Mailroom operator Job at JLL (Amsterdam)

New

Hospital Support Services Administrator

Under the general direction of the Deputy Chief Operating Officer, Zuckerberg Sa...

Location

United States , San Francisco

Salary:

200538.00 - 255996.00 USD / Year

City and County of San Francisco

Expiration Date

July 31, 2026

Requirements

Possession of a bachelor's degree from an accredited college or university
Four (4) years managing support services in a hospital or health care setting, including food and nutrition, environmental services, environmental health and safety, biomedical engineering, emergency management, or materials management, of which all must include supervision of professionals
Experience leading operations in an Acute care and/or Trauma hospital
Experience working with federal, state, and local regulations related to safety, occupational and environmental health, and workers compensation (i.e. OSHA, TJC accreditation, NFPA, CCR Titles 8 and 22)
Possession of a master's degree in business, public health, public administration, health administration, or a related field

Job Responsibility

Directs and supervises ZSFG Hospital Support Services including Environmental Services, Food and Nutritional Services, Environmental Health & Safety, Environment of Care, Emergency Management, Linen Department, Messengers & Mailroom, and Bio-Medical Engineering
Leads the development and maintenance of service delivery standards, quality measures, productivity standards, customer satisfaction standards, and labor relations aligned with the values, mission, and strategic plan of ZSFG and the Department of Public Health
Uses the Joint Commission Leadership Standards and the Centers for Medicare and Medicaid Services Conditions of Participation to ensure compliance with all regulatory elements of performance related to Facilities Services and Support Services
Works with various hospital departments, including Regulatory, Nursing, Environment of Care, and Risk Management to develop and implement plans of correction when necessary
Oversees Environment of Care (EOC) in managing risks, addressing safety issues, and continuous performance improvement in ensuring a safe environment for patients, visitors, staff, volunteers, and the surrounding community
Supports the Facilities Advisory Board in planning and prioritization of space administration, equipment procurement, and improvement projects
Represents Support Services on Expanded Exec, Performance Improvement and Patient Safety Committee, EMR Planning, Capital Oversight, ALCC, Education & Orientation, and others as assigned

Fulltime

New

Office Services Associate

We are looking for an Office Services Associate to support daily workplace opera...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least one year of experience in office services or a similar support role, preferably within a corporate, legal, or financial services environment
Demonstrated ability to provide strong customer service in a detail-focused setting
Experience with document handling, scanning, mailroom support, or related back-office functions
Strong verbal and written communication skills
Excellent organizational skills, attention to detail, and the ability to manage deadlines effectively
Ability to work with confidential information discreetly and exercise sound judgment when resolving or escalating issues

Job Responsibility

Maintain shared office areas, conference rooms, and individual offices to ensure the workplace remains clean, stocked, and ready for daily use
Prepare meeting spaces before events by arranging materials and supplies, and restore rooms promptly once meetings have concluded
Monitor inventory levels for office and hospitality supplies and replenish items as needed to support uninterrupted operations
Provide support in mailroom and service center activities during slower periods, including handling incoming and outgoing correspondence and related office tasks
Assist with document reproduction, scanning, and copy requests while safeguarding confidential and sensitive materials
Communicate proactively with management and client contacts regarding service requests, scheduling concerns, and time-sensitive deadlines
Deliver front-facing support with a courteous and welcoming approach when assisting employees, guests, or callers
Take on additional operational or administrative assignments as business needs arise

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Facilities Assistant

We are looking for a Facilities Assistant on an as need basis to provide hands-o...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities, office support, workplace services, or a similar hands-on environment
Ability to remain on your feet for extended periods and perform physically active duties throughout the shift
Strong customer service and client-facing communication skills with a detail-oriented and approachable demeanor
Comfortable working in a reactive environment and adjusting priorities based on immediate workplace needs
Familiarity with facilities support tools or systems such as CMMS or other computerized maintenance management platforms
Experience supporting conference rooms, mailroom functions, or general office operations is preferred
Knowledge of waste removal, restocking processes, and kitchen or pantry maintenance tasks
Ability to maintain a neat, business-casual presentation appropriate for an office setting

