Mailroom Coordinator Job at Myticas Consulting (Glendale)

Mailroom and Shipping Coordinator

As a Mailroom and Shipping Coordinator at JLL, you will be responsible for recei...

Location

United States , St. Paul

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Ability to interact with client personnel with strong customer service and interpersonal skills
Excellent communication skills, both written and verbal, with ability to present information in clear and concise manner
High degree of accuracy required for handling sensitive equipment and proper routing of shipments
Ability to work in fast-paced environment while managing multiple work streams and priorities
Physical ability to lift 50 lbs. repeatedly and perform lifting, bending, twisting motions
Ability to operate manual pallet jack and other warehouse equipment safely
Capability to detect emergency alarms through auditory and visual means

Job Responsibility

Receive, sort, process, and distribute all incoming packages and pallets with comprehensive attention to detail
Pick up, process, validate documentation, and handoff to designated freight supplier all client-outgoing packages
Record and label materials while maintaining accurate documentation systems
Prepare and ship all non-regulated packages received daily following established protocols
Process all requests and orders while ensuring timely completion and accuracy
Maintain inventory using client inventory systems with precision and accuracy
Enter Bill of Ladings and process 2Ship shipping labels for outbound shipments
Utilize SCLogic scanners to scan and record all incoming and outgoing packages for internal and external operations
Troubleshoot and fix any issues with Trackpad equipment and software
Use SCLogic data analytics to create reports and report out metrics on incoming and outbound shipping data

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

New

Mailroom Clerk

We are looking for a dependable Mailroom Clerk to support day-to-day mail distri...

Location

United States , Bothell

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Ability to handle routine mailroom tasks with accuracy and strong attention to detail
Comfortable sorting, processing, and distributing a high volume of daily mail and packages
Capable of following established procedures for incoming and outgoing mail handling
Strong organizational skills with the ability to manage multiple tasks throughout the day
Dependable work habits and the ability to maintain consistent attendance
Entry-level experience is welcome
0+ years of experience required

Job Responsibility

Receive, sort, and organize incoming letters, parcels, and courier deliveries for timely distribution
Prepare outbound mail and packages by labeling, documenting, and coordinating pickup or shipment
Deliver mail and other materials to the appropriate departments or individuals throughout the site
Track daily mail activity to help maintain accurate records and support smooth operations
Inspect packages and mail items for proper routing, completeness, and handling requirements
Maintain a clean, orderly, and well-stocked mailroom environment to support efficient daily work

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

New

2nd Shift Warehouse Lead Supervisor

The Warehouse Lead Supervisor - SBE is responsible for providing shipping, recei...

Location

United States , Louisville

Salary:

Not provided

Aramark

Expiration Date

Until further notice

Requirements

3-5 years of experience shipping/receiving supervisor
Possess and maintain a valid driver’s license and good driving record
Proven record of providing excellent internal and external customer service
Excellent communications skills both verbal and written
Flexible and able to adjust to variable work demands

Job Responsibility

Supervise shipping receiving and mailroom operations
Receives incoming shipments and packages from a variety of carriers and enters information into tracking system for disbursement
Delivers all incoming packages and freight to end users following all delivery procedures
Uncrates shipments when required and properly disposes of our stores containers and packaging
Identify, tag and document equipment as required by asset management guidelines
Prepares all outgoing shipments following FTC, IATA, FDA regulations and client procedures
Processes all priority shipments
Collects, organizes, and distributes packing slips related to customer specific requirements daily
Reviews weekly Sourcing transactions related to the receipt of goods
receives and follows up on requests from customers

Fulltime

New

Facilities Maintenance Supervisor

The Facilities Maintenance Supervisor provides strategic leadership, operational...

Location

United States , Nelsonville

Salary:

90000.00 USD / Year

Rocky Brands

Expiration Date

Until further notice

Requirements

Associates degree, technical/trade school certification or equivalent combination of education, specialized training and relevant facilities management preferred
Minimum of 3-5 years of progressively responsible experience in facilities management, building operations, maintenance leadership, or a related field
Previous leadership experience managing facilities teams, contractors, and multi-functional support services is required
Experience overseeing capital projects, preventive maintenance programs, vendor contracts, and budget management strongly preferred
Experience in a corporate, manufacturing, distribution, or multi-site environment preferred
Outstanding leadership and interpersonal skills
Demonstrated conflict resolution abilities
Strong written and verbal communication skills
Ability to interpret and apply company policies
Strong knowledge of facilities operations, building systems, maintenance practices, and workplace service delivery

Job Responsibility

Develop and execute a comprehensive facilities management strategy that supports operational goals, business continuity, workforce needs, and long-term organizational growth
Establish departmental priorities, service standards, performance expectations, and continuous improvement plans for all building services operations
Partner with executive leadership to assess facility needs, plan infrastructure improvements, and align facility investments with company objectives
Lead short- and long-term facility planning, including maintenance forecasting, lifecycle replacement planning, space utilization, and operational readiness
Recommend and implement improvements that strengthen workplace functionality, employee experience, and cost efficiency
Oversee the maintenance, repair, cleanliness, and functionality of company buildings, grounds, and facility-related assets
Direct and manage day-to-day building operations, including interior and exterior upkeep, general repairs, and workplace support functions
Ensure effective preventive, predictive, and corrective maintenance programs are in place to reduce downtime and extend asset life
Direct workers engaged in painting and structural repairs to masonry, woodwork, furnishings, and related building components
Inspect completed work to ensure conformance with specifications, standards, and quality expectations

