Mailroom Representative Job at Robert Half (Southfield)

Facilities Assistant

We are looking for a Facilities Assistant on an as need basis to provide hands-o...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities, office support, workplace services, or a similar hands-on environment
Ability to remain on your feet for extended periods and perform physically active duties throughout the shift
Strong customer service and client-facing communication skills with a detail-oriented and approachable demeanor
Comfortable working in a reactive environment and adjusting priorities based on immediate workplace needs
Familiarity with facilities support tools or systems such as CMMS or other computerized maintenance management platforms
Experience supporting conference rooms, mailroom functions, or general office operations is preferred
Knowledge of waste removal, restocking processes, and kitchen or pantry maintenance tasks
Ability to maintain a neat, business-casual presentation appropriate for an office setting

Job Responsibility

Maintain office readiness by replenishing pantry, kitchen, and refrigerator supplies throughout the day
Support daily facility operations by removing waste, tidying common areas, and helping keep the workplace clean and presentable
Assist with event and meeting setup, including preparing conference rooms and restoring spaces after use
Handle mailroom and general office support tasks to ensure smooth day-to-day operations
Move deliveries, supplies, and boxes as needed while helping with light loading and unloading activities
Manage kitchen upkeep by clearing catering items, organizing supplies, and operating dishwashing equipment when required
Walk the office floor regularly to identify service needs and respond quickly to workplace requests
Interact effectively with clients, visitors, and employees while representing the workplace team in an experienced manner

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Office Manager

We are looking for a motivated and energetic Office Manager to join our team at ...

Location

United States , Chevy Chase

Salary:

Not provided

Hornetsecurity

Expiration Date

Until further notice

Requirements

Experience in office management, secretarial work, reception or as an assistant
Proactive and organizational talent
Careful and structured way of working
Very good MS Office skills
Communicative and team player

Job Responsibility

Office management with administrative and coordinating tasks
Represent the company internally and externally
Responsible for the mailroom
Contact person for employees and external contacts
Ensure smooth preparation and follow-up of meetings including catering
Central interface for facility management
Support travel management by processing travel expense reports
Ensure procurement of office and work materials
Take on and manage special projects (e.g., office design, planning and organizing company events, optimizing purchasing process)

What we offer

Free space for innovation and independent action in a fast-growing international company
Personal and professional development opportunities
20 vacation days and 10 sick days
Medical Care and Be-Active Bonus
401(k) Plan
Team events and global meetings

Operations Specialist

The Operations Specialist serves as a cornerstone of the firm’s day to day funct...

Location

United States , Farmers Branch, Dallas TX

Salary:

80000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

High energy, strong work ethic, and grounded professionalism
Organized, punctual, direct communicator
Able to take direction while working independently
Comfortable engaging with overseas teams
Flexible, open minded, willing to learn the SSD space
Strong minded and capable of handling tough conversations
Respectful communicator who earns trust quickly
Bachelor’s degree preferred but not required
Experience in operations, office management, or similar roles a plus
Strong performance history, reliability, and stability

Job Responsibility

Support operational leadership with daily workflow, coordination, and execution
Serve as a key liaison between the firm, clients, attorneys, government agencies (SSA, etc.), and outsourced teams
Maintain strong relationships with overseas teams, ensuring alignment, accountability, and efficient communication
Assist with onboarding, process updates, and system improvements across a nationwide practice
Oversee and support administrative functions, including mailroom processes
Monitor operational performance, while helping to enhance efficiency
Ensure punctuality, follow through, and consistency across operations
Represent the firm’s direct, fast moving, old school culture with professionalism and reliability
Support special projects for ownership and senior leadership
Help drive culture, communication, and standards within the firm

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Facilities Manager

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

China , Hong Kong

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Higher Diploma or above in relevant subject Facilities/Property Management, Real Estate, or related field in HKSAR recognized educational organization
At least 10 years working experience in facility management / property management / with not less than 2 year at managerial level
Demonstrate strong interpersonal and supervisory abilities, consistently conducting oneself with professionalism and courtesy
Able to prepare report in both Chinese and English
Able to communicate Chinese (including mandarin) and English fluently
Capable of effectively lead subordinates especially newly assigned personnel
Proficient in Microsoft Office including Word, excel & powerpoint
Understands DMC and BMO requirements and ensures that all operations—such as security, cleaning, landscaping, and property management—comply with these rules

Job Responsibility

Serve as the primary deputy to the Facilities Manager by providing strategic oversight of building operations, property services, and administrative functions—while acting as the central liaison between HSSE team, engineering teams, operational supervisors, Owners’ Representatives, and tenants
The role ensures all activities comply with the Deed of Mutual Covenant (DMC), Building Management Ordinance (BMO), and client standards, and plays a key governance role in DMC-related processes
Strategic Oversight of Building Operations
Ensure operational supervisors enforce protocols for service quality, safety and efficiency for operational function including cleaning, security, landscaping, front desk, and carpark services and clubhouse facilities, mailroom/mailing operations
Provide governance, quality assurance, and performance oversight the operational functions
Monitor contractor compliance with Client / JLL site policies, work methods, and statutory requirement
Primary Liaison Across Stakeholders & Functions
Serve as the one of the focal points and coordinate between Engineering Teams, Operational Supervisors (cleaning, landscaping, clubhouse administration, mailroom), Owners’ Representatives and Tenant Representatives with clear, timely communication
Coordinate with other functional leaders within account to safeguard the connection to client / JLL requirement
DMC & BMO Governance & Meeting Coordination

Fulltime

Concierge

The Concierge is generally the first point of contact for visitors, guests, vend...

