Management Assistant

• Manage schedules and meetings: Prepare agendas, arrange internal and external meetings, and keep communication smooth
• Coordinate travel arrangements: Book travel and accommodations, ensuring itineraries are clear and efficient
• Handle expenses and reporting: Process expense claims and ensure all expenditures are logged and reconciled accurately
• Plan events and trips: Organize team outings, off-site meetings, and special events with precision and creativity
• Collaborate internationally: Work with Assistants in other countries to align schedules, optimize communication, and build a strong network
• Optimize processes: Continuously improve operating practices for agenda planning, governance, reporting, and expenses

• Executive-level experience: Proven secretarial or related experience supporting senior leaders
• Organizational wizardry: You thrive in managing competing priorities and ensure nothing lingers on your to-do list
• Exceptional communication skills: Clear, professional, and effective, both written and verbal
• International savvy: Comfortable in a multicultural setting, with the ability to engage stakeholders at all levels
• Tech proficiency: Strong skills in MS Office (Outlook, Excel, Word, PowerPoint) are essential
• Language abilities: Excellent English is required
• additional European languages are a plus
• Forward-thinking mindset: You anticipate needs, link activities, and understand dependencies with ease
• Positive energy: Your proactive, can-do attitude and problem-solving skills create order in dynamic environments

additional European languages are a plus

• in-house learning & development program
• flexible approach to work
• state-of-the-art technology package