Mail Services Associate Job at Robert Half (San Francisco)

Mail Services Associate

We are looking for a dependable Mail Services Associate to support daily mailroo...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in mailroom support, administrative operations, or a similar service-based environment
Working knowledge of mail handling procedures, package distribution, and general operational processes
Strong organizational skills with the ability to manage multiple tasks accurately and efficiently
Comfortable performing hands-on duties that may involve standing, walking, and moving mail or parcels throughout the day
Clear communication skills and a detail-oriented approach when assisting internal staff and external couriers
Dependable attendance and the ability to work independently while following established procedures.

Job Responsibility

Manage day-to-day mailroom operations for a building or campus, ensuring consistent and efficient service delivery
Receive, sort, and distribute incoming mail, packages, and interoffice correspondence to the appropriate recipients
Prepare outgoing shipments by organizing materials, applying proper postage or courier documentation, and coordinating pickups
Maintain an orderly mailroom environment and monitor supplies, equipment, and workflow needs to support uninterrupted operations
Track package activity and delivery status, resolving routine issues and escalating exceptions when needed
Provide courteous assistance to employees, visitors, and delivery personnel regarding mail and package inquiries.

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Mail Services Associate

We are looking for a dedicated Mail Services Associate to join our team in Houst...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of two years of experience working in a mailroom or similar office environment
High school diploma or equivalent education required
Proficiency in Microsoft Excel, Word, Outlook, and Teams
Strong communication skills with the ability to interact professionally with customers and colleagues
Physical capability to lift, push, pull, and carry packages weighing up to 50 pounds
Comfortable walking at a moderate pace for extended periods during mail deliveries
Demonstrated organizational skills and attention to detail in handling mail and packages
Ability to work onsite five days a week and commit to the duration of the contract

Job Responsibility

Sort, organize, and distribute incoming mail and packages efficiently within the office
Deliver mail across various departments or locations twice daily while maintaining a moderate walking pace
Operate standard office equipment and software, including Microsoft Outlook, Excel, Word, and Teams
Provide courteous and detail-oriented customer service to address mail-related inquiries
Assist with lifting, pushing, or pulling packages weighing 20 pounds regularly and up to 50 pounds as part of a team
Maintain cleanliness and orderliness within the mailroom to ensure a safe and efficient workspace
Collaborate with team members to streamline mailroom processes and ensure timely deliveries
Monitor and track mail deliveries to ensure accuracy and resolve any discrepancies
Follow established procedures for handling sensitive or confidential mail items
Support additional office tasks as needed to contribute to overall operational efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Office Services Associate (Repro)

We are seeking a dependable and detail-oriented Reprographics / Office Services ...

Location

United States , South Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Word, Adobe Acrobat, and basic Microsoft Excel
Strong attention to detail and organizational skills
Reliable attendance and punctuality
Ability to manage multiple tasks in a fast-paced environment
Professional communication and customer service skills

Job Responsibility

Perform high-volume printing, scanning, copying, and binding projects
Manage incoming and outgoing mail operations
Distribute mail and documents across three office floors
Run print jobs and mail deliveries throughout the day (approximately 5+ runs daily)
Support day-to-day operations from the copy center while remaining mobile and responsive to office needs
Ensure accuracy and quality control for all document production requests
Maintain organization of files, print jobs, and mail workflows
Provide professional customer service to attorneys, staff, and visitors as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Hospitality Office Services Associate (Floater)

We are looking for a Hospitality Office Services Associate (Floater) to support ...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in office services, administrative support, or a similar business environment
experience in legal, banking, or large corporate settings is preferred
Strong customer service and communication skills
Working knowledge of office support functions such as copying, scanning, mail handling, reception support, and records intake
Ability to stay organized, manage competing deadlines, and maintain close attention to detail
Confidence handling sensitive or confidential documents
Ability to solve routine problems independently
Willingness to work flexible shifts and overtime when required

Job Responsibility

Manage incoming office service requests
Provide support across document reproduction, scanning, intake, and mail distribution
Coordinate task flow to ensure projects are completed in correct sequence and within timelines
Communicate proactively with clients and internal leaders about priorities, status updates, delays
Perform routine checks on completed materials for accuracy and quality
Troubleshoot minor equipment issues, replenish paper and toner
Support reception, hospitality, and front-of-house services
Handle files and business materials with discretion
Move supplies and completed work, including lifting up to 50 pounds
Use resources responsibly and contribute to an efficient team environment

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

Fulltime

New

Office Services Associate (Repro)

We are seeking a dependable and detail-oriented Reprographics / Office Services ...

