Management Assistant Job at ASML (San Diego)

Job Description

Joining ASML means becoming part of a global team that operates at the absolute frontier of technology. We don’t just follow industry trends; we enable them by creating the lithography systems that allow the world’s leading chipmakers to push the boundaries of physics. Our people are at the heart of what we do, guided by our three core values of Challenge, Collaborate and Care. Challenge: Innovation requires a curious mindset and being willing to question the status quo and try new things. Collaborate: accomplish great things with input from diverse peers from over 120 countries, all with unique perspectives. Everything we do together ensures tomorrow is better than today. Care: We work hard to create a safe, inclusive environment, for our employees and our communities. We offer competitive benefits and opportunities to learn and grow! If this sounds like a place where you belong, we invite you to keep reading!

Job Responsibility

Manage complex calendars and scheduling across the manufacturing space, spanning multiple locations, countries and time zones
Coordinate a high volume of meetings with internal and external stakeholders
prepare agendas, materials, and context to ensure leaders are ready
Provide end-to-end administrative support for managers, including quarterly all employee meetings, annual retreats, and ongoing trustee communications
Record, finalize, and post meeting minutes in a timely manner
document outcomes, and decisions
Track action items, outstanding issues, responses needed, and next steps—ensuring follow-through to completion
Develop and document repeatable processes
identify and implement opportunities to improve efficiency
Edit and distribute presentations and executive communications to a high standard
handle confidential information with discretion
Support office operations, including contract tracking/event management, complex meeting coordination, international travel, and expense report processing
Coordinate conferences and external events as needed (e.g., Manufacturing Day) and perform other duties as assigned

Requirements

8–10+ years supporting senior leaders in a fast-paced environment
Experience supporting senior leadership in a multi-location international setting preferred
Strong technical skills (Office 365, Word, PowerPoint, Excel, collaboration tools, vendor portals, AI tools)
Strong organizational and communication skills
Ability to manage multiple priorities with accuracy and discretion
Ability to build strong working relationships across the organization and work effectively with many work styles
Team-first mindset and willingness to do what is needed to help the organization succeed
Continuous process improvement mindset, and a drive to always learn something new

What we offer

medical
dental
vision
basic life insurance
401k plan
eight (8) hours of vacation leave every month
(13) paid holidays throughout the calendar year

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Management Assistant

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