Logistics Back Office Executive Job at Lapiz Digital Services

Executive Office Coordinator

Our client, a consulting firm in downtown Washington, DC, is seeking a temporary...

Location

United States , Washington, DC

Salary:

70000.00 - 75000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

A bachelor’s degree is required
5+ years of administrative, executive, or office assistant experience is required
Strong skills in MS Office, Zoom, and Teams
Organized and detail-oriented with excellent oral/written communication, multitasking, and customer service skills
Ability to exercise discretion with confidential information and work in a fast-paced environment

Job Responsibility

Act as the main point-of-contact for office needs and support leadership team members
Handle meeting coordination, workshop logistics, and ensure clients are receiving any support needed
Maintain documentation for support best practices such as catering recommendations, local support roles, etc
Coordinate office reservations, catering requests, reconcile expenses, and handle printing needs
Provide back-up support to reception and complete additional tasks/special projects as needed

What we offer

Metro accessible

Fulltime

Back Office Specialist

As a Back Office Specialist, you will be responsible for Coordinating the orders...

Location

Egypt , Cairo

Salary:

Not provided

Coca-Cola HBC

Expiration Date

Until further notice

Requirements

Bachelor's degree in business or equivalent education, preferably with a 'quantitative' background
Min. 2-3 years of work experience in FMCG or position of the similar nature
Proficient in Microsoft Office, Power BI is a MUST
Knowledge related to planning deliveries and fulfilling orders
Focus on internal and external customers
Planning, organizing & time management skills
Knowledge about processes in Supply Chain and Sales
Effective oral and written communication skills
Proficient in Microsoft Office (e.g., Microsoft Office, Excel, Word, Outlook)
Experience in working with Sales Buzz and SAP systems is a plus

Job Responsibility

Plans work independently, sets priorities, and regularly monitors the level of implementation of tasks, goals and projects
Understands and influences key processes: shortage management (ensuring the highest possible level of product availability)
Ongoing control of the daily shipment execution to Customers and flexible response to changes in Customer demand
Performs other tasks and duties specified by the superior, resulting from the nature of work on the position held
Timely preparation of all reports at the request of supervisors & main stakeholders
Effective cooperation with other departments, especially with Sales department to ensure quality, effectiveness
Cooperates with the departments that affect the execution of the Customer's orders as expected: Sales, Demand Planning, Production Planning, Distribution, Transport, Warehouses
Supports the development of innovation, encourages colleagues to solve problems creatively
Improves working methods, shares them with others and initiates changes in the department when needed
Familiar with principles of Commercial team and implementing solutions to support sales

What we offer

Competitive remuneration and social package
Bonus incentives
Development opportunities
IT Equipment
Learning programs
Medical Insurance
Free product quota

Catering Supervisor

The Catering Supervisor at American Dining Creations is responsible for overseei...

Location

United States , Columbia

Salary:

Not provided

American Food & Vending

Expiration Date

Until further notice

Requirements

3+ years' catering and event planning experience in hotels, conference centers, private clubs, universities or similar environments
Excellent interpersonal and communication skills
Strong leadership and organizational skills, detail oriented, and customer focused
Ability to multi-task and thrive in a fast-paced, dynamic environment
Knowledge of food safety and service regulations
Familiarity with industry trends and innovations
Proficient with computer skills including Microsoft Office, CATERTRAX and other online order systems
Able to work a flexible schedule that may include weekdays, evenings, and weekends
Must be able to lift 50lbs, push and pull heavy catering cart, bend, climb stairs, stand, and walk for entire scheduled shift

Job Responsibility

Supervise front and back of the house day to day catering procedures
Serve as a contact for catering services prior to and after events, ensuring their needs and expectations are met or exceeded
Oversee delivery, setup, breakdown, and execution of catering events
Collaborate with other departments to ensure seamless coordination of logistics, food preparation, and service delivery
Develop and implement service standards and procedures to uphold quality and consistency across all events
Lead, mentor, and motivate a diverse team of catering event staff, including servers, bartenders, drivers, and support staff
Monitor the quality of food, portion control and dietary provisions as requested
Provide excellent customer service to all guests
Field and resolve any requests or challenges that may arise during events, ensuring guest satisfaction
Assisting in the development and implementation of marketing strategies to promote catering services

What we offer

Weekly Pay
401K with company match
Delicious employee meal and beverage during your shift
Employee Referral Bonus Program
Employee Assistance Program
Some positions may include flexible hours and shifts
Eligible employees offered Medical, Prescription, Dental, and Vision Plans
Uniforms and Safety Shoes provided
Learning and advancement opportunities

Fulltime

Executive Assistant

We are looking for an Executive Assistant to support leadership operations and h...

