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Maintenance Shop Administrator

https://www.randstad.com Logo

Randstad

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Location:
Canada , Vars

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

50000.00 - 55000.00 CAD / Year
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Job Description:

We are seeking a detail-oriented Maintenance Shop Administrator to join our team in Vars. This role is the backbone of our maintenance shop operations, serving as the primary coordinator between our production/repair divisions and the accounting department. You will work closely with a team of approximately 25 technicians in a moderate-to-busy, fast-paced environment. The core of this position is customer invoicing, with a focus on high efficiency and technical accuracy. You will report directly to the Controller and play a vital role in transitioning our administrative functions into a streamlined accounting support unit.

Job Responsibility:

  • Manage the full invoicing cycle with the goal of posting revenue within 24 hours of a vehicle entering the shop
  • Utilize your understanding of heavy-duty parts, labor, and standard repair times to accurately process work orders
  • Process mechanics' time cards and ensure accurate data entry for payroll
  • Support accounts payable data entry and assist with general month-end reporting
  • Interact with technicians and manage physical paper forms in a highly manual, detail-driven workflow

Requirements:

  • Previous experience in a maintenance shop environment is required
  • Backgrounds in heavy-duty trucking or commercial truck dealerships are highly preferred
  • A solid grasp of shop fundamentals, including parts, labor sections, and repair time standards
  • Proficiency in Windows-based systems
  • Fluent in English

Nice to have:

Bilingualism (English/French) is a significant asset

What we offer:
  • Permanent
  • Full time
  • Monday - Friday, no weekends
  • $50k - $55k
  • Vacation and Benefits offered

Additional Information:

Job Posted:
May 16, 2026

Expiration:
July 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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