Mailroom Assistant Job at Robert Half (Herndon)

Mailroom Assistant

We are looking for a dependable Mailroom Assistant to support daily mail and pac...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a mailroom, shipping and receiving, or a similar support environment
Ability to read building or floor maps and complete deliveries accurately across multiple departments
Strong customer service skills with a detail-oriented and dependable approach to daily work
Comfortable using basic computer applications
familiarity with package or mail tracking software is helpful but not required
Ability to lift up to 50 pounds and remain on your feet for much of the workday
Solid organizational skills with the ability to manage high volumes of mail and packages efficiently
High school diploma or equivalent
Clear English communication skills, both written and verbal

Job Responsibility

Receive incoming mail and packages, organize items by destination, and ensure timely delivery throughout the office
Prepare outbound mail and shipments by checking labels, applying postage, and coordinating carrier pickups
Review returned or misdirected items, correct routing issues, and maintain accurate handling of registered or tracked mail
Move mail bins, packages, and supply items to departments while using floor plans to navigate the building efficiently
Support shipping and receiving activities, including weighing parcels and processing courier deliveries through common tracking systems
Assist with office service tasks such as stocking mail and copy areas, setting up meeting spaces, and providing light reception coverage when needed
Help maintain a clean and orderly mailroom by disposing of unnecessary materials and keeping supplies properly organized
Lift and transport heavier items safely and assist with unloading deliveries as part of daily distribution activities

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Mailroom Assistant

We are looking for a dependable Mailroom Assistant to support high-volume mail h...

Location

United States , Albany

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a mailroom, document processing, or administrative support environment is preferred
Ability to use scanning devices, printers, and other standard office equipment with minimal supervision
Basic computer skills, including data entry, information lookup, and email communication
Strong attention to detail and the ability to keep records accurate and well organized
Capacity to work at a consistent pace in a deadline-driven setting with repetitive manual tasks
Ability to stand, walk, lift, and move reams of paper, boxes, and stacks of documents throughout the day
Reliable transportation is required, as the Albany, New York worksite is not directly accessible by bus
Familiarity with assessment-related materials is helpful but not required, and training will be provided

Job Responsibility

Receive, sort, and open incoming mail to prepare materials for timely processing
Organize documents and information in alphabetical and other required filing systems to support efficient retrieval
Operate scanners and printing equipment to digitize, reproduce, and prepare large batches of materials
Assist with assembling, packaging, and mailing assessment answer sheets and related documents to schools
Enter and verify basic information in tracking systems, logs, or databases with attention to accuracy
Use email and written notes to communicate updates, document progress, and maintain clear records
File paper records and maintain orderly storage of physical documents and work materials
Support team-based mail intake and processing activities while meeting established turnaround times and deadlines
Lift, move, and transport paper supplies, packages, and document stacks throughout the work area as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Mailroom Assistant

We are looking for a dependable Mailroom Assistant to support daily mail operati...

Location

United States , Downers Grove

Salary:

16.00 - 17.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience working in a mailroom or performing similar mail handling duties
Ability to sort and distribute high volumes of mail with accuracy and consistency
Comfortable managing daily mail processing and internal delivery responsibilities
Strong organizational skills and attention to detail in a structured support environment
Dependable attendance and the flexibility to provide coverage during assigned shifts
Ability to work independently while following established mail handling procedures

Job Responsibility

Sort, organize, and distribute incoming mail to the appropriate departments and recipients each day
Prepare outgoing correspondence and packages for pickup, shipment, or internal delivery
Provide coverage for scheduled mailroom shifts and assist with floating support when needed
Maintain an orderly mailroom environment so materials, supplies, and deliveries are easy to track
Handle daily mail processing tasks with attention to timing, labeling, and proper routing
Coordinate internal mail delivery to ensure documents and packages reach the correct locations promptly

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Mailroom Assistant

We are looking for a detail-oriented Mailroom Assistant to support insurance ope...

Location

United States , Zionsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with document scanning and electronic indexing in a high-volume administrative or mailroom environment
Familiarity with handling annuity-related forms, applications, checks, or other financial documentation
Ability to process incoming and outgoing correspondence with a high level of accuracy and confidentiality
Working knowledge of check handling, record logs, and basic financial document controls
Strong organizational skills with the ability to manage multiple tasks and maintain detailed records
Comfortable working in a hands-on role that involves frequent document movement, preparation, and tracking
Proficiency with standard office equipment and basic computer systems used for scanning and document management

Job Responsibility

Receive, sort, and review incoming annuity-related paperwork to ensure documents are routed and handled accurately
Scan physical files and assign the correct index information so records can be retrieved quickly and efficiently
Maintain an organized log of incoming checks and verify entries are recorded with accuracy and consistency
Prepare check images and coordinate timely delivery of deposits to the treasury team for further processing
Assemble, review, and distribute outgoing benefit checks to clients in accordance with established procedures
Track archived records and support document retention and destruction activities based on recordkeeping guidelines
Monitor office supply levels and assist with ordering materials needed for daily mailroom and administrative operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Mailroom Assistant

