CrawlJobs Logo

Mailroom and Shipping Coordinator

jll.com Logo

JLL

Location Icon

Location:
United States , St. Paul

Category Icon
Category:
Logistics

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

As a Mailroom and Shipping Coordinator at JLL, you will be responsible for receiving, sorting, processing, and distributing all incoming packages and pallets while managing outgoing shipments through designated freight suppliers. This role requires you to maintain inventory using client inventory systems, process shipping labels for outbound shipments, and utilize SCLogic scanners to scan and record all incoming and outgoing packages for both internal and external operations. You'll prepare and ship non-regulated packages received daily while managing temperature-sensitive shipments and coordinating package delivery to customer work areas that reflects JLL's commitment to operational excellence and client service in mail and shipping operations.

Job Responsibility:

  • Receive, sort, process, and distribute all incoming packages and pallets with comprehensive attention to detail
  • Pick up, process, validate documentation, and handoff to designated freight supplier all client-outgoing packages
  • Record and label materials while maintaining accurate documentation systems
  • Prepare and ship all non-regulated packages received daily following established protocols
  • Process all requests and orders while ensuring timely completion and accuracy
  • Maintain inventory using client inventory systems with precision and accuracy
  • Enter Bill of Ladings and process 2Ship shipping labels for outbound shipments
  • Utilize SCLogic scanners to scan and record all incoming and outgoing packages for internal and external operations
  • Troubleshoot and fix any issues with Trackpad equipment and software
  • Use SCLogic data analytics to create reports and report out metrics on incoming and outbound shipping data
  • Clearly identify, sort, and manage all good and bad pallet inventories for mail, shipping, and receiving operations
  • Weigh and record weight of corrugated material and bundle for shipment daily
  • Report defective materials or questionable conditions to department supervisor
  • Maintain work area in clean and orderly condition while following prescribed safety regulations
  • Prepare courier packages while coordinating pick-up and delivery and confirming delivery/receipt with appropriate stakeholders
  • Resolve any related shipping issues in timely manner with professional customer service approach
  • Manage incoming and outgoing temperature-sensitive shipments with specialized handling requirements
  • Deliver or coordinate pickup of packages to customer work areas while ensuring proper handoff procedures
  • Maintain ability to frequently walk up and down stairs for inspections and emergency procedure practice or implementation
  • Detect emergency alarms through auditory and visual awareness
  • Follow all safety protocols while lifting, bending, twisting, and operating manual pallet jack
  • Ensure compliance with all safety regulations and emergency procedures

Requirements:

  • High school diploma or equivalent
  • Ability to interact with client personnel with strong customer service and interpersonal skills
  • Excellent communication skills, both written and verbal, with ability to present information in clear and concise manner
  • High degree of accuracy required for handling sensitive equipment and proper routing of shipments
  • Ability to work in fast-paced environment while managing multiple work streams and priorities
  • Physical ability to lift 50 lbs. repeatedly and perform lifting, bending, twisting motions
  • Ability to operate manual pallet jack and other warehouse equipment safely
  • Capability to detect emergency alarms through auditory and visual means

Nice to have:

  • Computer skills and experience with Microsoft products including Excel, Word, Outlook
  • Experience with SCLogic or similar tracking and inventory management systems
  • Background in warehouse, shipping, or mailroom operations
  • Knowledge of shipping regulations and procedures for various carrier services
  • Experience with temperature-sensitive shipment handling and protocols
What we offer:
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
JLL - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon
PREMIUM
More languages and countries
+ Unlock 31694 hidden job offers
Languages
English Čeština Deutsch Ελληνικά Español Français +15
Countries
United States United Kingdom India Canada Australia +
See plans
Plans from $2.99 / month

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Mailroom and Shipping Coordinator

Mailroom Assistant

We are looking for a dependable, part-time, Mailroom Assistant to support mail, ...
Location
Location
United States , Minneapolis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in mailroom support, shipping and receiving, administrative coordination, or inventory-related work is preferred
  • Strong organizational abilities with close attention to detail in repetitive, process-driven tasks
  • Ability to lift and move packages, mail bins, file boxes, and supplies as part of daily responsibilities
  • Basic computer proficiency, including data entry, electronic recordkeeping, and tracking shipments or inventory
  • Effective communication skills and a reliable approach to meeting deadlines and following procedures
  • Comfort working with frequent mail handling, package distribution, and routine material processing
  • Experience in higher education, healthcare, or another structured and regulated environment is an advantage
Job Responsibility
Job Responsibility
  • Prepare assessment kits for shipment, ensuring each package is assembled correctly and sent to the appropriate destination
  • Receive returned materials, review contents for accuracy, and verify that all required items have been included
  • Sort, organize, and replenish kits, supplies, and related materials to keep inventory ready for ongoing use
  • Maintain up-to-date logs for shipping activity, package tracking, and stock levels using basic computer systems
  • Examine returned kits for missing or incomplete contents and communicate discrepancies to the appropriate team members
  • Manage daily incoming and outgoing mailroom workflows to support timely distribution and receipt of materials
  • Assist with clerical tasks such as filing, record updates, and documentation related to mailroom and inventory operations
  • Handle confidential assessment materials with care and in accordance with organizational and compliance standards
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
  • Parttime
Read More
Arrow Right