Location

United States , Mason

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in executive support, administrative coordination, or a related office-based role
Demonstrated ability to manage complex calendars and coordinate meetings with accuracy and discretion
Strong written and verbal communication skills for client-facing and internal interactions
Proficiency with Microsoft Office and Microsoft 365 applications
Experience supporting office administration, including supply management and general back-office tasks
Background in event coordination or event management for business functions or company activities
High level of professionalism, organization, and responsiveness in a fast-paced environment

Job Responsibility

Oversee executive scheduling by organizing appointments, arranging client meetings, and keeping calendar priorities aligned with business needs
Manage correspondence on behalf of leadership, ensuring timely follow-up and clear communication with clients and internal stakeholders
Act as a key point of contact for clients, delivering responsive service and representing the organization effectively
Plan and coordinate company events, including logistics, scheduling, and communication with participants and vendors as needed
Support daily office operations by maintaining supply inventory, placing orders, and addressing general administrative requirements
Collaborate with cross-functional partners, including brand and internal support teams, to assist with communications and event-related activities
Prepare materials, documentation, and meeting support items to help executives stay organized and informed
Contribute to efficient day-to-day business operations by anticipating needs and resolving administrative issues proactively

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Chief Financial Officer

We are seeking a high-caliber, commercially astute, and dynamic Chief Financial ...

Location

Malaysia , Johor Bahru

Salary:

20000.00 - 40000.00 MYR / Month

Randstad

Expiration Date

August 11, 2026

Requirements

Mandatory membership with the Malaysian Institute of Accountants (MIA)
Active professional certifications such as ACCA, CPA Australia, ICAEW, or CIMA
Minimum of 12–15 years of progressive financial leadership experience
At least 5 years as a CFO or Finance Director within a heavy/high-volume manufacturing environment
Regional (ASEAN) exposure
Deep, practical expertise in manufacturing cost accounting, supply chain finance, regional taxation, and corporate fundraising
Dynamic and visionary leader
Exceptional interpersonal and negotiation skills
Must be currently based in Johor Bahru or entirely willing to permanently relocate to JB
Fluency in English and Bahasa Malaysia

Job Responsibility

Partner with the executive board to design and execute a robust 5-year regional expansion roadmap, managing capital structures across multiple currencies and jurisdictions
Conduct advanced corporate planning, feasibility modeling, and post-investment appraisals for new manufacturing plants, warehouse expansions, and cross-border joint ventures
Structure and negotiate complex corporate finance exercises, including regional fundraising, bank credit facilities, and asset-backed financing
Deliver aggressive cost-containment strategies by working directly with regional Plant Managers to audit manufacturing lines, material yield variances, and standard costing structures
Maximize regional working capital efficiency by designing optimized inventory control cycles, managing cash release loops, and tracking volatile raw material procurement pipelines
Ensure robust financial oversight of cross-border logistics, import/export custom tariffs, and tax compliance (e.g., Free Trade Zone incentives, reinvestment allowances)
Formulate and implement sophisticated foreign exchange (FX) hedging strategies to shield the group’s cross-border transactions and profit margins from currency fluctuations
Oversee statutory reporting, cash flow forecasting, and consolidated regional tax planning to optimize the group's effective tax rate across diverse fiscal regimes
Champion strict internal control frameworks, corporate governance, and risk mitigation policies across all manufacturing sites
Lead, mentor, and unify a diverse, multi-cultural finance and accounting team based in Johor Bahru and regional satellite offices

What we offer

Performance bonuses
Housing/car allowances
Comprehensive corporate healthcare benefits

Fulltime

Catering Supervisor

The Catering Supervisor at American Dining Creations is responsible for overseei...

