Mailroom Associate Job at Beacon Hill (New York)

Floor Captain Team Leader

We are looking for an experienced Lead Facilities Assistant with a background in...

Location

United Kingdom , London

Salary:

35190.00 GBP / Year

Anabas

Expiration Date

May 27, 2026

Requirements

Experience working in a similar facilities, workplace experience, or mailroom role
Strong customer service and communication skills, both written and verbal
The ability to work effectively in a fast-paced environment
A proactive and organised approach to work
Good working knowledge of Microsoft Office applications
Flexibility to meet business needs
Experience managing or supervising team members

Job Responsibility

Take ownership and responsibility for providing support and resolution for client teams, ensuring a 5-star service experience
Effectively manage, motivate, and support the team reporting into you
Be autonomous in your role, identifying and reporting facilities-related concerns using a “See it, Own it, Fix it” mentality, escalating critical issues to the Workplace Experience Manager
Produce monthly statistics for your area of responsibility
Ensure all relevant site manuals and records are up to date and available for inspection
Act as the primary point of contact for all floor occupants and visitors
Build positive working relationships with colleagues and clients at all levels, remaining visible and approachable
Maintain a full working knowledge of the building, including services and evacuation procedures
Ensure the office is fit for purpose at the start of each day through daily inspections and quality checks
Conduct regular floor audits and inspections, acting as the eyes and ears of the Workplace Experience Manager to maintain high standards of operability, cleanliness, and safety

What we offer

33 days holiday per year, including Bank Holidays
Employee Assistance Programme
Recognition and Reward scheme
Cycle to Work scheme
Recommend a Friend scheme
Company events
Training and development opportunities

Fulltime

Mail Services Associate

We are looking for a dependable Mail Services Associate to support daily mailroo...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in mailroom support, administrative operations, or a similar service-based environment
Working knowledge of mail handling procedures, package distribution, and general operational processes
Strong organizational skills with the ability to manage multiple tasks accurately and efficiently
Comfortable performing hands-on duties that may involve standing, walking, and moving mail or parcels throughout the day
Clear communication skills and a detail-oriented approach when assisting internal staff and external couriers
Dependable attendance and the ability to work independently while following established procedures.

Job Responsibility

Manage day-to-day mailroom operations for a building or campus, ensuring consistent and efficient service delivery
Receive, sort, and distribute incoming mail, packages, and interoffice correspondence to the appropriate recipients
Prepare outgoing shipments by organizing materials, applying proper postage or courier documentation, and coordinating pickups
Maintain an orderly mailroom environment and monitor supplies, equipment, and workflow needs to support uninterrupted operations
Track package activity and delivery status, resolving routine issues and escalating exceptions when needed
Provide courteous assistance to employees, visitors, and delivery personnel regarding mail and package inquiries.

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Storekeeper I

The Illinois Department of Public Health is seeking an organized Storekeeper I t...

Location

United States , Springfield

Salary:

4533.00 - 6050.00 USD / Month

Illinois Department of Public Health (IDPH)

Expiration Date

June 04, 2026

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of high school.
Requires one (1) year experience in the keeping of stores and store's records.
Requires the ability to travel in the performance of duties.
Requires appropriate, valid Illinois driver's license.

Job Responsibility

Assists in the operation of the Department of Public Health’s Warehouse, Storeroom and mailroom.
Ships and inventories materials associated with the various programs administered by the Department.
Travels to pick up and/or deliver mail and various items at IDPH locations and Post Office for designated sources within the Agency.
Completes periodic inventories of commodities.
Utilizes the Inventory Tracking System.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

What we offer

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
Competitive Group Insurance benefits including health, life, dental and vision plans.
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
10-25 days of paid vacation time annually (10 days for first year of state employment)
12 paid sick days annually which carryover year to year
3 paid personal business days per calendar year (pro-rated dependent on start date)
13-14 paid holidays per year
12 weeks of paid parental leave

Fulltime

!

New

Storekeeper I

The Illinois Department of Public Health is seeking an organized Storekeeper I t...

Location

United States , Springfield

Salary:

4533.00 - 6050.00 USD / Month

Illinois Department of Public Health (IDPH)

Expiration Date

June 04, 2026

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of high school
Requires one (1) year of experience in the keeping of stores and stores records
Requires appropriate, valid driver's license
Requires the ability to travel in the performance of duties

Job Responsibility

Under general supervision, assists in the operation of the Department of Public Health's Warehouse, Storeroom and mailroom operations
Ships and inventories materials associated with the various programs administered by the Department
Travels to pick up and/or deliver storeroom materials and mail at IDPH locations and Post Office for designated sources within the Agency
Completes periodic inventories of commodities
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

What we offer

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
Competitive Group Insurance benefits including health, life, dental and vision plans
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
10-25 days of paid vacation time annually (10 days for first year of state employment)
12 paid sick days annually which carryover year to year
3 paid personal business days per calendar year (pro-rated dependent on start date)
13-14 paid holidays per year
12 weeks of paid parental leave

Fulltime

!

