Mailroom Associate Job at Beacon Hill (New York)

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Office Services Associate

We are looking for an Office Services Associate to support daily workplace opera...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least one year of experience in office services or a similar support role, preferably within a corporate, legal, or financial services environment
Demonstrated ability to provide strong customer service in a detail-focused setting
Experience with document handling, scanning, mailroom support, or related back-office functions
Strong verbal and written communication skills
Excellent organizational skills, attention to detail, and the ability to manage deadlines effectively
Ability to work with confidential information discreetly and exercise sound judgment when resolving or escalating issues

Job Responsibility

Maintain shared office areas, conference rooms, and individual offices to ensure the workplace remains clean, stocked, and ready for daily use
Prepare meeting spaces before events by arranging materials and supplies, and restore rooms promptly once meetings have concluded
Monitor inventory levels for office and hospitality supplies and replenish items as needed to support uninterrupted operations
Provide support in mailroom and service center activities during slower periods, including handling incoming and outgoing correspondence and related office tasks
Assist with document reproduction, scanning, and copy requests while safeguarding confidential and sensitive materials
Communicate proactively with management and client contacts regarding service requests, scheduling concerns, and time-sensitive deadlines
Deliver front-facing support with a courteous and welcoming approach when assisting employees, guests, or callers
Take on additional operational or administrative assignments as business needs arise

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Office Services Associate

We are looking for an Office Services Associate to support day-to-day back-offic...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in office services, copy services, mailroom operations, or a similar support role, preferably in a legal, banking, or large corporate setting
Strong customer service skills with the ability to build positive working relationships with clients and colleagues
Solid organizational skills and close attention to detail, with the ability to manage multiple tasks and meet deadlines
Comfortable handling sensitive or confidential documents with professionalism and sound judgment
Ability to solve routine problems independently and recognize when issues should be escalated
Capable of working effectively in a team-based, fast-paced environment with people from diverse backgrounds
Must be able to lift up to 50 lbs. on a regular basis

Job Responsibility

Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming all necessary details before starting each assignment
Provide daily support across copy, scanning, mail, intake, and related administrative services in both physical and digital formats
Organize and complete work according to established priorities, service standards, and committed turnaround times
Communicate proactively with supervisors or client contacts regarding deadlines, job status, and any issues that may affect delivery
Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly
Review completed work for accuracy and quality, while also helping maintain consistent standards across team output
Handle confidential materials with discretion and follow all company and client policies when processing documents and information
Use resources responsibly, maintain orderly work areas, and support additional front-office or hospitality-related service needs as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support essential workplace o...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office services, copy center support, mailroom operations, or a similar administrative environment
Background in legal office support, reprographics, or document production is strongly preferred
Demonstrated ability to handle scanning, document imaging, and digital file organization with strong attention to detail
Experience managing mail distribution, package handling, and related back-office support activities
Comfortable answering and routing calls through a multi-line phone system with strong attention to detail
Ability to balance multiple assignments, meet deadlines, and adapt to shifting daily priorities
Strong communication skills and a dependable, service-focused approach to supporting workplace operations

Job Responsibility

Manage copying, printing, and document reproduction requests while maintaining quality, confidentiality, and timely completion
Process incoming and outgoing mail, packages, and deliveries to ensure accurate distribution and efficient mailroom operations
Scan, index, and organize physical and digital documents so records are accessible, complete, and properly handled
Provide receptionist and front-desk assistance, including answering multi-line phone calls and directing inquiries appropriately
Support meeting spaces and event areas by assisting with hospitality setup and basic audio/visual coordination when needed
Monitor service requests from internal teams and respond promptly to changing administrative and operational priorities
Maintain office service equipment and supplies, escalating issues or replenishing materials to avoid workflow disruptions

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Mail Services Associate

We are looking for a dependable Mail Services Associate to support day-to-day ma...

Location

United States of America , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in mail services, mailroom support, or general operations is preferred
Working knowledge of basic mail handling procedures, shipping methods, and package distribution practices
Ability to stay organized, manage routine tasks efficiently, and maintain accuracy in a fast-paced setting
Comfortable using standard office and mailroom equipment, including scanners and postage-related tools
Strong communication skills and a detail-oriented approach when interacting with coworkers, carriers, and building staff
Ability to lift and move mail trays, packages, or supply boxes within typical operational guidelines
Dependable attendance and the ability to follow established procedures with minimal supervision

Job Responsibility

Manage daily mailroom operations, including receiving, sorting, and distributing mail and packages across the assigned location
Prepare outgoing shipments by applying correct postage, packaging materials, and carrier documentation
Track accountable items such as certified, express, or registered mail to ensure secure handling and timely delivery
Maintain an orderly mailroom by monitoring supplies, organizing inventory, and keeping work areas clean and functional
Coordinate with delivery carriers, internal departments, and site personnel to support smooth mail flow throughout the facility
Operate standard mailroom equipment such as postage meters, scanners, and sorting tools in accordance with site procedures
Assist with package logging, pickup requests, and delivery confirmation to support accurate records and service reliability

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Mail Svcs Associate

We are looking for a dependable Mail Svcs Associate to support daily mailroom an...

