Mailroom Assistant, Robert Half

Mailroom Assistant

Robert Half

Location:
United States, Zionsville

Category:
Office Administration

Contract Type:
Contract work

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Mailroom Assistant to join our team in Zionsville, Indiana. This Contract-to-Permanent position requires a proactive individual who will handle and process critical documents, ensuring accuracy and efficiency in all mailroom operations. The role offers a dynamic environment where organizational skills and attention to detail are key to success.

Job Responsibility:

Identify, scan, and index various documents related to new business annuities, including applications, checks, and transfer forms
maintain and manage the check register for incoming checks, ensuring proper documentation and record-keeping
scan and deliver checks to the treasury department for processing and deposit
prepare and process outgoing benefit checks for delivery to clients
archive and maintain records of documents for retention or destruction as per company policy
oversee the purchasing and inventory management of office supplies to ensure smooth mailroom operations
handle outgoing correspondence, ensuring timely and accurate delivery
collaborate with team members to maintain an organized and efficient mailroom environment.

Requirements:

Proven experience in document scanning and indexing
familiarity with processing annuities and financial records
strong attention to detail and organizational skills
ability to handle incoming and outgoing checks with accuracy
proficiency in maintaining records for document retention and destruction
prior experience in inventory management or purchasing
effective communication skills to coordinate with internal departments
capacity to work efficiently in a fast-paced, team-oriented environment.

What we offer:

Medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan.

Additional Information:

Job Posted:
September 16, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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