Location

Korea, Republic of , Seoul

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Basic English communication skill is required
Hospitality skills
Effective communication and time management skills
Passion for service
Prior experience in facilities, property management, hospitality or other related fields is beneficial
Understanding of mail despatch, help desk functions, reception duties, visitor management, Microsoft Office applications and customer care
Proven track record in timeliness and accuracy
Ability to follow company standards and procedures
Ability to easily interact with client staff and visitors
Ability to manage difficult situations with a positive attitude

Job Responsibility

Provide superior customer service through reception and visitor management
Direct all phone inquiries to the appropriate customer service representatives
Parking registration
Badge management
Mailroom management including Incoming and outgoing mails/parcels
Support for business cards and corporate cards
Assist with internal event
Dawn Raid support
Stationery stock management
Site operation support

What we offer

Market-leading Rewards Program
Competitive pay
Benefits package
Entrepreneurial and inclusive work environment
Opportunity to realize full potential

Fulltime

Mailroom

Are you ready to kick-start your career in a vibrant and bustling environment? W...

Location

United Kingdom , Chester

Salary:

12.60 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Team Players: You enjoy working with others and contribute positively to a team environment
Detail-Oriented: You pay attention to detail, ensuring accuracy in all tasks
Proactive Thinkers: You can anticipate needs and act on them without always being directed
Customer-Focused: You have a passion for providing excellent service and making clients feel valued

Job Responsibility

Customer Service Excellence: Represent our organisation with professionalism, promoting outstanding customer service at all times
Mail Management: Receive, sort, and distribute both incoming and outgoing mail efficiently
Client Engagement: Handle inquiries from clients face-to-face and over the phone with a friendly demeanour
Document Handling: File and retrieve documents within an established filing system, keeping everything organised and accessible
Courier Coordination: Book and receive courier items, ensuring timely deliveries
Archiving Tasks: Process archive files and track signature movements using onsite computer systems
Flexibility & Proactivity: Be ready to tackle any additional duties as assigned by the Operations Manager or the client

Fulltime

Mailroom Team Member

Join Our Dynamic Mailroom Team! Temporary Position Starting June 16, 2025. We ar...

Location

United Kingdom , London

Salary:

13.85 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A positive attitude and a commitment to excellent customer service
Strong organisational skills and attention to detail
The ability to manage multiple tasks efficiently and effectively
Excellent communication skills, both verbal and written
A proactive approach, ready to respond to client requirements as they arise
Experience in a similar role is a plus, but a willingness to learn and grow is essential

Job Responsibility

Customer Service Excellence: Represent our organisation professionally at all times, delivering outstanding service to clients and visitors
Mail Management: Receive, sort, and distribute all incoming and outgoing mail with precision and care
Client Interactions: Handle inquiries face-to-face and over the phone, ensuring all client needs are met promptly
Document Handling: File and retrieve documents using an established filing system, maintaining organisation and efficiency
Courier Coordination: Book and receive courier items, ensuring timely delivery and tracking
Archiving: Process archive files and track signature movements using our onsite computer systems
Flexibility: Take on additional duties as required by the Operations Manager or Client, adapting to the needs of the day

What we offer

Team Spirit: Be part of a collaborative team that supports one another
Variety: Enjoy a diverse range of tasks that keeps your workday interesting
Professional Growth: Gain valuable experience in a fast-paced environment, enhancing your skills for future opportunities
Positive Environment: Work in a cheerful atmosphere where your contributions are recognised and appreciated

Fulltime

Mail Operative

Join Our Team as a Mail Operative! Are you ready to be an integral part of a dyn...

Location

United Kingdom , Uxbridge

Salary:

12.60 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong communication skills and a friendly demeanour
A proactive attitude towards problem-solving and client needs
Attention to detail and organisational skills
Ability to handle manual tasks and engage with various aspects of mailroom operations

Job Responsibility

Customer Service Excellence: Represent our client with professionalism and enthusiasm, promoting outstanding customer service at all times
Mail Management: Receive, sort, and distribute incoming and outgoing mail efficiently
Client Interaction: Handle inquiries from clients both face-to-face and over the phone with a friendly approach
Document Handling: File and retrieve documents within our established filing system
Courier Coordination: Book and receive courier items, ensuring timely delivery and receipt
Archiving Processes: Process archive files and track signature movements using onsite computer systems
Flexibility in Duties: Be prepared to tackle any additional responsibilities as directed by the Operations Manager or client

Fulltime

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Mailroom Representative

Job Description

Job Responsibility

Requirements

What we offer

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