Job Responsibility

Maintain office readiness by replenishing pantry, kitchen, and refrigerator supplies throughout the day
Support daily facility operations by removing waste, tidying common areas, and helping keep the workplace clean and presentable
Assist with event and meeting setup, including preparing conference rooms and restoring spaces after use
Handle mailroom and general office support tasks to ensure smooth day-to-day operations
Move deliveries, supplies, and boxes as needed while helping with light loading and unloading activities
Manage kitchen upkeep by clearing catering items, organizing supplies, and operating dishwashing equipment when required
Walk the office floor regularly to identify service needs and respond quickly to workplace requests
Interact effectively with clients, visitors, and employees while representing the workplace team in an experienced manner

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Receptionist

We are looking for an experienced and service-oriented Receptionist to support a...

Location

United States , Mclean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in concierge services, front desk operations, hospitality, office management, or a similar client-facing environment
Strong customer service and interpersonal skills with the ability to build positive relationships with employees, guests, and service partners
Clear verbal and written communication skills, including the ability to interact confidently with professionals at all organizational levels
Proven ability to prioritize tasks, manage time effectively, and work independently with limited supervision
Comfortable handling workplace coordination activities such as badging, conference room support, and general office service requests
Ability to troubleshoot service issues, remain composed under pressure, and respond quickly to changing daily needs
Proficiency with common workplace technology and business tools, including Google Suite or similar office software
Flexible and team-oriented approach with a focus on continuous improvement, operational support, and consistent service quality

Job Responsibility

Manage front desk and lobby operations to maintain an organized, welcoming, and detail-focused arrival experience for employees and visitors
Support the issuance and coordination of building access badges while helping guests and staff navigate workplace access needs
Provide accurate information about the building, campus, and surrounding area, serving as a reliable resource for workplace-related questions
Address service requests connected to workplace operations, including conference room support, parking, mailroom coordination, luggage storage, lost and found, and janitorial concerns
Communicate promptly with employees, guests, vendors, and leadership to resolve inquiries and ensure timely follow-through on outstanding issues
Partner closely with facility management, transportation, and other workplace teams to deliver a seamless service experience across the site
Anticipate employee and guest needs, respond with care, and take proactive steps to improve comfort, convenience, and satisfaction
Monitor for potential operational or security concerns and escalate issues appropriately to help prevent disruption to business activities
Contribute to ongoing service improvements by identifying better ways to enhance workplace experience performance and support team objectives
Assist with additional site-related duties as needed and maintain schedule flexibility to support campus operating hours

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Mail Clerk III

We are looking for a dependable Mail Clerk III to support daily mailroom operati...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 4-7 years of experience in mailroom operations, clerical support, or a related function
Working knowledge of standard mail handling practices, shipping procedures, and postage application
Ability to process both incoming and outgoing mail with a high level of accuracy and consistency
Experience maintaining logs or records for registered mail and package tracking
Comfortable working under direct supervision and following defined instructions and procedures
Strong attention to detail and dependable organizational skills in a task-focused environment

Job Responsibility

Receive, sort, and distribute incoming mail to the appropriate departments and team members in a timely manner
Gather outgoing correspondence and packages, prepare them for shipment, and ensure dispatch deadlines are met
Apply correct postage to mail pieces and parcels, including registered items that require special handling
Maintain accurate records for registered mail, package shipments, and postage activity as required
Review outgoing materials for proper labeling, packaging, and routing before release
Follow established mailroom procedures and workplace guidelines to complete daily operational tasks efficiently
Support supervisors and team operations by reporting mail issues, delivery exceptions, or processing concerns promptly

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Office Services Specialist

We are looking for an experienced and service-focused Office Services Specialist...