Fulltime

New

Mailroom Clerk

We are seeking a reliable and detail-oriented Mailroom Clerk to join our team. T...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Previous experience in a mailroom or similar environment is preferred but not required
Strong organizational skills with attention to detail
Ability to multitask and work efficiently in a fast-paced environment
Basic computer skills, including familiarity with Microsoft Office Suite or similar software
Excellent communication skills and a positive, team-oriented attitude
Ability to lift and carry packages up to [Insert weight limit, e.g., 30 lbs]

Job Responsibility

Receive, sort, and distribute incoming mail and packages to the appropriate departments or individuals
Prepare outgoing mail and packages, including labeling, postage, and delivery scheduling
Operate mailroom equipment such as postage meters, copiers, and scanning machines
Maintain accurate records of shipments, receipts, and delivery schedules
Process interoffice mail and ensure timely routing within the organization
Coordinate with shipping carriers (e.g., FedEx, UPS, USPS) for pickups and deliveries
Work closely with employees and departments to ensure proper handling of confidential materials
Keep the mailroom organized and well-stocked with necessary supplies (e.g., envelopes, packing materials, stamps)
Assist with other clerical or administrative duties, as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Office Services Clerk

An established Law firm in downtown Seattle is hiring an Office Services Clerk t...

Location

United States , Seattle

Salary:

50000.00 - 60000.00 USD / Year

Strategic Employment Partners

Expiration Date

Until further notice

Requirements

2+ years of experience in an administrative, office services, or mailroom role
Proficiency in Microsoft Office Suite, including Outlook
Strong organizational skills and ability to manage multiple tasks under pressure
Professional demeanor and comfort working in a confidential, client-facing environment
High school diploma or equivalent required
bachelor's degree a plus

Job Responsibility

Process, scan, and distribute mail and packages, maintaining accurate records
Manage high-volume copying, binding, and document scanning projects
Coordinate conference room scheduling, setup, and catering for meetings
Maintain and replenish office and mailroom supply inventory
Provide backup reception coverage — phone calls, visitor greeting, and message management
Ensure cleanliness and organization of shared office spaces

What we offer

401(k)
Profit Sharing
Full Benefits Package

Fulltime

Workplace Hospitality Associate

We are looking for a Hospitality Associate to provide dependable day-to-day supp...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in hospitality, office services, pantry support, mailroom operations, or a similar administrative support environment
Ability to manage routine stocking, cleaning, and service tasks with strong attention to detail and consistency
Comfort using document scanning equipment and handling basic scanning-related tasks when needed
Familiarity with mailroom support functions and the ability to assist with related operational duties
Experience answering or supporting a multi-line phone system in a detail-focused workplace setting is preferred
Strong organizational skills and the ability to balance multiple responsibilities in a fast-paced office environment
Reliable communication skills and a service-oriented approach when interacting with employees, guests, and internal teams

Job Responsibility

Replenish pantry areas with essential hospitality items such as cups, utensils, napkins, coffee supplies, and related stock to keep shared spaces fully prepared throughout the day
Inspect, clean, and maintain office coffee equipment to promote proper function, cleanliness, and a consistent experience for staff and visitors
Prepare conference rooms and common areas for meetings by arranging refreshments, setting out beverages, and coordinating the placement of catered items
Receive and organize food and beverage deliveries, confirming items are placed appropriately and ready in advance of scheduled meetings or events
Monitor hospitality inventory levels and communicate restocking needs to help prevent shortages of frequently used supplies
Maintain a neat and well-organized appearance across pantry and beverage service areas by addressing spills, clutter, and general upkeep promptly
Provide general support to the hospitality team as needed to help daily service activities operate efficiently and without disruption

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Assistant

We are looking for a dependable Office Assistant to support daily administrative...

Location

United States , Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an office support, receptionist, clerical, or mail handling role
Strong customer service skills with the ability to communicate effectively in person and in writing
Reliable attendance and punctuality, with the ability to manage responsibilities independently
Comfortable handling administrative tasks that require attention to detail and accurate documentation
Working knowledge of Google Apps and general office software
Ability to lift and move standard mail or office packages as needed
Detail-oriented appearance and willingness to follow a business casual dress code

Job Responsibility

Manage incoming and outgoing mail, including sorting deliveries, preparing items for shipment, and coordinating routine carrier drop-offs
Provide courteous front-line support by assisting visitors and responding to general questions in a helpful and attentive manner
Maintain clear and organized records of communications, deliveries, and office-related correspondence
Perform a variety of clerical tasks such as filing, data entry, document preparation, and general administrative support
Monitor office activity throughout the day and help ensure the workspace remains organized and ready for daily business needs
Communicate with property or building contacts as needed regarding routine office logistics and operational matters
Support shipping and mailing processes by helping track packages and confirming timely dispatch of materials

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Select Country

Mailroom Coordinator

Job Description

Job Responsibility

Requirements

Nice to have

Looking for more opportunities?