Mail Services Associate Job at Robert Half (Westford)

Mail Services Associate

We are looking for a dependable Mail Services Associate to support daily mailroo...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in mailroom support, administrative operations, or a similar service-based environment
Working knowledge of mail handling procedures, package distribution, and general operational processes
Strong organizational skills with the ability to manage multiple tasks accurately and efficiently
Comfortable performing hands-on duties that may involve standing, walking, and moving mail or parcels throughout the day
Clear communication skills and a detail-oriented approach when assisting internal staff and external couriers
Dependable attendance and the ability to work independently while following established procedures.

Job Responsibility

Manage day-to-day mailroom operations for a building or campus, ensuring consistent and efficient service delivery
Receive, sort, and distribute incoming mail, packages, and interoffice correspondence to the appropriate recipients
Prepare outgoing shipments by organizing materials, applying proper postage or courier documentation, and coordinating pickups
Maintain an orderly mailroom environment and monitor supplies, equipment, and workflow needs to support uninterrupted operations
Track package activity and delivery status, resolving routine issues and escalating exceptions when needed
Provide courteous assistance to employees, visitors, and delivery personnel regarding mail and package inquiries.

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Mail Services Associate

We are looking for a dedicated Mail Services Associate to join our team in Houst...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of two years of experience working in a mailroom or similar office environment
High school diploma or equivalent education required
Proficiency in Microsoft Excel, Word, Outlook, and Teams
Strong communication skills with the ability to interact professionally with customers and colleagues
Physical capability to lift, push, pull, and carry packages weighing up to 50 pounds
Comfortable walking at a moderate pace for extended periods during mail deliveries
Demonstrated organizational skills and attention to detail in handling mail and packages
Ability to work onsite five days a week and commit to the duration of the contract

Job Responsibility

Sort, organize, and distribute incoming mail and packages efficiently within the office
Deliver mail across various departments or locations twice daily while maintaining a moderate walking pace
Operate standard office equipment and software, including Microsoft Outlook, Excel, Word, and Teams
Provide courteous and detail-oriented customer service to address mail-related inquiries
Assist with lifting, pushing, or pulling packages weighing 20 pounds regularly and up to 50 pounds as part of a team
Maintain cleanliness and orderliness within the mailroom to ensure a safe and efficient workspace
Collaborate with team members to streamline mailroom processes and ensure timely deliveries
Monitor and track mail deliveries to ensure accuracy and resolve any discrepancies
Follow established procedures for handling sensitive or confidential mail items
Support additional office tasks as needed to contribute to overall operational efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Office Services Associate

We are looking for an Office Services Associate to support daily administrative ...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, copy center support, mailroom operations, or a similar administrative environment
Strong customer service skills with the ability to build effective working relationships with clients and colleagues
Good organizational skills and close attention to detail when managing multiple tasks and deadlines
Ability to work with confidential documents and make sound decisions within established procedures
Basic problem-solving ability, including knowing when to resolve an issue independently and when to escalate it
Comfortable working in a team-oriented, fast-paced setting with people from diverse backgrounds
Ability to lift up to 50 pounds on a regular basis

Job Responsibility

Manage incoming office service requests by reviewing work logs and confirming that all job instructions are complete before processing tasks
Provide day-to-day support across copy, scanning, printing, mail distribution, and document intake activities in both physical and digital formats
Organize assignments by urgency and service expectations to ensure work is completed and delivered within required timeframes
Communicate promptly with supervisors or client contacts regarding deadlines, job status, and any issues that may affect completion
Perform basic troubleshooting on office equipment and replenish paper, toner, and related supplies to keep operations running smoothly
Check completed work for accuracy and presentation quality, and contribute to maintaining high standards across team output
Handle sensitive files and business information with discretion while following site procedures and company policies
Assist with additional front-office or workplace support functions, including reception, hospitality, or audio/visual coordination, as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
Enrollment in company 401(k) plan
Free online training
Competitive compensation

Fulltime

Office Services Associate - On Call

We are looking for a dependable Office Services Associate to support day-to-day ...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 1 year of experience in office services, mailroom, copy center, or related administrative support work
Practical experience with document scanning, reprographics, and mail handling operations
Strong customer service skills with the ability to build positive working relationships
Solid attention to detail, time management, and organizational abilities
Ability to work independently, exercise sound judgment, and know when to escalate concerns
Comfortable working with confidential information in a detail-focused environment
Able to succeed in a fast-paced team setting while maintaining a positive, proactive approach

Job Responsibility

Manage high-volume copying, printing, scanning, and digital document distribution with accuracy and efficiency
Sort, prepare, and deliver incoming and outgoing mail, packages, and interoffice correspondence in a timely manner
Provide front-desk and phone coverage, including answering a multi-line phone system and directing inquiries appropriately
Support meeting rooms and common areas by assisting with hospitality, basic audio/visual setup, and general workplace readiness
Handle confidential files and sensitive materials with discretion while following site procedures and service standards
Monitor workload priorities, complete assigned tasks within deadlines, and communicate issues that require supervisory support
Partner with colleagues and client contacts to ensure back-office services run smoothly across multiple functional areas

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Office Services Associate

We are looking for an Office Services Associate to support daily workplace opera...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing office services, copy center, mailroom, or reprographics support in a detail-oriented workplace setting
Ability to operate high-volume printers, copiers, scanners, and finishing equipment with confidence and attention to detail
Working knowledge of document preparation, formatting, basic layout adjustments, and print production standards
Strong troubleshooting skills for resolving routine equipment and workflow issues efficiently
Familiarity with shipping, courier services, materials handling, and outgoing mail coordination
Ability to manage multiple priorities, including time-sensitive requests, without compromising accuracy or service quality
Strong communication skills and a customer-service mindset suited to a client-facing office environment
Comfortable supporting meetings, conference room readiness, and presentation material preparation