Mail Services Associate

This is a contract position where you will oversee mailroom operations and ensur...
Location
Location
United States , Westford
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent, with 3-4 years of related experience
  • Strong communication skills and the ability to write routine reports and correspondence
  • Familiarity with mailroom operations and shipping functions
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  • Excellent organizational skills and attention to detail
  • Ability to analyze and solve complex problems independently
  • Knowledge of procedures, systems, and concepts relevant to mailroom tasks
  • Willingness to work onsite during standard business hours
Job Responsibility
Job Responsibility
  • Audit incoming deliveries and compare them against invoices to ensure accuracy
  • Inspect deliveries for compliance and reject packages that do not meet standards
  • Ensure timely delivery of mail and packages, notifying recipients of delays when necessary
  • Handle outgoing shipments, applying postage and protecting items from damage during transit
  • Manage inventory in copy rooms and replenish supplies as needed
  • Respond to inquiries and resolve client or team concerns effectively
  • Analyze data to address and resolve complex issues, offering recommendations to improve processes
  • Coordinate shipping requests with vendors and communicate arrangements to package owners
  • Suggest process improvements to enhance the efficiency of mailroom operations
  • Maintain and utilize office equipment such as copiers and ensure their proper functioning
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right
New

Mailroom Clerk / Router

We are looking for a dependable Mailroom Clerk / Router to support daily mail an...
Location
Location
United States , Lombard
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience supporting mailroom, shipping, receiving, routing, or closely related operational tasks
  • Basic data entry skills with strong attention to accuracy and record maintenance
  • Ability to work with Microsoft Office applications and learn mailing software used on the job
  • Familiarity with courier services, overnight shipments, and outgoing package processing
  • Strong organizational skills with the ability to manage multiple items and deadlines throughout the day
  • Clear communication skills and a customer-focused approach when working with employees and service providers
  • Ability to stand, move packages, and perform hands-on mail distribution duties in a fast-paced environment
Job Responsibility
Job Responsibility
  • Sort incoming mail, packages, and courier deliveries, then route each item to the appropriate department or recipient in a timely manner
  • Prepare outbound correspondence and shipments, including overnight and certified mail, ensuring labels, documentation, and packaging are completed accurately
  • Enter shipment and delivery details into company systems and maintain clear, up-to-date records for tracking and reporting purposes
  • Coordinate with courier providers and internal teams to support pickups, deliveries, and special distribution requests
  • Use Microsoft Office and internal mailing tools to process service requests, generate mailing information, and organize daily workload
  • Verify package contents, addresses, and service levels before dispatch to reduce delays and delivery errors
  • Assist with reporting package activity, mail volume, and routing status to support operational visibility
  • Provide attentive customer service when responding to questions about mail status, delivery timing, and package handling
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Mailroom Assistant

We are looking for a dependable and detail-oriented Mailroom Assistant to join o...
Location
Location
United States , Milwaukee
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in mailroom operations, shipping, receiving, or similar roles is preferred
  • Strong attention to detail with the ability to follow established procedures accurately
  • Familiarity with shipping carriers like FedEx and UPS, as well as their related software, is a plus
  • Excellent organizational and communication skills to coordinate effectively with teams and vendors
  • Capability to lift packages weighing up to 50 lbs and work on your feet for extended periods
  • Basic computer proficiency, including experience with package tracking and data entry systems
  • Ability to work independently while managing multiple tasks in a fast-paced environment
Job Responsibility
Job Responsibility
  • Sort, organize, and distribute incoming mail, packages, and deliveries to the appropriate departments
  • Prepare outgoing mail and shipments, ensuring proper labeling, packaging, and compliance with shipping guidelines
  • Maintain accurate records of all incoming and outgoing items using tracking systems and logs
  • Inspect deliveries for damage, verify contents, and address discrepancies or report issues as necessary
  • Collaborate with internal teams and external vendors to manage shipment statuses and special handling requirements
  • Assist with managing inventory by tracking supplies and ordering materials when needed
  • Ensure the mailroom remains clean, organized, and well-stocked with necessary supplies
  • Provide support for administrative tasks and general mailroom duties as required
  • Operate equipment such as postage meters and package scanners efficiently and safely
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Mail Svcs Associate

