Logistics Coordinator Job at Robert Half (Madison, New Jersey)

Logistics Coordinator

Robert Half

Location:
United States , Madison, New Jersey

Category:
Logistics

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a skilled Logistics Coordinator to manage venue selection and event planning for multiple forum-style meetings scheduled across Q1 and Q2. This is a contract position based in Madison, New Jersey, where you will oversee all logistical aspects, from sourcing venues to ensuring smooth operations on event days. The ideal candidate will thrive in a fast-paced environment, handling communication, documentation, and coordination with precision.

Job Responsibility:

Research and propose 3-5 venue options for meetings in new cities, ensuring they align with size, date, and budget requirements
Negotiate contracts with venues, considering availability, pricing, and terms
Coordinate audiovisual needs, food and beverage services, and room layouts to meet event specifications
Maintain consistent communication with venue staff during preparation and execution phases
Develop detailed day-of logistics plans, including attendee instructions and event setup requirements
Track deadlines, guarantees, and operational cutoffs to ensure successful event execution
Assist in preparing materials such as signup sheets, name badges, and event packets for hosts
Conduct 30-minute meetings with event hosts to provide a comprehensive overview of venue details and necessary documents
Serve as the primary point of contact for hosts, managing communications from event inception to completion
Utilize documentation systems to update teams and ensure streamlined coordination

Requirements:

Minimum of 2 years of experience in logistics or event coordination
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
Proficiency in coordinating logistics, including venue sourcing, contract negotiations, and event setup
Familiarity with audiovisual requirements, food and beverage planning, and room layout arrangements
Exceptional communication skills to liaise with venue staff, event hosts, and internal teams
Adept at tracking deadlines and managing operational details under tight timelines
Experience using documentation tools to maintain accurate and accessible records
Ability to adapt to varying schedules, including a consistent commitment during initial planning phases and part-time involvement during event execution

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 07, 2026

Employment Type:

Parttime

Work Type:

On-site work

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