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Logistics & Scheduling Coordinator

QPML

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Location:
Malta

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Category:
Logistics

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Contract Type:
Not provided

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Salary:

Not provided
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Job Responsibility:

  • Schedule and assign team members to various projects and client locations daily
  • Understand client needs, project scopes, and required tools/equipment to match our personnel appropriately
  • Optimise travel routes and time management based on geographic knowledge
  • Ensure all necessary equipment and documentation are arranged or communicated before deployment
  • Maintain real-time updates of team members’ availability and job status
  • Serve as point-of-contact for our team members in the field regarding directions, resources, or changes
  • Coordinate with internal departments and clients to anticipate needs and address any on-site issues swiftly
  • Plan and assign daily consultant deployments across client sites based on availability, expertise, location, and job requirements
  • Ensure that all relevant equipment, PPE, and site-specific requirements are communicated and arranged ahead of time
  • Maintain an accurate and up-to-date scheduling system reflecting consultant availability and project timelines
  • Liaise with clients and internal project managers to confirm details and resolve any logistical challenges
  • Support consultants in the field with directions, updates, or logistical queries as needed
  • Anticipate issues and provide real-time solutions to minimise service disruptions

Requirements:

  • In-depth knowledge of local geography and travel patterns across Malta and Gozo
  • Familiarity with common field/service equipment (e.g., PPE, instruments, tools) and job site setups
  • Strong logistical planning and problem-solving skills
  • Prior experience in scheduling, dispatching, or operations (especially in a service or consultancy environment)
  • Good communication and interpersonal skills, both written and verbal
  • Comfortable using scheduling software, Excel, and communication tools (e.g., Teams, WhatsApp)
  • Familiarity with equipment and materials commonly used in technical, consultancy, or field service roles
  • Strong organizational skills and ability to prioritize under pressure
  • Proficiency in Microsoft Excel, scheduling tools, and digital communication platforms
  • Excellent interpersonal and communication skills in both English and Maltese
  • Proven experience in logistics, coordination, dispatching, or operations support is preferred

Additional Information:

Job Posted:
March 12, 2026

Employment Type:
Fulltime
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