Maintenance Coordinator

• Work Order Management: Receive, prioritize, and manage all maintenance work orders from initiation through completion
• Ensure work orders are accurately logged, updated, and closed out in the maintenance management system
• Track progress and communicate updates to internal stakeholders
• Manage maintenance scheduling and work order management systems
• Maintenance Scheduling: Schedule maintenance activities, including corrective repairs and preventive maintenance tasks, in coordination with maintenance technicians and operations staff
• Monitor workload, technician availability, and equipment downtime to optimize the maintenance schedule
• Adjust schedules as needed to address urgent repairs or operational requirements
• Preventive Maintenance Administration: Administer and manage the preventive maintenance (PM) program to ensure timely execution of all PM tasks
• Review, update, and optimize preventive maintenance procedures and schedules
• Maintain compliance with equipment maintenance standards and regulatory guidelines
• Maintenance Software Management: Administer, update, and maintain the company’s Computerized Maintenance Management System (CMMS) or maintenance software
• Ensure accurate data entry, system configuration, user access control, and ongoing system optimization
• Generate and analyze maintenance reports to support decision-making
• Provide training and support to staff on system use and best practices
• Technology Research & Implementation: Research new maintenance technologies, tools, and software to support operational improvement
• Evaluate potential solutions for compatibility, efficiency benefits, and cost-effectiveness
• Recommend and assist in implementing new technologies or system enhancements
• Purchasing & Procurement: Coordinate general purchases for maintenance materials, tools, supplies, and services
• Source and evaluate vendors to obtain competitive pricing, availability, and quality
• Create and manage purchase orders, ensuring timely delivery of required materials
• Inventory Management: Maintain accurate inventory levels for parts, supplies, and consumables used by the maintenance team
• Receive and inspect incoming inventory, ensuring accuracy against purchase orders
• Track inventory usage and adjust stock levels to prevent shortages or overstocking
• Parts Sourcing & Receiving: Research, identify, and source parts required for maintenance tasks and equipment repairs and other general purchasing for the company
• Work closely with vendors, suppliers, and equipment manufacturers to confirm part specifications and lead times
• Accurately log received items into the inventory system and coordinate storage or distribution
• Vendor Relations: Communicate with suppliers to resolve issues related to delivery times, product quality, and other purchasing-related matters
• Negotiate contracts and pricing with vendors to secure advantageous terms
• Coordination: Work closely with the production, shipping, maintenance, sanitation, and quality control teams to ensure inventory levels are aligned with production schedules
• Coordinate with logistics and warehouse staff to manage stock movements and storage
• Additional Duties: Maintain documentation and records for maintenance activities, inventory, and purchasing
• Support continuous improvement initiatives within the maintenance department
• Collaborate with technicians, facility staff, and external contractors to resolve maintenance-related issues

• High school diploma or GED required
• associate degree or technical certification preferred (e.g., Industrial Maintenance, Engineering Technology, Facilities Management)
• 2–4 years of experience in maintenance coordination, maintenance planning, facilities management, or a related field
• Experience working with CMMS or maintenance management software required (e.g., Fiix, eMaint, MP2, SAP PM, MaintainX, UpKeep)
• Experience in industrial, manufacturing, facilities, or operations environments preferred
• Experience in working with Canadian Food Inspection Agency (CFIA) regulations is an asset
• Strong understanding of maintenance workflows, preventive maintenance practices, and equipment reliability
• Proficient in using maintenance software, scheduling tools, and inventory systems
• Ability to read and interpret equipment manuals, parts diagrams, and work instructions
• Knowledge of basic procurement processes and vendor sourcing
• Frequent walking inside and around the plant is required
• Comfortable working in a cold storage environment
• Condition of employment to work and visit all areas of the plant including the slaughter processing area

Experience in working with Canadian Food Inspection Agency (CFIA) regulations is an asset

• Competitive pay
• Comprehensive benefits that are tailored to our employees needs
• Excellent career growth and development opportunities
• Work life balance
• Employee discounts
• Reimbursements