Mailroom & Reception Administrative Coordinator Job at Randstad (Vancouver)

Receptionist

The Receptionist serves as the primary point of contact for all visitors and cal...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

SPM/O-Level qualification or equivalent
Diploma in Business Administration, Customer Service, or related field preferred
Minimum two to three years of experience in reception, customer service, or administrative roles, preferably within Malaysian commercial office environment
Previous experience with mailroom operations and package management systems advantageous
Fluency in English and Bahasa Malaysia essential
Proficiency in Chinese dialects (Mandarin/Cantonese) highly advantageous
Excellent verbal and written communication skills
Strong interpersonal skills
Patience and diplomacy
Understanding of Malaysian business etiquette and cultural sensitivity

Job Responsibility

Provide professional and courteous reception services to all visitors, clients, and employees
Greet guests, verify identification, and manage visitor registration using digital check-in systems
Handle multi-line telephone system operations including call routing and message taking
Maintain accurate visitor logs and ensure proper security protocols
Coordinate meeting room bookings and ensure conference facilities are properly prepared
Assist visitors with directions and coordinate with staff for appointment management
Process all incoming mail including sorting, logging, and distributing
Manage package deliveries and maintain accurate records
Coordinate outgoing mail services including postage calculation and courier pickup
Maintain organized filing systems for mail and package tracking

What we offer

Excellent opportunities for professional development within the facilities and operations field

Fulltime

Front Office Lead cum Security Coordinator

The Front Office Lead cum Security Coordinator leads a team of two receptionists...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma in Business Administration, Customer Service Management, Security Management, or related field
Minimum four to six years of experience in front office operations, customer service, or security coordination with at least two years in supervisory roles within Malaysian commercial office environments
Proven track record of managing reception teams and delivering exceptional customer service standards
Strong leadership capabilities with demonstrated experience supervising customer service teams in multicultural Malaysian workplace environments
Excellent coaching and development skills with ability to build high-performing reception teams
Experience managing daily operations while maintaining strategic oversight of multiple service areas simultaneously
Exceptional interpersonal and communication skills with ability to interact professionally with diverse clientele including senior executives, international visitors, and government officials
Strong problem-solving abilities with experience handling challenging customer situations and service recovery initiatives
Understanding of Malaysian business etiquette and hospitality expectations in professional office settings
Fluency in English and Bahasa Malaysia

Job Responsibility

Lead, supervise, and develop a team of two receptionists, providing daily guidance, performance coaching, and professional development opportunities
Create work schedules ensuring adequate front desk coverage during all business hours and coordinate staff coverage for breaks and absences
Conduct regular team meetings, performance reviews, and skills assessments to maintain high service standards
Foster a collaborative team environment focused on customer service excellence and continuous improvement
Oversee all customer-facing interactions ensuring professional, courteous, and efficient service for visitors, clients, and employees
Develop and implement customer service standards and protocols for consistent service delivery
Handle escalated customer service issues and complex visitor requests requiring senior attention
Monitor customer satisfaction through feedback collection and implement improvement initiatives based on client input and management direction
Supervise visitor registration processes, meeting room coordination, and client hospitality services delivered by the reception team
Ensure accurate maintenance of visitor logs, appointment scheduling, and communication with internal departments

Fulltime

Receptionist

Dartcor Hospitality is seeking a dedicated receptionist for one of our elite loc...

