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HF Sinclair Logo HF Sinclair · IT - Administration

Maintenance Planner

United States, Tulsa · Job Posted May 28, 2026
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Job Description

HF Sinclair is seeking a Maintenance Planner who can conducts maintenance assignments and duties for the Maintenance Department under limited supervision. Increases the efficiency of the maintenance process through the creation of safe and cost effective job plans, and schedules depending on location.

Job Responsibility

  • Reviews and assigns crafts/resources to daily work authorization in the assigned maintenance system
  • Creates sketches, drawings, and bill of material for miscellaneous work
  • Acts as liaison with other departments for scope & procedure procurement
  • Ensures proficient operations of some or all of the following software: Primavera P-3, AutoCAD, Excel, Word, Outlook, Microsoft Project, LeanKit, assigned maintenance system (SAP), and MicroStation
  • Identifies resources and cost estimates to specific job tasks
  • Orders MTL and/or other special materials when required
  • Verifies drawings and approval sign offs for in-kind equipment replacement
  • Interacts with purchasing department on all bid items for material specifications and weld procedures
  • Confirms field verification and dimensional checks on in-kind equipment replacements to verify conformance to specifications
  • Identifies outside contractors required for turnarounds or as required
  • Creates bid packages, award bids, and executes jobs from start to finish
  • Plans Turnaround work-steps and procedures for assigned facilities including material, labor resources and equipment/tools
  • Identifies the necessary tools, materials, and resources needed to complete a pre-identified task and creates daily and turnaround work scopes
  • Performs Supervisory Relief functions as needed at assigned Plants, and on-call duties depending on location
  • Performs as Night Supervisor during actual Turnarounds when required
  • Ensures management is fully informed of any potential shortfalls/problems in daily assignments as needed
  • Monitors and enforces contractor compliance to all refinery safety and environmental regulations and participates in contract negotiations
  • Tracks head count and verify timesheets to ensure cost and schedule compliance

Requirements

  • A minimum of seven years of job-related experience is required, depending on location
  • A minimum of a High School Diploma or GED equivalent is required
  • Knowledge of refinery operations and craft knowledge
  • Intermediate level leadership, interpersonal, and organizational skills
  • Ability to effectively communicate with others, both written and verbal communication
  • Basic reading and writing skills and the ability to perform basic level mathematical calculations
  • Proven interpersonal skills
  • Self-starter and safety sensitive
  • Troubleshooting skills and ability to function effectively in a team atmosphere
  • Knowledge of safe work practices
  • Computer skills necessary to operate assigned maintenance system, Microsoft Word, Excel, SAP, LeanKit, Outlook, and Internet Explorer
  • Ability to lead and train a small group of employees
  • Multi-tasking and team orientation skills

Nice to have

  • Construction experience
  • Trade school or journeyman/craftsman training
  • Bachelor's degree

What we offer

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Paid Time-Off
  • 401(k) Retirement Plan with match
  • Educational Reimbursement
  • Parental Bonding Time
  • Employee Discounts
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