Mailroom Assistant Job at Robert Half (Indianapolis)

Receptionist/Mailroom Assistant

Join Our Clients Team as a Receptionist/Mailroom Assistant! Are you a friendly f...

Location

United Kingdom , City Of London

Salary:

13.85 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a reception or similar role
Excellent communication and interpersonal skills
A proactive attitude and strong organisational abilities
Ability to multitask and work in a fast-paced environment
Proficiency in MS Office and general office equipment

Job Responsibility

Greet and assist visitors with a warm smile
Manage incoming and outgoing mail efficiently
Answer phone calls and direct inquiries with enthusiasm
Administrative tasks
Maintain a tidy and welcoming reception area

What we offer

Conveniently located just 5 minutes from Liverpool Street train station
Be part of a friendly and supportive team
Opportunities for potential future roles

Mailroom Assistant

We are looking for a dedicated Mailroom Assistant to join our team in Indianapol...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a mailroom or similar administrative role is preferred
Proficiency in data entry with strong attention to detail
Ability to handle scanning and filing tasks effectively
Excellent organizational and time-management skills
Strong communication skills for preparing outgoing correspondence
Familiarity with basic office equipment such as scanners and printers
Capability to work independently as well as collaborate within a team
High school diploma or equivalent is required

Job Responsibility

Process incoming and outgoing mail efficiently while adhering to company protocols
Perform data entry tasks with a high level of accuracy to maintain organized records
Scan and file documents to ensure secure and accessible storage
Conduct research as needed to support departmental operations
Prepare outgoing correspondence and verify its accuracy before dispatch
Provide general clerical support to enhance workflow within the team
Maintain a clean and organized mailroom environment
Assist with any additional duties as assigned to support the department

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Mail Logistics Supervisor

The Mail Logistics Supervisor facilitates and supports workloads and monitors qu...

Location

United States , St. Louis

Salary:

Not provided

Chickasaw Nation Industries, Inc (CNI)

Expiration Date

Until further notice

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property
Bachelor's Degree and three (3) years related experience or equivalent combination of education/experience

Job Responsibility

Responsible for all day-to-day mailroom operations including: Managing teamwork load, Making team assignments and monitoring completion, Reassigning work as necessary
Oversees staff and exercises supervisory personnel management responsibilities, including mailroom operations
Leads, supervises and mentors assigned staff. Provides training and direction for ensuring the achievement of maximum performance with high standards and exercises supervisory personnel management responsibilities
Monitors staff performance in all functions, including mailroom tasks, and addresses performance weaknesses as needed
Ensures all required systems, including mailroom operations are operational and reports/addresses any problems as arise
Receives, investigates, and resolves problems within the mailroom and other areas, with assistance of team members
Establishes, organizes, and maintains accurate files and computer records, including those related to mailroom processes
Provides support, technical assistance, and training to assigned staff, ensuring that they are appropriately prepared to perform all aspects of their jobs (case management, customer service, reporting, and mailroom duties.)
Supports Program Quality Control efforts by maintaining quality assurance procedures, including those specific to mailroom operations, and reports to the Project Manager on results. Assists in identifying new quality assurance procedures and reports as needed
Collects and analyzes data related to mailroom performance, analyzes complaints, identifies issues, and elevates them to the Project Manager. Manages the development of performance reports for the program, ensuring that mailroom operations conform to professional standards

What we offer

Medical
Dental
Vision
Company Life Insurance
Short-Term and Long-Term Disability Insurance
401(K) Immediate Vesting
Professional Development Assistance
Legal Aid Assistance Program
Family Planning / Fertility Assistance
Personal Time Off

Fulltime

Mail Logistics Supervisor

The Mail Logistics Supervisor facilitates and supports workloads and monitors qu...

Location

United States , St. Louis

Salary:

Not provided

Chickasaw Nation Industries, Inc (CNI)

Expiration Date

Until further notice

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property
Bachelor's Degree and three (3) years related experience or equivalent combination of education/experience

Job Responsibility

Responsible for all day-to-day mailroom operations including: Managing teamwork load, Making team assignments and monitoring completion, Reassigning work as necessary
Oversees staff and exercises supervisory personnel management responsibilities, including mailroom operations
Leads, supervises and mentors assigned staff. Provides training and direction for ensuring the achievement of maximum performance with high standards and exercises supervisory personnel management responsibilities
Monitors staff performance in all functions, including mailroom tasks, and addresses performance weaknesses as needed
Ensures all required systems, including mailroom operations are operational and reports/addresses any problems as arise
Receives, investigates, and resolves problems within the mailroom and other areas, with assistance of team members
Establishes, organizes, and maintains accurate files and computer records, including those related to mailroom processes
Provides support, technical assistance, and training to assigned staff, ensuring that they are appropriately prepared to perform all aspects of their jobs (case management, customer service, reporting, and mailroom duties.)
Supports Program Quality Control efforts by maintaining quality assurance procedures, including those specific to mailroom operations, and reports to the Project Manager on results. Assists in identifying new quality assurance procedures and reports as needed
Collects and analyzes data related to mailroom performance, analyzes complaints, identifies issues, and elevates them to the Project Manager. Manages the development of performance reports for the program, ensuring that mailroom operations conform to professional standards

