Maintenance Administration Co-ordinator Job at Brook-St Hiredonline (Cardiff)

Maintenance Co-ordinator

Join Our Clients Team as a Maintenance Co-ordinator! Are you a proactive, organi...

Location

United Kingdom , Wimbledon

Salary:

30000.00 - 34000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Full, clean UK driving licence required
Previous experience in maintenance coordination or a similar role is a plus
Exceptional organisational skills to manage multiple tasks and prioritise effectively
Strong verbal and written communication skills to liaise with diverse teams
Proficient in using computer software for scheduling and documentation
Familiarity with maintenance management systems is a bonus
Proactive approach to identifying and resolving issues

Job Responsibility

Coordinate and schedule maintenance tasks to ensure timely completion
Serve as the main point of contact for maintenance requests, ensuring clear communication between team members and stakeholders
Maintain accurate records of all maintenance activities, including work orders and inventory
Collaborate with technicians and other departments to streamline processes and enhance efficiency
Tackle unexpected issues with creativity and a positive attitude, ensuring minimal disruption to operations

What we offer

Comprehensive benefits package
Opportunities for training and advancement
Work-life balance
Competitive salary

Fulltime

Maintenance Co-ordinator

Join a dynamic and customer-focused property management team that takes pride in...

Location

United Kingdom , Cardiff

Salary:

26000.00 GBP / Year

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Highly organised
Approachable
Confident in managing multiple tasks
Strong communication
Problem-solving
Attention to detail
Prior experience in property management, maintenance coordination, or facilities administration is desirable
Strong customer service skills
Ability to building good relationships

Job Responsibility

Act as the first point of contact for maintenance queries from tenants
Communicate with landlords regarding repairs, approvals, and property updates
Coordinate internal staff and external contractors, including emergency call-outs
Monitor job progress, ensuring quality completion and timely delivery
Maintain full compliance with all property safety regulations and certification requirements
Handle maintenance complaints professionally and effectively
Keep detailed records of works, contractor hours, costs, and materials
Support lettings and accounts teams with administrative tasks as needed
Assist with property inspections, move-ins/outs, and general lettings support
Help manage lettings enquiries, arrange viewings, and ensure a smooth process for prospective tenants

Fulltime

Referrals, Assessment and Admissions Co-ordinator (Social Care)

Location

Ireland , Dublin; Sligo

Salary:

Not provided

Orchard Care Group

Expiration Date

Until further notice

Requirements

At least two years proven experience as a Personal Assistant, Executive Assistant or in a Corporate Services role (HR, Finance etc)
The ideal candidate will have experience in the care industry, which may be in the public, voluntary, or private sector
Familiarity with collaboration tools such as Microsoft Teams, SharePoint, and other digital platforms & highly proficient in all Microsoft 365 programmes
Ability to set clear objectives and work in a systematic way
Ability to generate reports and collate and analyse data
Excellent organizational and time-management skills with the ability to work to tight deadlines
Strong written and verbal communication abilities
High level of discretion and professionalism
Ability to work independently and as part of a team
Full current driving license with full eligibility to drive in Ireland, and access to a vehicle

Job Responsibility

Support the Referrals, Assessment and Admissions Manager, in all administrative duties pertaining to all stakeholder relationships and placements across Orchard Community Care
Keep up to date information on HSE, Tusla and Discharge Managers information, and communicate with them regularly regarding current and upcoming vacancies in Orchard Community Care
Track and monitor all placement agreements across Orchard Community Care
Support in the completion of all requisite referral’s applications and processing of all referrals from start to finish
Working with and supporting the Regional Director and MDT to progress these
Supporting with the maintenance of existing funding arrangements for the people we support, ensuring these are kept up to date following care reviews, and are reflective of current support needs
Maintaining positive working relationships with the Operations Teams, and a strong understanding of current service activity
Working with marketing to ensure all material is up to date and the strategy is aligned to the live availability
Ensure, with the Referrals, Assessment and Admissions Manager, that assessments are carried out in a timely manner and stakeholders responded to with update
As part of the house opening team, support in ensuring houses are opened within the scheduled timeline

What we offer

Comprehensive induction process
Extensive training programme
On-going mentoring and support
Continuous Professional Development support
Career progression opportunities
Orchard Values Champion Award
Refer a friend initiative
Working in a well-resourced environment with access to the multidisciplinary team
Employee Assistance Programme for staff and their families

Fulltime

Cluster Co-ordinator - WREF Facilities

You will coordinate facilities and site administration activities for our WREF (...

Location

Pakistan , Karachi

Salary:

Not provided

GSK

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent in Facilities Management, Engineering, Business Administration or related field
3 to 5 years’ experience in facilities, site administration or operations support, preferably in a manufacturing or regulated environment
Practical experience with maintenance or calibration management systems or similar computerized systems
Experience managing third-party vendors, facilities, fleet management, contracts or service providers
Good written and verbal communication skills in English and Urdu
Proficiency in Microsoft Office applications and comfortable working with records and basic reporting
Familiarity with compliance, EHSS or quality systems and audit support

