Logistics & Scheduling Coordinator Job at QPML

Job Responsibility

Schedule and assign team members to various projects and client locations daily
Understand client needs, project scopes, and required tools/equipment to match our personnel appropriately
Optimise travel routes and time management based on geographic knowledge
Ensure all necessary equipment and documentation are arranged or communicated before deployment
Maintain real-time updates of team members’ availability and job status
Serve as point-of-contact for our team members in the field regarding directions, resources, or changes
Coordinate with internal departments and clients to anticipate needs and address any on-site issues swiftly
Plan and assign daily consultant deployments across client sites based on availability, expertise, location, and job requirements
Ensure that all relevant equipment, PPE, and site-specific requirements are communicated and arranged ahead of time
Maintain an accurate and up-to-date scheduling system reflecting consultant availability and project timelines
Liaise with clients and internal project managers to confirm details and resolve any logistical challenges
Support consultants in the field with directions, updates, or logistical queries as needed
Anticipate issues and provide real-time solutions to minimise service disruptions

In-depth knowledge of local geography and travel patterns across Malta and Gozo
Familiarity with common field/service equipment (e.g., PPE, instruments, tools) and job site setups
Strong logistical planning and problem-solving skills
Prior experience in scheduling, dispatching, or operations (especially in a service or consultancy environment)
Good communication and interpersonal skills, both written and verbal
Comfortable using scheduling software, Excel, and communication tools (e.g., Teams, WhatsApp)
Familiarity with equipment and materials commonly used in technical, consultancy, or field service roles
Strong organizational skills and ability to prioritize under pressure
Proficiency in Microsoft Excel, scheduling tools, and digital communication platforms
Excellent interpersonal and communication skills in both English and Maltese
Proven experience in logistics, coordination, dispatching, or operations support is preferred