Office Services Associate

We are looking for an Office Services Associate to support daily workplace opera...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office services, mailroom operations, copy center support, or a similar administrative service role
Familiarity with document scanning and general document handling procedures in a business environment
Basic working knowledge of Canon, Xerox, or similar multifunction printing and copying equipment
Ability to lift and move boxes and to remain active throughout the workday in a hands-on role
Comfortable working in a client-facing setting and delivering detail-oriented customer service
Strong organizational skills with the ability to keep supplies, service areas, and workflow well maintained

Job Responsibility

Manage incoming and outgoing mail, packages, and shipments while ensuring timely distribution and accurate handling of deliveries
Operate and replenish multifunction copiers and printers, resolve routine equipment issues, and support basic document production needs
Transport boxes and materials between building areas and deliver items to the appropriate departments across two floors
Monitor and restock supplies for the print center, café bar, and other shared service areas to maintain daily readiness
Keep office service spaces clean, organized, and fully supplied to support an efficient workplace environment
Provide courteous assistance to clients and internal staff, responding to requests with a service-oriented approach
Offer receptionist coverage for part of the day, including answering a multi-line phone system and greeting visitors as needed
Assist with scanning, document handling, and related administrative support tasks to help maintain efficient office operations

What we offer

medical, vision, dental, life and disability insurance
company 401(k) plan

Office Services Coordinator

Our client, a real estate company in Miami, FL, is in need of an Office Services...

Location

United States , Miami

Salary:

18.00 - 25.00 USD / Hour

ClearBridge Technology Group

Expiration Date

Until further notice

Requirements

1-3 years’ experience with office coordination, or similar
Basic knowledge of Microsoft Office, most importantly, Word, PowerPoint, and Excel
Knowledge of print services
Strong communication and organizational skills
Must have reliable transportation

Job Responsibility

Overseeing the Office Services provided to all associates in the Miami HQ
Full mailroom management
Printing/binding/shredding services
Badge and access support
Coordination with building management

What we offer

Excellent benefits and compensation packages

Fulltime

Guest Services Ambassador

In this role, you will provide a welcoming approach to all employees and visitor...

Location

Canada , Toronto

Salary:

65000.00 CAD / Year

JLL

Expiration Date

Until further notice

Requirements

High school diploma or GED
2-4 years of experience in hospitality or customer service roles
Proven skills with the ability to manage multiple priorities and deliver results in a fast-paced environment
Computer-literate with proficient skills in Google Suite
Strong communication and interpersonal skills for interacting with diverse stakeholders

Job Responsibility

Greet, host, and provide support for guests, visitors, and employees at the front desk
Assist with conference room bookings and set-ups to meet client needs
Support event set up and breakdown activities for various corporate functions
Serve as the Building/Campus/Area Information Center for inquiries and directions
Respond to and follow through on requests for information, communicating with all levels of management with minimal supervision
Organize and maintain lobby and front desk areas to ensure professional presentation
Resolve problems associated with building services, including janitorial, mailroom, copier services, parking, badging, and conference rooms

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support daily workplace opera...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing office services, copy center, mailroom, or reprographics support in a detail-oriented workplace setting
Ability to operate high-volume printers, copiers, scanners, and finishing equipment with confidence and attention to detail
Working knowledge of document preparation, formatting, basic layout adjustments, and print production standards
Strong troubleshooting skills for resolving routine equipment and workflow issues efficiently
Familiarity with shipping, courier services, materials handling, and outgoing mail coordination
Ability to manage multiple priorities, including time-sensitive requests, without compromising accuracy or service quality
Strong communication skills and a customer-service mindset suited to a client-facing office environment
Comfortable supporting meetings, conference room readiness, and presentation material preparation

Job Responsibility

Deliver day-to-day office support with a strong focus on document production, including printing, copying, scanning, binding, finishing, and distribution
Run high-volume print and copy equipment, resolve routine equipment issues, and coordinate service when repairs or maintenance are needed
Complete complex document requests accurately and on time, including confidential materials, large production runs, and urgent assignments
Review finished materials for quality, formatting, completeness, and visual presentation before delivery
Oversee mailroom-related activities such as incoming and outgoing mail, courier coordination, package handling, and shipping logistics
Prepare conference rooms for meetings by arranging room setup, organizing presentation materials, and coordinating catering support as needed
Respond promptly to workplace and service requests, ensuring tasks are tracked, prioritized, and completed with a customer-focused approach
Assist with document layout, file preparation, and adherence to branding standards to ensure consistent and high-quality output
Support electronic document handling processes, including scanning and digital distribution of files to appropriate recipients

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Mailroom Associate

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