Location

United States , Redmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Basic computer proficiency, including comfort using Microsoft Office applications and shipment tracking tools
Ability to work onsite in Toms River, New Jersey during a standard Monday through Friday schedule with some flexibility
Strong attention to detail when reading labels, routing packages, and maintaining accurate processing records
Capability to handle a fast-paced mailroom or shipping environment with consistent package volume
Previous exposure to shipping, receiving, warehouse, or mailroom operations is preferred
Ability to stand, move packages through a processing area, and perform hands-on operational tasks throughout the workday.

Job Responsibility

Receive incoming shipments and packages delivered to the mailroom and prepare them for internal distribution
Review shipping labels, verify delivery information, and determine the correct destination for each item using tracking tools and computer systems
Print and apply routing labels to ensure packages are directed accurately and efficiently
Monitor packages moving through the processing area and maintain an orderly workflow at the assigned station
Support day-to-day mailroom operations by handling package volume from pallet drop-off through final internal routing
Use basic office and shipping software to update records, track items, and complete routine administrative tasks related to deliveries
Coordinate with team members while independently managing assigned processing tasks to meet daily operational needs.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Facility Executive - Engineering

Facility Executive - Engineering (Level 4). Degree/ Diploma holder with 5-8 year...

Location

India , Gurgaon

Salary:

Not provided

Randstad

Expiration Date

August 16, 2026

Requirements

Degree/ Diploma holder with 5-8 years of Exp in FM Industry & computer literacy/ skills
If Electrical Engineer, should possess relevant licenses
B.E/B.Tech degree (except Civil engineering) from reputed university 5 to 7 years' experience in the relevant fields of BMS operation and project
2 years of min project exposure is required
Facility BMS Engineers are responsible for BMS infrastructure integration stability and healthiness
Maintenance of BMS assets / PPM / Breakdowns / Gateway and Controller network failures / Data point issues are key deliveries
IBMS assets AMC management is to be taken care by working with respective OEM service provider
Necessary supports to site level internal / external audits from the point of BMS / FAS deliveries is to be taken care
Functionality of site level BMS operation and related data points integration validation are to be ensured
Implementing and ensuring Pan India building automation standards

Job Responsibility

Site Operations Management: Monitor and oversee housekeeping-related activities within the facility
Arrange consumables and supplies for client or VIP visits
Interface with pest control for pest management activities
Monitor mailroom operations
Prepare daily, weekly, and monthly reports
Collect vendor documents
Maintenance of BMS assets / PPM / Breakdowns / Gateway and Controller network failures / Data point issues are key deliveries
IBMS assets AMC management is to be taken care by working with respective OEM service provider
Necessary supports to site level internal / external audits from the point of BMS / FAS deliveries is to be taken care
Functionality of site level BMS operation and related data points integration validation are to be ensured

Fulltime

Office Services Associate

We are looking for an Office Services Associate to oversee daily workplace suppo...

Location

United States , Del Mar

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office services, mailroom support, administrative operations, or a similar workplace services role
Ability to work independently and manage a one-person site with limited onsite supervision
Experience with document scanning and general records handling
Familiarity with mail and package processing in a detail-focused office setting
Comfortable supporting conference room setup and maintaining stocked, organized office areas
Ability to answer and route calls using a multi-line phone system
Strong organizational skills, reliability, and a service-oriented approach to daily tasks

Job Responsibility

Prepare conference rooms for meetings, ensuring spaces are clean, organized, and fully equipped for daily use
Monitor inventory levels and replenish office and kitchen supplies to keep the workplace stocked and functional
Receive, sort, and distribute incoming mail and packages, while coordinating outgoing shipments as needed
Support multiple office service needs across the site, serving as the primary on-location resource for day-to-day operations
Maintain orderly common areas and help uphold a neat office appearance throughout the workday
Respond to changing activity levels when meetings are scheduled, including increased room support for visiting attorneys and guests
Handle document scanning and related administrative tasks to support office workflows and records management

What we offer

Competitive compensation
Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Office Services Associate-Floater

We are looking for a versatile Office Services Associate-Floater to support dail...

Location

United States , Santa Monica

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office services, copy support, mailroom operations, reception, or a similar administrative environment
Practical ability to scan documents, manage document imaging tasks, and perform high-volume copying or reprographics work
Comfortable answering and routing calls through a multi-line phone system with professionalism and courtesy
Strong organizational skills with the ability to balance multiple assignments and adjust to changing daily needs
Attention to detail and a consistent approach to checking work for completeness and accuracy
Ability to work across several service areas, including hospitality support, reception coverage, reprographics, and mail handling
Physical capability to lift up to 50 pounds on a regular basis during the workday

Job Responsibility

Manage service activity records and maintain accurate documentation for office support requests and completed assignments
Welcome visitors, assist with front desk coverage, coordinate meeting space arrangements, and support food and beverage requests for onsite events
Handle day-to-day document production, intake processing, scanning, copying, and mailroom tasks in alignment with established service standards
Organize competing priorities effectively so urgent requests are addressed promptly while routine work remains on schedule
Review completed tasks for accuracy and consistency, and help uphold quality standards across team output when needed
Follow workplace procedures and service guidelines to ensure dependable and compliant office operations
Operate office equipment and use materials thoughtfully to support efficiency and reduce unnecessary waste
Lift and move boxes, paper, mail, and office supplies weighing up to 50 pounds as part of regular daily responsibilities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Mailroom Associate

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