Maintenance Coordinator Job at Office Angels (London)

Job Description

Our client is committed to ensuring the safety and well-being of its residents through effective building management and compliance with statutory and regulatory requirements. We are seeking a dedicated Building Safety Coordinator to support our Building Safety Manager in maintaining high safety standards across our properties.

Job Responsibility

Review and triage inspection outcomes based on risk, assigning recommendations to internal stakeholders and external contractors
Plan, commission, and monitor all activities, ensuring control measures and repairs are completed successfully
Update compliance systems with property risk classifications and relevant inspection data
Access and review building management information, including fire risk assessments and incident trackers
Communicate with building safety inspectors to clarify risks and issues, facilitating access to properties as needed
Manage day-to-day contract services, ensuring timely completion and adherence to performance frameworks
Administer transactions within the job management system, maintaining accurate compliance records and responding to supply chain inquiries
Monitor compliance works by third-party contractors, escalating any underperformance as necessary
Support the tenancy enforcement process, liaising with legal teams and property managers to maintain safety in communal areas
Manage compliance certificate activities, ensuring accurate records and communication with stakeholders
Provide clear, supportive advice to inquiries, escalating complex issues when needed
Process payments for contracted works, adhering to financial control measures
Build constructive relationships with internal and external stakeholders, fostering effective communication
Coordinate post-inspection activities to ensure adherence to specifications and safety regulations
Facilitate access to shared spaces for various stakeholders, including contractors and consultants
Ensure compliance with internal business processes and contribute to continuous improvements
Respond flexibly to changes in work priorities and support the overall service operation
Uphold data protection and health and safety requirements in all tasks

Requirements

Experience in a building safety, asset management, or health and safety role, particularly in supporting building safety inspections
Proficient in raising orders and tracking completion
Strong contract management skills, particularly in service and maintenance contracts
Excellent communication skills, both written and verbal, with the ability to influence and persuade at all organisational levels
Results-driven with strong analytical skills and experience in providing meaningful management information
A collaborative team player, flexible to meet business requirements
Proficient in Microsoft Office and familiar with Compliance Information and Communications Technology (ICT) systems

Nice to have

Knowledge of Housing Management Systems, specifically Open Housing or similar platforms
Previous experience in a similar role within asset compliance or health and safety

What we offer

A supportive work environment that values your contributions
Opportunity to make a significant impact on building safety and compliance
Competitive remuneration for your expertise and efforts

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Maintenance Coordinator

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