Job Responsibility

Deliver day-to-day office support with a strong focus on document production, including printing, copying, scanning, binding, finishing, and distribution
Run high-volume print and copy equipment, resolve routine equipment issues, and coordinate service when repairs or maintenance are needed
Complete complex document requests accurately and on time, including confidential materials, large production runs, and urgent assignments
Review finished materials for quality, formatting, completeness, and visual presentation before delivery
Oversee mailroom-related activities such as incoming and outgoing mail, courier coordination, package handling, and shipping logistics
Prepare conference rooms for meetings by arranging room setup, organizing presentation materials, and coordinating catering support as needed
Respond promptly to workplace and service requests, ensuring tasks are tracked, prioritized, and completed with a customer-focused approach
Assist with document layout, file preparation, and adherence to branding standards to ensure consistent and high-quality output
Support electronic document handling processes, including scanning and digital distribution of files to appropriate recipients

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Services Associate (Repro)

We are looking for a dependable Office Services Associate to provide reprographi...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior hands-on experience in reprographics, print production, mailroom support, or a closely related office services role is required
Ability to complete print and finishing work with minimal supervision and without relying on document formatting support
Comfortable working onsite in San Francisco, California and supporting operations across two office floors
Experience in corporate office services environments is preferred, and law firm exposure is strongly valued
Familiarity with reception support, office equipment, printer hardware, and supply coordination is beneficial
Strong attention to detail with the ability to follow written instructions, process digital files accurately, and ask questions when clarification is needed
Proficiency with photocopying, scanning, printing, and general administrative tracking tools such as spreadsheets or service request systems is preferred

Job Responsibility

Produce and finish printed materials independently, including binding, inserting tabs, using color separator sheets, and completing hole-punching as needed
Handle a range of copy and print requests, including single- and double-sided output, while ensuring materials are prepared accurately and on time
Record all incoming mail and reprographics activity in the designated tracking system at the close of each workday
Support daily mail operations by servicing collection points on both office floors two times per day and routing items appropriately
Replenish paper in printers and monitor shared equipment to help maintain smooth day-to-day office operations
Keep supply areas organized, restock essential items, and assist with basic kitchen and pantry upkeep, including resetting the dishwasher
Provide reception desk coverage during scheduled breaks and lunch periods, greeting visitors and helping maintain front office continuity
Review submitted instructions and attached files carefully, confirm details when requests are unclear, and redirect non-print-ready jobs to the appropriate document services resource
Work effectively within a small two-person office services team while supporting staff across a multi-floor corporate environment

What we offer

medical, vision, dental, and life and disability insurance
Enrollment in 401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support day-to-day administra...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 1 year of experience in office services or a similar administrative support role, preferably within a legal, banking, or large corporate setting
Working knowledge of copy, mail, scanning, and other back-office support processes
Strong customer service and communication skills with the ability to build effective relationships with clients and coworkers
Excellent attention to detail, time management, and organizational ability in a deadline-driven environment
Ability to work independently, make sound routine decisions, and recognize when to escalate issues appropriately
Comfortable handling confidential documents and sensitive information with professionalism and care
Ability to work collaboratively with diverse teams in a fast-paced workplace and maintain a positive, self-directed approach.

Job Responsibility

Manage incoming office service requests by recording work accurately and confirming all required details are complete before processing
Provide daily support for document reproduction, mail distribution, scanning, and intake tasks across both physical and digital workflows
Sequence assignments effectively to keep production moving efficiently and to ensure completed work is delivered within established service timelines
Communicate promptly with clients and internal leadership regarding priorities, turnaround expectations, and any issues that could affect deadlines
Perform basic troubleshooting on office equipment and escalate more complex problems when additional support is needed
Review completed work for accuracy and quality, including checking personal output and assisting with quality control for team deliverables
Replenish copiers and related machines with paper, toner, and other materials needed to maintain uninterrupted operations
Handle files, correspondence, and other business materials with discretion while following company and client policies
Support general office service functions as needed, which may include reception, hospitality, audio/visual assistance, and other site-based operational tasks
Move and lift boxes, paper, and supplies up to 50 pounds regularly as part of daily service responsibilities.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for a dependable Office Services Associate to support daily copy,...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least one year of office services experience, preferably in a legal, financial, or large corporate setting
Working knowledge of copy, scanning, mailroom, and general back-office support processes
Demonstrated ability to provide strong customer service and build positive working relationships
Strong attention to detail with solid organizational and time-management skills
Ability to handle confidential materials with discretion and sound judgment
Comfortable making routine decisions independently while following established policies and business needs
Able to work effectively in a team-oriented, fast-paced environment with a positive and proactive approach

Job Responsibility

Manage day-to-day reprographics tasks, including copying, scanning, and preparing documents accurately and on schedule
Sort, distribute, and process incoming and outgoing mail for both physical and electronic delivery channels
Provide administrative support for document handling requests while maintaining accuracy, confidentiality, and service quality
Assist with reception and phone coverage, including handling multi-line calls and directing inquiries appropriately
Support office operations by helping with hospitality services, meeting room readiness, facilities-related requests, and basic audio/visual needs as assigned
Monitor work priorities and turnaround times to ensure deadlines are met in a fast-moving client environment
Resolve routine service issues independently and elevate more complex concerns to leadership when appropriate
Work closely with team members and client contacts to maintain a detail-oriented, responsive, and customer-focused service experience

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Fulltime

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Mail Services Associate

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