Location

United States , Stamford

Salary:

25.00 USD / Hour

Dartcor Hospitality

Expiration Date

Until further notice

Requirements

Receive, sort, and distribute incoming mail and packages to appropriate departments and Executives
Prepare and send outgoing mail and packages, coordinating with couriers and postal services
Maintain accurate records of mailroom activities, including tracking deliveries and managing supplies
Ensure mailroom equipment (e.g., postage meters, scanners) is functional and well-maintained
Greet and assist Guests of note, clients, and Associates with a professional and friendly demeanor
Manage incoming calls, emails, and inquiries, directing them to the appropriate personnel
Maintain a tidy and welcoming reception area, ensuring it reflects the company’s brand and values
Coordinate Guests of note check-ins, issue badges, and liaise with security as needed
Conduct regular CTQ Program inspections of the workplace to identify maintenance needs (e.g., lighting, furniture, HVAC)
Coordinate with vendors and contractors for repairs, maintenance, and office supplies

Job Responsibility

Mailroom Operations (30%)
Front Desk Reception (30%)
Facilities Support (30%)
General Administrative Support (10%)

What we offer

Comprehensive Medical, Dental, Life and Vision insurance
401(k) to help you invest in your future
Paid time off to help support your life outside of work
Work alongside collaborative team members who support CHG’s core values and are eager to be a part of CHG’s founding operation

Fulltime

Office Assistant

We are looking for an organized and proactive Office Assistant to join our team ...

Location

United States , Saint Louis Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven ability to handle multiple tasks and prioritize effectively in a fast-paced environment
Strong team player with a positive attitude and willingness to assist with diverse tasks
Proficiency in Microsoft Word and Excel
Familiarity with basic office equipment and general administrative practices
Excellent verbal and written communication skills
Ability to manage printing, scanning, and filing tasks efficiently

Job Responsibility

Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization
Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets
Scan, digitize, and upload documents to online databases as requested
Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests
Conduct routine mail pickups and deliveries across company departments multiple times daily
Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies
Communicate and coordinate with team leads at various client locations to prioritize daily tasks
Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Assistant Manager - Soft Services

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

India , Gurugram

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

More than 6-8 years in Facility Management – Soft Service preferably from hotel Industry & specialized in Housekeeping & have eye for detail
Excellent people skills and ability to interact with a wide range of client staff and demands
Demonstrated experience with tendering and service improvement initiatives
Knowledge of Occupational Safety requirements
Knows the inventory management, good keeping knowledge
Strong PC literacy and proven ability to manage daily activities using various systems
Demonstrated experience with continuous improvement initiatives
Demonstrated experience with client reporting and preparation of reports
Flexible to work in shifts
Understanding of Cafeteria operations will be an added advantage

Job Responsibility

Provide comprehensive facility and contract management for the client, with a focus on continuous improvement
Achieve financial and other targets established by the Facilities Manager
Achievement of the Key Performance Indicators and Service Level Agreement targets
Managing all outsourced service contracts and Jones Lang LaSalle personnel, including inspections and quality management of service delivery – this includes all Cleaning functions/ Security/ Administration/ Reception/ Helpdesk/ Pantry and Mailroom services
Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems
Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by the client
Routinely Inspect all contracted services to ensure performance measures are being maintained
Event Management, basic sets ups, coordination with internal client groups
Ensure Helpdesk service requests are attended to in time
Effectively manage the mailroom services to ensure an on time deliverable system

What we offer

Total Rewards Program, competitive pay and benefits package

Fulltime

New

Receptionist

We are looking for a detail-oriented and outgoing Receptionist to join our team ...

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in customer-facing roles, demonstrating strong interpersonal and communication skills
Proficiency in administrative tasks, including data entry, document filing, and spreadsheet management
Familiarity with workplace systems and tools such as Microsoft Word, Excel, and Outlook
Ability to manage visitor check-ins and maintain detailed logs with precision
Strong organizational skills and attention to detail in maintaining office operations
Capacity to handle deliveries and coordinate mailroom tasks efficiently
Knowledge of facilities management and workplace coordination processes
Comfortable working onsite and collaborating with cross-functional teams

Job Responsibility

Greet and assist employees, guests, and vendors with courtesy and warmth, creating a positive first impression
Maintain the reception and lobby areas to ensure they are tidy, presentable, and meet brand and security standards
Manage visitor check-ins while adhering to physical security protocols
Issue and collect employee and building badges, keeping accurate logs for tracking purposes
Relay messages promptly and accurately to the appropriate team members or departments
Perform administrative duties such as organizing documents, updating spreadsheets, and light data entry
Coordinate workplace needs by reporting maintenance or cleaning issues through the ticketing system
Assist the mailroom team with receiving deliveries and notifying the appropriate personnel for routing packages
Partner with workplace experience and facilities management teams to support daily office operations
Facilitate facility service requests for cleaning, maintenance, and restocking needs

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Office Assistant / Receptionist

Our client is seeking a reliable, professional, and approachable individual with...