Job Responsibility

Oversee day-to-day operations of facilities within the assigned cluster, ensuring that all buildings and infrastructure are maintained to a high standard
Assist with real estate transactions including leasing, acquisitions, and disposals within the cluster
Oversee the management of the company’s vehicle fleet within the cluster, ensuring optimal utilization, maintenance, and cost-efficiency
Manage the budgeting process for facilities management and fleet operations, ensuring cost-effectiveness and adherence to financial targets
Coordinate with external service providers and vendors to ensure high-quality service delivery and contract compliance
Support and manage facilities-related and fleet-related projects from conception to completion, ensuring projects are delivered on time, within scope, and within budget
Promote and implement sustainability initiatives to reduce the environmental impact of GSK’s real estate, facilities, and fleet operations
Serve as the primary point of contact for internal stakeholders within the cluster, addressing concerns and providing regular updates on facilities, real estate, and fleet matters
Maintain accurate records and databases related to facilities, real estate management, and fleet operations, ensuring data integrity and accessibility
Identify opportunities for process improvements and implement best practices in facilities, real estate, and fleet management

What we offer

Competitive base salary
Annual bonus based on company performance
Flexible working options available for most roles
Learning and career development
Access to healthcare & wellbeing programmes
Employee recognition programmes

Fulltime

Junior Planning Co-ordinator

As a rapidly expanding and progressive business, we are looking for a Junior Pla...

Location

United Kingdom , Scunthorpe

Salary:

26000.00 - 28000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong organisational and time management skills
Excellent communication and interpersonal skills, with the ability to build and maintain strong customer relationships.
Good attention to detail and problem-solving ability
Ability to work under pressure and tight deadlines.
Sound knowledge of Microsoft packages (Outlook, Word, Excel)
Ability to work both independently and as part of a team.

Job Responsibility

Assist in the preparation and maintenance of project schedules and plans
Coordinate resources, personnel, and materials to meet project requirements
Liaise with internal teams, clients, and suppliers to ensure smooth communication
Monitor project progress and report on key milestones
Maintain accurate records, databases, and documentation
Support senior planners with administrative and operational tasks
Identify and escalate potential issues or delays

What we offer

Vitality Healthcare & Benefits scheme.
Holidays increasing to 33 with long service (standard is 28 x days inc bank holidays).
Long Service Awards.
Training and development opportunities.
Death in Service Policy.
Paid Wellbeing and Community Days.
A company culture focused on our team, with our Wellbeing Committee ensuring our people come first.

Fulltime

Facilities Co-ordinator

We are looking for a Facilities Co-ordinator for our Real Estate Workplace Manag...

Location

United Kingdom , Cambridge

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Experience in facilities management, building, business or other related field
Fluent in English
Excellent people skills and ability to interact with a wide range of client staff and demands
Knowledge of Occupational Safety requirements
Strong PC literacy and proven ability to manage daily activities using various systems
Demonstrated experience with continuous improvement initiatives (highly desirable)
Knowledge of vendor management for specialized services
Proven capacity to understand and interpret commercial contracts
Budget management and financial analysis skills
Strong communicator – Good presentation skills and possesses strong verbal & written communication skills also an active listener

Job Responsibility

Co-ordinating responsibility of the local sites within UK, based on site in Cambridge
Ensuring site specific statutory and PPM schedules are adhered to and reported to the Facilities Manager
Take initiative in daily tasks, have a pro-active attitude and share knowledge with your peers
Proactively engage stakeholders to ensure that on site client’s expectations are met
On-site key point of contact for Facilities in the client’s premises
Respond to requests and e-mails in a timely manner
First contact for support to staff
Communicate in professional manner, taking the audience into account
Contribute to event planning with wider community teams
Actively engage with employees to gather their feedback to enhance the office experience

Fulltime

HR & Training Co-ordinator

Human Resources Coordinator role at The Westin Grande Sukhumvit Bangkok, respons...

Location

Thailand , Bangkok

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
No supervisory experience
No license or certification required

Job Responsibility

Create and maintain filing systems
Create and type office correspondence using a computer
Distribute and route mail
Order and track Human Resources office supplies and forms
Answer phone calls and record messages
Create new employee personnel file
Assist walk-in candidates with application procedures
Maintain space designated for completing applications
Respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies and guidelines
Inform Human Resources management of issues related to employee relations

Fulltime

Key Account Co-ordinator

Location

United Kingdom , Devizes

Salary:

Not provided

T H WHITE Group

Expiration Date

Until further notice

Requirements

Experience working in a team environment
Strong organisational skills and the ability to multitask
Excellent IT skills including proficiency in Microsoft Office suite and CRM databases
Ability to communicate effectively with clients
Ability to handle enquiries in a confident, professional and competent manner
Educated to GCSE standard (or equivalent) including passes in English and Maths

Job Responsibility

When required, respond to incoming calls and organise a callout
liaising with field service engineers to ensure that they attend the site in the required time frame and resolve the fault
Raising of jobs on Computer system with supporting documentation for each call-out
To plan, coordinate and support the key contract field service engineers to conduct servicing and maintenance of Fire and Security systems, in line with planned maintenance requirements
Collation of all Service documentation, issuing of system certificates as required and the raising and appropriate charges ready for invoicing
Support all contracts administration activity as directed by the Service Manager
Manage and where possible resolve or escalate all contract services related queries to the Service Manager
Active role in monthly invoicing process and work in progress
Proactively review and monitor processes/procedures from time to time, and with management approval, suggest and implement improvements were possible
Ad hoc tasks as required

Fulltime

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Maintenance Administration Co-ordinator

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