Location

United States , Deerfield

Salary:

17.00 - 19.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 3 years of experience in hospitality, workplace operations, facility or property management, or a related customer service environment
Proficiency with Google Workspace applications, including Gmail, Sheets, and Docs
Strong ability to balance multiple priorities and stay organized in a fast-paced setting
Excellent verbal and written communication skills with a detail-oriented and client-focused demeanor
Demonstrated sound judgment, initiative, and a collaborative approach to working with cross-functional teams and service partners
Ability to walk and stand for extended periods, complete routine facility walkthroughs, and assist with light materials handling for events or workplace support

Job Responsibility

Welcome employees and visitors with a detail-oriented, hospitality-driven approach that creates a positive onsite experience
Manage workplace service tasks such as issuing contract badges, coordinating building access requests, handling lost-and-found items, and overseeing luggage storage activities
Partner with conference services and administrative teams to help organize onsite meetings and special events, including support that may occasionally extend beyond standard business hours
Monitor service-related issues across areas such as janitorial support, mailroom activity, parking, copiers, facilities requests, badging, and meeting spaces, and route concerns through the proper channels
Enter and track work orders to help ensure building and workplace issues are addressed in a timely manner
Conduct regular walkthroughs of office and shared spaces, including meeting rooms and other designated areas, to help maintain presentation and readiness standards
Collaborate with internal teams and external vendors to strengthen service delivery and improve the overall workplace experience
Contribute to projects and service initiatives designed to increase engagement, improve efficiency, reduce risk, and support operational goals
Perform additional onsite support duties as needed to meet business and client expectations

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support day-to-day back-offic...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in office services, copy services, mailroom operations, or a similar support role, preferably in a legal, banking, or large corporate setting
Strong customer service skills with the ability to build positive working relationships with clients and colleagues
Solid organizational skills and close attention to detail, with the ability to manage multiple tasks and meet deadlines
Comfortable handling sensitive or confidential documents with professionalism and sound judgment
Ability to solve routine problems independently and recognize when issues should be escalated
Capable of working effectively in a team-based, fast-paced environment with people from diverse backgrounds
Must be able to lift up to 50 lbs. on a regular basis

Job Responsibility

Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming all necessary details before starting each assignment
Provide daily support across copy, scanning, mail, intake, and related administrative services in both physical and digital formats
Organize and complete work according to established priorities, service standards, and committed turnaround times
Communicate proactively with supervisors or client contacts regarding deadlines, job status, and any issues that may affect delivery
Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly
Review completed work for accuracy and quality, while also helping maintain consistent standards across team output
Handle confidential materials with discretion and follow all company and client policies when processing documents and information
Use resources responsibly, maintain orderly work areas, and support additional front-office or hospitality-related service needs as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Workplace Coordinator

We are looking for a Workplace Coordinator to support the day-to-day operation o...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting workplace operations, facilities coordination, or office services in a detail-oriented environment
Ability to manage service desk or support ticket requests accurately and with a strong sense of urgency
Working knowledge of facility upkeep, supply management, and general office maintenance practices
Comfortable handling daily mailroom activities, postal coordination, and related administrative tasks
Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
Ability to assemble or perform minor repairs on office furniture and workplace equipment
Familiarity with workplace safety standards and preventive maintenance processes
Clear written and verbal communication skills for reporting updates and coordinating with internal teams

Job Responsibility

Oversee the readiness and functionality of workplace equipment to ensure it is available and operating properly each day
Maintain office spaces in a clean, safe, and well-organized condition across supported locations
Review incoming facility-related requests, track progress, and complete work orders within expected timeframes
Plan and carry out routine preventive maintenance activities for building systems, office equipment, and shared workspace assets
Uphold workplace safety procedures and help ensure all facilities follow established standards and protocols
Partner with leadership on emergency preparedness efforts and assist with workplace response planning
Monitor office supply levels, place replenishment orders, and keep inventory aligned with daily business needs
Restock mailroom materials, coordinate postal operations, and manage related supply requests on a regular basis
Assemble, repair, and adjust office furniture as needed to support workspace setup and ongoing functionality
Manage service desk tickets related to facilities, office supplies, and basic technical support, and provide regular updates on supply usage and expenses

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Select Country

Mailroom operator

Job Description

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