What we offer

Medical
Dental
Vision
Company Life Insurance
Short-Term and Long-Term Disability Insurance
401(K) Immediate Vesting
Professional Development Assistance
Legal Aid Assistance Program
Family Planning / Fertility Assistance
Personal Time Off

Fulltime

Mailroom Dock Assistant

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

United States , Kansas City

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Candidates must be authorized to work in the United States without sponsorship
Assist with Mailroom and Loading Dock functions
May escort people and support the Building Operations team as needed
Coordinate with carriers for delivery windows
Maintain organized sorting areas with clear labeling
Utilize a chain of custody tool when receiving and delivering packages
Check for damage, proper addressing, and hazardous material labels
Maintain delivery receipts / proof of delivery
Maintain updated contact lists for urgent deliveries
Define clear steps for handling delivery disputes or issues

Job Responsibility

Assist with Mailroom and Loading Dock functions for the site
Coordinate with carriers for delivery windows
Maintain organized sorting areas with clear labeling for different tenants/departments
Utilize a chain of custody tool when receiving and delivering packages
Check for damage, proper addressing, and hazardous material labels
Maintain delivery receipts / proof of delivery
Maintain updated contact lists for urgent deliveries
Define clear steps for handling delivery disputes or issues
Limit loading dock access to authorized personnel only
Review monitors for abnormal activity

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

Mailroom Assistant

We are looking for an organized and proactive Mailroom and Administrative Assist...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in a similar role
Proficiency in answering inbound calls and providing excellent customer service
Skilled in data entry and managing email correspondence
Experience with scheduling appointments and managing calendars
Proficient in Microsoft Excel, Outlook, PowerPoint, and Word
Ability to handle inbound and outbound calls professionally
Strong organizational skills and attention to detail
Physical ability to perform tasks involving moving and lifting

Job Responsibility

Receive and sort incoming mail and packages, ensuring accurate distribution
Maintain a tracking database for all mail and packages requiring documentation
Communicate with recipients to coordinate deliveries and ensure timely processing
Prepare and process outgoing mail and packages, adhering to organizational guidelines
Manage work order requests, perform facilities-related tasks, and provide updates upon ticket completion
Monitor inventory levels for supplies and oversee restocking schedules for office, break room, and Xerox supplies
Coordinate with clients for office events, including submitting necessary documents to the landlord
Offer light assistance with audio/visual setups as required
Handle small printing, binding, and laminating projects efficiently
Conduct daily floor walks and assist with furniture moves when necessary

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Mailroom Assistant

We are looking for a dependable and organized PART TIME Mailroom Assistant to jo...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in mailroom operations, shipping/receiving, or warehouse environments is advantageous but not mandatory
Strong organizational skills and keen attention to detail
Ability to lift and move packages, with accommodations as necessary
Reliable, punctual, and capable of working independently with minimal supervision
Detail-oriented approach and excellent interpersonal skills to interact with employees effectively

Job Responsibility

Receive, sort, and distribute incoming mail and packages to the appropriate recipients in a timely manner
Prepare and process outgoing shipments, including packaging, labeling, and arranging carrier pickups
Coordinate daily delivery and pickup schedules with shipping carriers to ensure smooth logistics
Monitor and log deliveries, addressing any issues related to missing, delayed, or misrouted items
Maintain an organized and secure mailroom, ensuring supplies are well-stocked and areas are tidy
Replenish mailroom materials such as boxes, tape, and labels, and notify the office operations team when inventory is low
Assist with office-related tasks connected to mailroom workflows, including returns and equipment shipments
Provide clear communication to employees regarding package statuses, pickup instructions, and special handling requirements
Adhere to safety and security protocols for handling sensitive or confidential deliveries
Foster a service-oriented environment, ensuring employees feel supported in their mailroom needs

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Mailroom Assistant

We are looking for a Mailroom Assistant to join our team in Lancaster, Pennsylva...

Location

United States , Lancaster

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in mailroom operations or a similar role
Familiarity with mail processing systems and procedures
Proficiency in document management, scanning, and electronic filing
Strong organizational skills and attention to detail
Ability to handle administrative and clerical tasks efficiently
Effective communication skills and the ability to work collaboratively
Basic computer skills for electronic document handling and tracking

Job Responsibility

Process incoming and outgoing mail, ensuring timely delivery and accurate distribution
Sort and distribute mail to appropriate departments and individuals within the organization
Manage document scanning, storage, and electronic filing systems to maintain proper records
Handle the preparation and mailing of packages, including legal and administrative documents
Maintain order and organization within the mailroom, ensuring supplies are stocked and equipment is operational
Assist with photocopying, scanning, and document management tasks as needed
Collaborate with team members to support clerical and administrative duties
Ensure compliance with document control and management procedures
Support daily mail operations, including tracking and logging incoming and outgoing items
Respond to inquiries and resolve issues related to mailroom activities

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Mailroom Assistant

Robert Half

Location:
United States , Indianapolis

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 21, 2026

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