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Randstad Logo Randstad · Office Administration

Management Assistant

Belgium, Anderlecht · Job Posted June 30, 2026
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Job Description

We are looking for a Management Assistant to join the cutting-edge teams at UCB’s HQ in Anderlecht. Key responsibilities include executive and operational support, strategic calendar management, travel and expense coordination, stakeholder communication, financial administration, project and crisis management, and event and logistics coordination.

Job Responsibility

  • Executive & Operational Support: Provided comprehensive administrative and strategic support to the Head of Transformation Impact and operational assistance to his direct report
  • Strategic Calendar Management: Managed a highly active calendar, proactively optimizing time allocation for maximum efficiency rather than simply scheduling appointments
  • Travel & Expense Coordination: Arranged complex international travel itineraries and agendas, prepared detailed meeting documents, and managed expense reports
  • Stakeholder Communication: Acted as a seamless liaison and bridge for communication between the executive office and internal/external stakeholders, maintaining strict confidentiality
  • Financial Administration: Assisted with budget preparation, managed the purchase order process, and oversaw the invoicing workflow
  • Project & Crisis Management: Prioritized conflicting needs and handled urgent matters proactively, ensuring successful project completion under tight deadlines
  • Event & Logistics Coordination: Organized internal and off-site meetings, managing all logistics including venue sourcing, catering, technical setup, video conferencing, and local transportation

Requirements

  • Over 5 years of experience handling high-pressure situations with diplomacy, strict confidentiality, and sound judgment
  • Exceptionally organized and independent worker, skilled at anticipating risks and resolving issues before they escalate
  • Proven ability to manage multiple projects simultaneously with high attention to detail and a focus on timely, quality output
  • Excellent communicator adept at building strong, trusted relationships with internal teams and external business partners
  • Proficient in MS Office (Word, Excel, PowerPoint), quick to adapt to new systems, with practical knowledge of budget preparation
  • Growth Mindset: Reliable, team-oriented professional who actively seeks feedback and easily adapts to organizational changes
  • Bachelors or equivalent
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