We are looking for a dependable Mail Svcs Associate to support daily mailroom an...
Location
Location
United States , Westford
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent
  • 3-4 years of relevant experience in mail services
  • office support
  • or workplace operations
  • Strong written and verbal communication skills
  • ability to prepare routine correspondence and service-related documentation
  • Working knowledge of mailroom procedures
  • shipping practices
  • package handling
  • and delivery coordination
Job Responsibility
Job Responsibility
  • Manage day-to-day mailroom activities
  • including receiving
  • sorting
  • distributing
  • and dispatching mail and parcels across the site
  • Compare incoming deliveries against packing slips or invoices
  • verify contents
  • and flag any discrepancies or restricted items before acceptance
  • Coordinate timely delivery of mail
  • packages
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Services Associate

We are looking for an Office Services Associate to support daily workplace opera...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience providing office services, copy center, mailroom, or reprographics support in a detail-oriented workplace setting
  • Ability to operate high-volume printers, copiers, scanners, and finishing equipment with confidence and attention to detail
  • Working knowledge of document preparation, formatting, basic layout adjustments, and print production standards
  • Strong troubleshooting skills for resolving routine equipment and workflow issues efficiently
  • Familiarity with shipping, courier services, materials handling, and outgoing mail coordination
  • Ability to manage multiple priorities, including time-sensitive requests, without compromising accuracy or service quality
  • Strong communication skills and a customer-service mindset suited to a client-facing office environment
  • Comfortable supporting meetings, conference room readiness, and presentation material preparation
Job Responsibility
Job Responsibility
  • Deliver day-to-day office support with a strong focus on document production, including printing, copying, scanning, binding, finishing, and distribution
  • Run high-volume print and copy equipment, resolve routine equipment issues, and coordinate service when repairs or maintenance are needed
  • Complete complex document requests accurately and on time, including confidential materials, large production runs, and urgent assignments
  • Review finished materials for quality, formatting, completeness, and visual presentation before delivery
  • Oversee mailroom-related activities such as incoming and outgoing mail, courier coordination, package handling, and shipping logistics
  • Prepare conference rooms for meetings by arranging room setup, organizing presentation materials, and coordinating catering support as needed
  • Respond promptly to workplace and service requests, ensuring tasks are tracked, prioritized, and completed with a customer-focused approach
  • Assist with document layout, file preparation, and adherence to branding standards to ensure consistent and high-quality output
  • Support electronic document handling processes, including scanning and digital distribution of files to appropriate recipients
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Mail Svcs Associate

We are looking for a Mail Svcs Associate to provide short-term on-site support f...
Location
Location
United States , Charlotte
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent, along with 3-4 years of relevant experience in mail services, shipping, office operations, or a similar support role
  • Ability to create routine written communication and maintain clear, accurate documentation
  • Working knowledge of mailroom procedures, shipping practices, and operational workflows within an office setting
  • Strong judgment when evaluating nonstandard situations and communicating important information in a concise, organized manner
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
  • Excellent organizational skills with the ability to manage multiple tasks and follow daily schedules consistently
  • Analytical problem-solving ability and a proactive approach to improving processes and resolving service issues
Job Responsibility
Job Responsibility
  • Compare incoming deliveries against invoices and supporting records to confirm accuracy before acceptance
  • Inspect packages upon arrival, determine whether shipments meet site standards, and decline items that do not pass review or raise security concerns
  • Coordinate same-day distribution of received mail, parcels, copy materials, and office supplies, or notify recipients promptly when delivery will occur on the following business day
  • Prepare outbound parcels for shipment by packaging items securely, arranging carrier services, and informing senders of shipping details
  • Apply correct postage, labels, and tracking information to outgoing mail and packages to ensure proper processing
  • Refill copy rooms, monitor mail and postage inventory levels, and restock essential supplies as needed throughout the day
  • Serve as the first point of contact for routine questions, service issues, and equipment-related concerns from employees and supervisors
  • Review operational information to resolve day-to-day exceptions, identify patterns, and recommend practical improvements to team efficiency
  • Support related office service activities that affect closely connected teams and help maintain dependable mailroom operations during the coverage period
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Mailroom Assistant

We are looking for a detail-oriented Mailroom Assistant to join our team on a co...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a mailroom or administrative support role
  • Strong organizational skills and attention to detail
  • Ability to handle physical tasks, such as lifting and moving packages
  • Familiarity with mail processing equipment and procedures
  • Proficiency in basic computer applications for record-keeping
  • Excellent communication skills to interact with team members and external contacts
  • Ability to work independently and manage time effectively
  • High school diploma or equivalent required
Job Responsibility
Job Responsibility
  • Sort and distribute incoming mail to the appropriate departments or individuals
  • Prepare outgoing mail, ensuring proper labeling and postage
  • Maintain accurate records of mailroom activities and deliveries
  • Coordinate with couriers and delivery services for special shipments
  • Ensure mailroom supplies are adequately stocked and organized
  • Monitor mailroom equipment and report any issues for repair or replacement
  • Assist with packaging and shipping tasks when necessary
  • Respond promptly to inquiries regarding mail or package statuses
  • Implement procedures to improve mailroom efficiency and organization
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right