Location

United States , South Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Word, Adobe Acrobat, and basic Microsoft Excel
Strong attention to detail and organizational skills
Reliable attendance and punctuality
Ability to manage multiple tasks in a fast-paced environment
detail oriented communication and customer service skills

Job Responsibility

Perform high-volume printing, scanning, copying, and binding projects
Manage incoming and outgoing mail operations
Distribute mail and documents across three office floors
Run print jobs and mail deliveries throughout the day (approximately 5+ runs daily)
Support day-to-day operations from the copy center while remaining mobile and responsive to office needs
Ensure accuracy and quality control for all document production requests
Maintain organization of files, print jobs, and mail workflows
Provide detail oriented customer service to attorneys, staff, and visitors as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Services Associate

We are looking for a dependable Office Services Associate to support day-to-day ...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, copy center, mailroom, or similar operational support work, preferably in a legal, banking, or large corporate setting
Strong customer service skills
Working knowledge of office support processes, including document handling, scanning, mail distribution, and basic equipment troubleshooting
Excellent attention to detail, time management, and organizational ability
Ability to use sound judgment, solve routine problems independently
Comfortable working with sensitive or confidential information
Ability to regularly lift up to 50 lbs.

Job Responsibility

Manage incoming office service requests
Complete copy, scan, print, intake, and mailroom assignments
Coordinate the order and flow of daily tasks
Communicate promptly with supervisors or clients regarding priority changes, production issues, or timing concerns
Resolve routine equipment issues
Conduct quality checks on completed assignments
Handle confidential documents with care
Support additional workplace service needs such as reception, hospitality, audio/visual assistance, or related office functions

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Lead Office Services Associate

We are looking for an experienced Lead Office Services Associate to support dail...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 1 year of office services or administrative support experience, ideally in a legal, banking, or large corporate setting
Working knowledge of mailroom, reprographics, scanning, reception, or similar back-office procedures
Strong customer service and communication skills with the ability to build effective working relationships with clients and colleagues
Excellent attention to detail, organizational ability, and time management skills in a deadline-driven environment
Ability to handle confidential records responsibly and make sound decisions within established policies and procedures
Comfortable working independently and collaboratively, with good judgment on when to resolve issues directly or escalate concerns
Ability to operate in a fast-paced setting, troubleshoot basic equipment issues, and maintain a positive, dependable approach to work

Job Responsibility

Manage day-to-day office support activities, including copying, scanning, document intake, mail handling, and other back-office services across physical and digital workflows
Review service requests for completeness before starting work and maintain accurate logs to track assignments, status updates, and completion details
Organize incoming work by urgency and service standards, ensuring all tasks are processed in the correct sequence and delivered within agreed timelines
Communicate proactively with clients, team members, and leadership regarding priorities, deadlines, service issues, and job status updates
Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running efficiently
Conduct quality checks on completed assignments and help uphold accuracy standards for both individual output and shared team deliverables
Follow company and client-site policies while handling confidential documents and information with discretion and care
Support additional front-of-house or workplace services, such as reception, hospitality, or audio/visual coordination, based on business needs
Assist with physically moving materials and packages as needed, including tasks that require lifting up to 50 pounds regularly

Office Services Associate

We are looking for an Office Services Associate (Repographics) to support daily ...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, preferably within a legal, banking, or large corporate setting
Demonstrated ability to deliver strong customer service and build positive working relationships with clients and colleagues
Working knowledge of general office support processes, including document handling, mail services, scanning, and record tracking
Strong organizational skills with close attention to detail and the ability to manage multiple deadlines effectively
Comfort handling sensitive or confidential information with professionalism and care
Ability to solve routine operational issues independently and recognize when escalation is appropriate
Capability to lift up to 50 lbs. regularly and work effectively in a fast-paced team environment

Job Responsibility

Manage incoming office service requests by reviewing job instructions, confirming required details, and recording work accurately in service logs
Produce, scan, copy, and distribute documents while following established procedures for reprographics, mail, and intake activities
Organize assignments by urgency and delivery commitment to ensure all completed work reaches clients and internal teams on schedule
Communicate promptly with supervisors or client contacts when priorities shift, deadlines are at risk, or clarification is needed
Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly
Check completed work for accuracy and quality, while also supporting quality review efforts across the team when needed
Handle confidential materials with discretion and follow all site policies, operational guidelines, and security procedures
Support additional front-of-house or workplace service needs, such as reception, hospitality, or audio/visual assistance, as business demands require

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Select Country

Mail Services Associate

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Mail Services Associate

Mail Services Associate

Mail Services Associate

Office Services Associate (Repro)

Hospitality Office Services Associate (Floater)

Office Services Associate (Repro)

Office Services Associate

Lead Office Services Associate

Office Services Associate

Our AI answers in your language