We are looking for a dependable, part-time, Mailroom Assistant to support mail, ...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in mailroom support, shipping and receiving, administrative coordination, or inventory-related work is preferred
Strong organizational abilities with close attention to detail in repetitive, process-driven tasks
Ability to lift and move packages, mail bins, file boxes, and supplies as part of daily responsibilities
Basic computer proficiency, including data entry, electronic recordkeeping, and tracking shipments or inventory
Effective communication skills and a reliable approach to meeting deadlines and following procedures
Comfort working with frequent mail handling, package distribution, and routine material processing
Experience in higher education, healthcare, or another structured and regulated environment is an advantage

Job Responsibility

Prepare assessment kits for shipment, ensuring each package is assembled correctly and sent to the appropriate destination
Receive returned materials, review contents for accuracy, and verify that all required items have been included
Sort, organize, and replenish kits, supplies, and related materials to keep inventory ready for ongoing use
Maintain up-to-date logs for shipping activity, package tracking, and stock levels using basic computer systems
Examine returned kits for missing or incomplete contents and communicate discrepancies to the appropriate team members
Manage daily incoming and outgoing mailroom workflows to support timely distribution and receipt of materials
Assist with clerical tasks such as filing, record updates, and documentation related to mailroom and inventory operations
Handle confidential assessment materials with care and in accordance with organizational and compliance standards

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Parttime

Mailroom Assistant

We are looking for a dependable Mailroom Assistant to support daily mail and off...

Location

United States , Ramsey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Ability to lift and move items weighing up to 50 pounds on a regular basis
Prior experience in mailroom services, mail delivery, or related office support work
Familiarity with processing, sorting, and distributing incoming mail and packages
Proficiency in Microsoft Office for basic administrative and communication tasks
Strong organizational skills with the ability to manage multiple daily assignments effectively
Dependable work habits and a willingness to assist with a range of service-related responsibilities
Ability to work on-site in Ramsey, New Jersey and support campus-wide delivery activities

Job Responsibility

Coordinate the movement of employee workstations, shredding containers, office furniture, and equipment as needed across the site
Accept incoming deliveries from vendors at the dock area and ensure packages are routed to the correct internal recipients
Sort and distribute mail to designated mail slots throughout the campus in a timely and accurate manner
Provide day-to-day support for mailroom operations, including handling incoming correspondence and maintaining organized distribution processes
Assist with a variety of office services duties to help keep workplace support functions running smoothly
Help manage physical materials and supplies safely while following established handling procedures
Respond to operational requests from internal teams and contribute to efficient back-office support services

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Mailroom Assistant

We are looking for a proactive Mailroom Assistant to support a fast-paced entert...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's Degree
entertainment experience
strong interest in entertainment, media, brands, and/or sports
previous exposure to administrative support, office coordination, or customer-facing responsibilities
excellent customer service and interpersonal communication skills
ability to manage calendars, coordinate conference calls, and support travel arrangements
comfortable handling multiple priorities in a fast-moving environment
proficiency with standard office technology and administrative tasks

Job Responsibility

Greet clients, visitors, and internal team members with a courteous and detail-focused approach
Answer incoming calls, direct inquiries to the appropriate contacts, and handle communications
Coordinate meeting logistics by reserving conference rooms and helping maintain organized scheduling
Assist with mailroom and messenger activities, including sorting, tracking, distributing, and preparing deliveries
Prepare and package priority gifts or materials, maintain accurate distribution records
Operate general office equipment such as copiers, binding machines, fax machines, and mailing tools
Help set up and reset conference rooms or event areas for meetings, presentations, and internal gatherings
Protect sensitive company, client, and employee information by consistently handling records with confidentiality
Build positive working relationships across departments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Mailroom Assistant

We are looking for a dedicated and detail-oriented Mailroom Assistant to join ou...

Location

United States , Lake Forest

Salary:

17.00 - 18.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent education
Previous experience in mailroom operations or a similar office environment
Proficiency in Microsoft Office tools, including Word, Excel, Outlook, and Teams
Strong interpersonal and customer service skills, with the ability to thrive in a fast-paced setting
Ability to quickly learn new processes and adapt to changing priorities
Self-motivated and capable of working independently with minimal supervision
Excellent verbal and written communication skills, demonstrating professionalism and attention to detail
Physical ability to walk, bend, kneel, and lift or move items weighing up to 50 lbs as needed

Job Responsibility

Handle all incoming and outgoing mail, packages, and office supplies with precision, ensuring accurate tracking and timely distribution
Conduct regular mail sweeps across multiple floors to ensure efficient delivery
Prepare outgoing mail and packages, including applying proper postage and handling international shipments with required documentation
Investigate and resolve issues related to undeliverable mail or unknown recipients
Scan and route mail electronically to recipients when necessary
Respond promptly and professionally to customer inquiries and service requests
Monitor and replenish inventory at supply stations to maintain operational efficiency
Keep accurate records of all mailroom activities, including logs of inbound and outbound items
Identify and report any equipment or workspace issues requiring maintenance or replacement
Provide exceptional customer service and support to all team members and clients

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

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