Location

Canada , Winnipeg

Salary:

Not provided

Aplin

Expiration Date

Until further notice

Requirements

2+ years of corporate reception experience, including providing front desk coverage
Comfortable acting as the first point of contact in a professional corporate setting
Strong administrative skills, including data entry, filing, and maintaining Excel spreadsheets
Professional, personable, and customer-service oriented
Organized, reliable, proactive, and able to multitask in a busy environment

Job Responsibility

Provide backup front desk reception coverage, including greeting visitors, answering and directing incoming calls, and taking accurate messages during lunches, breaks, vacations, and peak periods
Respond to email inquiries and liaise with internal departments as required
Support mailroom operations, including filing, receiving, opening, sorting, scanning, labeling, and distributing mail and packages
Coordinate courier requests
Perform administrative tasks such as filing, data entry, collating, printing, and binding
Assist with sanitizing shared office equipment (e.g., printers and photocopiers) as part of team responsibilities
Complete various administrative duties as assigned

Fulltime

Workplace Operations Manager

The Workplace Operations Manager at Ledger is responsible for overseeing non-tec...

Location

France , Paris

Salary:

Not provided

Ledger

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, hospitality management, or a related field
Proven experience (5+ years) managing workplace operations with a focus on soft services and employee experience
Strong management and interpersonal skills with the ability to build relationships across functions and with external vendors
Expertise in space planning, workplace zoning, and managing complex service portfolios
Organizational and project management skills, with a proactive and problem-solving mindset
Familiarity with workplace technology and finance tools and platforms to manage soft services (e.g., Jira Ticketing)
Excellent proficiency in English
Ability to work effectively in a fast-paced, dynamic environment and manage multiple priorities

Job Responsibility

Supervise and enhance service provider performance for cleaning, catering, mailroom, reception, and other non-technical services at 106T
Develop and implement strategies to improve food offerings, employee amenities, and overall workplace satisfaction
Regularly evaluate vendor contracts to ensure quality and cost-efficiency
Anticipate workplace needs through proactive space planning and zoning, ensuring optimal utilization of the 106T headquarters
Collaborate with cross-functional teams to align spatial setups with business objectives
Support workplace changes and moves, ensuring minimal disruption and optimal functionality
Work closely with Engagement teams to support successful internal and external events at 106T and other locations
Align with stakeholders (e.g., HR, IT, Facilities) to deliver consistent and integrated workplace experiences
Act as a central point of contact for workplace-related inquiries and escalate soft service challenges as needed
Oversee and coordinate workplace operations across Ledger's international offices, ensuring consistency in service delivery and adherence to company standards

What we offer

Equity: Employees are the foundation of our success, and we award stock options so you can share in that success as we grow
Flexibility: A hybrid work policy
Social: Annual company outing for Ledgerdary Days, plus frequent social events, snacks and drinks
Medical: Comprehensive health insurance policy offering extensive medical, dental and vision care coverage
Well-being: Personal development, coaching & fitness with our dedicated partners
Vacation: Five weeks of paid leave per year, in addition to national holidays and rest & relaxation (RTT) days
High tech: Access to high performance office equipment and gadgets, including Apple products
Transport: Ledger reimburses part of your preferred means of transportation
Discounts: Employee discount on all our products

Fulltime

Mailroom & Reception Administrative Coordinator

Randstad

Location:
Canada , Vancouver

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
March 04, 2026

Expiration:
April 26, 2026

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