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London Office Coordinator

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Webrecruit

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Location:
United Kingdom , London

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Contract Type:
Employment contract

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Salary:

18217.00 - 22045.00 GBP / Year

Job Description:

IIED is an international policy and research organisation working to build a fairer, more sustainable world, in partnership with others across the globe. We stand up: challenging the systems and structures that perpetuate economic, social and environmental injustice - acknowledging our own role in this. We speak out: calling out the big blockers that prevent progress for communities and working to amplify voices, redistribute power and strengthen rights. We innovate: developing, co-producing and supporting evidence-based ideas to drive progress towards a thriving world for all. We collaborate: building connections at local, national and international levels, to support diverse partners to tackle the climate, nature and inequality crises so that people and the planet can thrive. Come and be part of this exciting journey with us!

Job Responsibility:

  • Support the smooth operation of our office in London, specifically focusing on support for our Finance and Operations Team
  • Provide administrative support
  • Manage day-to-day office functions
  • Assist the IT and Facilities Manager with the management of routine systems and processes throughout the office
  • Liaise with the Edinburgh Office Coordinator to ensure consistency
  • Act as the key point of contact for staff, visitors and service providers to the office
  • Issue access passes and field requests that relate to the working environment
  • Manage inbound calls and the mail
  • Process invoices
  • Support events within the office
  • Act as the office first aider and fire warden (after training)
  • Support a safe and organised working environment, managing room and desk bookings
  • Help with inductions for new staff and coordinate their IT equipment
  • Maintain records of IT equipment and provide laptops and phones as required

Requirements:

  • Relevant work experience in a similar administration and/or office support role
  • Demonstrable IT knowledge and experience using Office 365 (Word, Excel, Outlook, Teams, and SharePoint, etc.)
  • Capable of setting up, implementing, and maintaining office systems
  • Strong organisational, prioritisation, and time management skills
  • An adaptive and open-minded approach, with the willingness to learn and evolve
  • Good written and verbal English communication skills
  • Independent and teamworking skills
  • Excellent initiative, accuracy and attention to detail
  • At a minimum, A-Levels or an equivalent level of education, or learning gained through work experience, short courses or formal training in similar administrative roles
What we offer:
  • 25 days' annual leave per year, plus bank holidays and additional leave over Christmas
  • 7.5% employer pension contributions
  • Enhanced maternity, paternity, and adoption pay
  • Cycle-to-work scheme
  • Employee protection scheme (life, critical illness, income protection)

Additional Information:

Job Posted:
March 01, 2026

Expiration:
March 14, 2026

Employment Type:
Parttime
Work Type:
On-site work
Job Link Share:

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