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Mail Room Coordinating Receptionist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States, Eugene

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Category:
Office Administration

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Contract Type:
Contract work

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Salary:

Not provided

Job Description:

We are looking for a highly organized and detail-oriented Mail Room Coordinating Receptionist to join our team in Eugene, Oregon. In this Contract-to-Permanent position, you will play a pivotal role in managing front desk operations, coordinating mailroom activities, and providing outstanding customer service. This role is ideal for someone who thrives in a fast-paced environment and enjoys multitasking.

Job Responsibility:

  • Manage incoming and outgoing mail, ensuring timely and accurate distribution
  • Answer and direct calls using a multi-line phone system, providing attentive and friendly assistance
  • Greet visitors and clients, maintaining a welcoming and organized reception area
  • Perform data entry tasks with accuracy to maintain and update records
  • Coordinate schedules and appointments, ensuring efficient time management
  • Handle email correspondence and respond promptly to inquiries
  • Organize and maintain both digital and physical files for easy access and retrieval
  • Utilize Microsoft Office tools, including Word, Excel, and Outlook, for daily tasks and reporting
  • Provide exceptional customer service by addressing questions and resolving concerns
  • Collaborate with team members to ensure smooth administrative operations

Requirements:

  • Experience in handling multi-line phone systems in a detail-oriented environment
  • Strong customer service skills with the ability to interact effectively with clients and team members
  • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
  • Demonstrated ability to manage email correspondence and maintain organized communication
  • Skilled in data entry with a high level of accuracy and attention to detail
  • Strong interpersonal skills and the ability to work collaboratively in a team environment
  • Effective organizational skills, including the ability to manage schedules and appointments
  • Familiarity with file organization and document management systems
What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 28, 2025

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:
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