Logistics Back Office Executive Job at Lapiz Digital Services

Executive Assistant

The Executive Assistant will be support multiple individuals on a team at a lead...

Location

United States , New York

Salary:

90000.00 - 100000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5-7 years of admin experience supporting multiple individuals
Exceptional interpersonal and communications skills
ability to interact with personnel at every level across the firm
Discretion in handling confidential information
Proficient in Microsoft Office

Job Responsibility

Manage heavy calendar scheduling, coordinate meetings, calls, and travel arrangements including domestic and international travel
Coordinate all logistics for internal and external meetings
Track business expenses and prepare expense reports
Receive, screen, and route all incoming telephone calls, mail, and correspondence
Serve as back-up coverage for other admins

Fulltime

Executive Assistant

About the Company: Our client is a global investment management firm focused on ...

Location

United States , New York

Salary:

100000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of admin support within financial services or equally demanding industry
Exceptional interpersonal and communications skills
Proficient in Microsoft Office
Must be able to handle confidential information
Experience booking travel a must

Job Responsibility

Provide heavy calendar management and coordinate logistics for internal and external meetings
Manage both domestic and international travel arrangements
Track expenses and prepare expense reports
Organize and maintain all files and correspondences
Assist with hosting and planning onsite and offsite events
Provide personal support when needed
Provide back-up coverage when needed

Sales Support and Operation Executive

Our client is a well-established global industrial automation company known for ...

Location

Turkey , Istanbul (Asia)

Salary:

Not provided

Michael Page

Expiration Date

Until further notice

Requirements

5-8 years of experience in sales support, back office, especially in import operations
Advanced level of English
Highly operational, detail-oriented professionals seeking a long-term career path
Strong communication skills.

Job Responsibility

Providing operational support to sales teams and managing end-to-end import processes
Processing sales orders, monitoring stock availability, and tracking deliveries
Managing import operations primarily via air and road freight
Coordinating international import shipments sent from global headquarters through logistics partners, and managing domestic transportation to ensure on-time delivery to customers
Managing customer relationships and working closely with sales teams
Reporting directly to the Back Office Coordinator

What we offer

Great career opportunities.

Executive Office Coordinator

Our client, a consulting firm in downtown Washington, DC, is seeking a temporary...

Location

United States , Washington, DC

Salary:

70000.00 - 75000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

A bachelor’s degree is required
5+ years of administrative, executive, or office assistant experience is required
Strong skills in MS Office, Zoom, and Teams
Organized and detail-oriented with excellent oral/written communication, multitasking, and customer service skills
Ability to exercise discretion with confidential information and work in a fast-paced environment

Job Responsibility

Act as the main point-of-contact for office needs and support leadership team members
Handle meeting coordination, workshop logistics, and ensure clients are receiving any support needed
Maintain documentation for support best practices such as catering recommendations, local support roles, etc
Coordinate office reservations, catering requests, reconcile expenses, and handle printing needs
Provide back-up support to reception and complete additional tasks/special projects as needed

What we offer

Metro accessible

Fulltime

Executive Assistant

We are looking for an Executive Assistant to support leadership operations and h...

Location

United States , Mason

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in executive support, administrative coordination, or a related office-based role
Demonstrated ability to manage complex calendars and coordinate meetings with accuracy and discretion
Strong written and verbal communication skills for client-facing and internal interactions
Proficiency with Microsoft Office and Microsoft 365 applications
Experience supporting office administration, including supply management and general back-office tasks
Background in event coordination or event management for business functions or company activities
High level of professionalism, organization, and responsiveness in a fast-paced environment

Job Responsibility

Oversee executive scheduling by organizing appointments, arranging client meetings, and keeping calendar priorities aligned with business needs
Manage correspondence on behalf of leadership, ensuring timely follow-up and clear communication with clients and internal stakeholders
Act as a key point of contact for clients, delivering responsive service and representing the organization effectively
Plan and coordinate company events, including logistics, scheduling, and communication with participants and vendors as needed
Support daily office operations by maintaining supply inventory, placing orders, and addressing general administrative requirements
Collaborate with cross-functional partners, including brand and internal support teams, to assist with communications and event-related activities
Prepare materials, documentation, and meeting support items to help executives stay organized and informed
Contribute to efficient day-to-day business operations by anticipating needs and resolving administrative issues proactively

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Office Administrative Coordinator

Financial Advisory firm located in Midtown Manhattan is looking to hire a Temp t...

