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Mailroom Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Zionsville

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Mailroom Assistant to support insurance operations in Zionsville, Indiana. This contract opportunity with permanent potential is ideal for someone who enjoys hands-on document handling, organized recordkeeping, and accurate processing of incoming and outgoing materials. The person in this role will help maintain efficient mailroom workflows by managing sensitive paperwork, supporting check-related tasks, and keeping document records current.

Job Responsibility:

  • Receive, sort, and review incoming annuity-related paperwork to ensure documents are routed and handled accurately
  • Scan physical files and assign the correct index information so records can be retrieved quickly and efficiently
  • Maintain an organized log of incoming checks and verify entries are recorded with accuracy and consistency
  • Prepare check images and coordinate timely delivery of deposits to the treasury team for further processing
  • Assemble, review, and distribute outgoing benefit checks to clients in accordance with established procedures
  • Track archived records and support document retention and destruction activities based on recordkeeping guidelines
  • Monitor office supply levels and assist with ordering materials needed for daily mailroom and administrative operations

Requirements:

  • Experience with document scanning and electronic indexing in a high-volume administrative or mailroom environment
  • Familiarity with handling annuity-related forms, applications, checks, or other financial documentation
  • Ability to process incoming and outgoing correspondence with a high level of accuracy and confidentiality
  • Working knowledge of check handling, record logs, and basic financial document controls
  • Strong organizational skills with the ability to manage multiple tasks and maintain detailed records
  • Comfortable working in a hands-on role that involves frequent document movement, preparation, and tracking
  • Proficiency with standard office equipment and basic computer systems used for scanning and document management
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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