatient, and ASC care. The Manager of Clinical Administrator has direct responsibility for maintaining and developing practice processes based on needs identified by no less than 10 surgeons, no less than 10 nurse practitioners, several vascular sonographers, Division Administrator and staff across all sites of service.

Job Responsibility

  • Oversees the day-to-day operations of 5 complex practice locations with multiple subspecialties
  • Leads the execution of goals for the practice, servicing four different hospitals
  • Manages a team of surgical schedulers and referral coordinators along with a practice manager
  • Establishes and oversees daily operations of the clinics
  • Serves as the liaison for the Chief of Vascular, and Division Administrator
  • Assists the Chief and Administrator in the implementation of directives
  • Develops, authors, and executes office policy and procedures
  • Oversee coordination of rotational faculty and ACS schedules and templates
  • Monitors provided OR utilization
  • Identifies opportunities for improvement
  • Responsible for the HR life cycle of staff
  • Hiring, training and functional oversite of the Human Subjects Research Coordinator
  • Supports billing compliance in the practice
  • Primary contact and investigator for high dollar write off analysis
  • Serves as the eRecord Deputy for the division
  • Operates within division budget guidelines
  • Manages and accountable for the billing services for outside vendors
  • Prepares and signs off on all clinic purchase orders
  • Responsible for the management of equipment

Requirements

  • Bachelor’s degree required
  • 3 years relevant experience required
  • 1 year in an administrative capacity in an academic office or project management preferred
  • Proficiency in Microsoft Office, Cadence, e-record, medical transcription, and medical terminology preferred
  • Strong interpersonal and communication skills, including written communication
  • High level organizational skills and attention to detail
  • Ability to travel between clinic locations

Nice to have

  • Proficiency in Microsoft Office, Cadence, e-record, medical transcription, and medical terminology preferred
  • 1 year in an administrative capacity in an academic office or project management preferred

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