Location

United States , New York

Salary:

65000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

At least 2+ years of prior experience as an administrative assistant or office coordinator
At least 2+ years of prior experience sitting reception/ front desk as well
Experience working in a fast-paced corporate environment supporting senior executives, professional services preferred
Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters
Excellent time management skills and attention to detail
Experience with booking travel
Strong computer aptitude with knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn new technology as needed
Ability to multi-task while maintaining excellent oral and written communication skills
Dependable and detail oriented with excellent organizational and interpersonal skills
Able to contribute positively as part of a team, helping out with tasks as required

Job Responsibility

Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance
Greet and welcome visitors and clients, providing a positive first impression of the firm
notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required
Ensure the office is maintained to appropriate standards on a day-to-day basis
Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person
Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time
post-meeting, ensure the meeting room is cleaned and ready for next meeting
Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions
Provide technical support for office equipment and systems
escalate local problems to appropriate support teams

Fulltime

Office Administrative Coordinator/Receptionist

Our client, a financial advisory firm located in Midtown Manhattan is looking to...

Location

United States , New York

Salary:

31.00 - 38.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s Degree, preferred
At least 1-2+ years of prior experience as an administrative assistant or office coordinator
At least 1-2+ years of prior experience sitting reception/ front desk
Experience working in a fast-paced corporate environment supporting senior executives, financial or legal services preferred
Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters
Excellent time management skills and attention to detail
Strong computer aptitude with knowledge of Microsoft Office (Word, Excel, PowerPoint) and ability to learn new technology as needed
Ability to multi-task while maintaining excellent oral and written communication skills
Dependable and detail oriented with excellent organizational and interpersonal skills
Able to contribute positively as part of a team, helping out with tasks as required

Job Responsibility

Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance
Greet and welcome visitors and clients, providing a positive first impression of the firm
notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required
Ensure the office is maintained to appropriate standards on a day-to-day basis
Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person
Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time
post-meeting, ensure the meeting room is cleaned and ready for next meeting
Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions
Provide technical support for office equipment and systems
escalate local problems to appropriate support teams

Fulltime

Office Manager

This is a hands-on, fully office-based Office Manager role responsible for overs...

Location

United Kingdom , Thursley

Salary:

Not provided

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Minimum 3+ years’ experience in an Office Manager or similar role
Highly organised, proactive, and detail-oriented, with a strong sense of ownership and accountability
Comfortable balancing strategic coordination with hands-on day-to-day tasks
Able to prioritise and manage a varied workload independently, remaining calm under pressure
Strong communication and interpersonal skills, both written and verbal
Friendly, professional, and confident, acting as the face of the business
Discreet and trustworthy when handling confidential information
Working knowledge of health & safety processes (formal training beneficial)
Proficient in Microsoft Office (Word, Excel, PowerPoint, O365)
Takes pride in maintaining a clean, organised, and well-presented workplace

Job Responsibility

Oversee the day-to-day running of the office, ensuring it is clean, organised, safe, and operating efficiently
Maintain high standards across all office areas, indoors and outdoors
Manage office supplies, stationery, post, couriers, and goods-in processes
Coordinate planned and reactive maintenance, working with external contractors
Manage service providers including cleaners, maintenance contractors, and other suppliers
Ensure facilities such as utilities, heating, lighting, and general office infrastructure are functioning effectively
Take ownership of office presentation, standards, and organisation
Act as the first point of contact for visitors, phone calls, and emails
Coordinate on-site meetings and events, including catering, room setup, greeting guests, and post-meeting clear-down and hosting
Help coordinate day-to-day office activity

What we offer

25 days holiday per annum
Pension (4% employee, 5% employer)
Life insurance x 4 of salary
Healthcare (after 6 month probation)
Income Protection (after 6 month probation)
Employee Assistance Scheme
Up to 10% discretionary annual bonus (based on individual/company performance)

Fulltime

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Logistics Back Office Executive

Requirements

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