Location

United States , Columbia

Salary:

Not provided

American Food & Vending

Expiration Date

Until further notice

Requirements

3+ years' catering and event planning experience in hotels, conference centers, private clubs, universities or similar environments
Excellent interpersonal and communication skills
Strong leadership and organizational skills, detail oriented, and customer focused
Ability to multi-task and thrive in a fast-paced, dynamic environment
Knowledge of food safety and service regulations
Familiarity with industry trends and innovations
Proficient with computer skills including Microsoft Office, CATERTRAX and other online order systems
Able to work a flexible schedule that may include weekdays, evenings, and weekends
Must be able to lift 50lbs, push and pull heavy catering cart, bend, climb stairs, stand, and walk for entire scheduled shift

Job Responsibility

Supervise front and back of the house day to day catering procedures
Serve as a contact for catering services prior to and after events, ensuring their needs and expectations are met or exceeded
Oversee delivery, setup, breakdown, and execution of catering events
Collaborate with other departments to ensure seamless coordination of logistics, food preparation, and service delivery
Develop and implement service standards and procedures to uphold quality and consistency across all events
Lead, mentor, and motivate a diverse team of catering event staff, including servers, bartenders, drivers, and support staff
Monitor the quality of food, portion control and dietary provisions as requested
Provide excellent customer service to all guests
Field and resolve any requests or challenges that may arise during events, ensuring guest satisfaction
Assisting in the development and implementation of marketing strategies to promote catering services

What we offer

Weekly Pay
401K with company match
Delicious employee meal and beverage during your shift
Employee Referral Bonus Program
Employee Assistance Program
Some positions may include flexible hours and shifts
Eligible employees offered Medical, Prescription, Dental, and Vision Plans
Uniforms and Safety Shoes provided
Learning and advancement opportunities

Fulltime

Assistant, Strategic Finance

Premier Global Alternative Investment Firm/Asset Manager in Midtown Manhattan is...

Location

United States , New York

Salary:

120000.00 - 165000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

Minimum 7-10+ years of applicable high-level executive administrative support experience working in financial services (required
ideally out of large, recognizable firm)
Bachelor's degree required
Ability to thrive in a fast-paced and rigorous work environment
Demonstrated ability to prioritize competing demands and meet deadlines
Strong initiative and ownership of responsibilities
Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues, and take appropriate action
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy
Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
Ability to succeed in a collaborative administrative team environment while maintaining a positive, solutions-oriented mindset

Job Responsibility

Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents, and coordinate visas
Schedule and organize meetings, conferences, and off-sites, including all related logistics
Allocate and process expenses for executives, including American Express and Out of Pocket expenses using the Concur expense management system
Screen a large volume of incoming calls and greet guests in a professional and courteous manner
Prepare and edit relevant materials for team, including Word documents, PowerPoint presentations, and Excel Spreadsheets
Establish, develop, maintain, and update e-filing system
Handle recruitment coordination and logistics for new employees on the team in partnership with Human Capital
Compose strategic communications such as letters, memos, invitations, agendas, and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy
proofread for spelling, grammar, format for consistency, and make the appropriate changes
Manage work priorities independently and respond to business outside of normal business hours as needed

What we offer

BUILT-IN guaranteed paid overtime and discretionary bonus eligibility (25k target bonus)
free breakfast/lunch
gym

Fulltime

Pa To Commercial Finance Director

We believe that through collaboration and connection with our colleagues we can ...

Location

United Kingdom , Newbury

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Proven experience of supporting at Executive level
Highly proficient secretarial skills including MS Office with an emphasis on PowerPoint
Good analytical skills, with a flair for concise and relevant report & brief generation
Strong organisation skills with an ability to constantly re prioritise
Confident and engaging communication and influencing skills with an ability to push back when required, whilst building effective relationships

Job Responsibility

PA support for our Commercial Finance Director, including setting-up regular and ad-hoc meetings
Schedule and reschedule diaries for the management team where meetings move on an ongoing basis
Agenda consolidation for weekly and monthly senior management meetings
Management of distribution lists
Data integrity for management or departmental wide data changes for bulk uploads
Manage efficient travel arrangements where supplier/offsite meetings are required
Organisation and logistics of department wide events e.g. All Hands meetings
Creation of organisation charts

What we offer

Excellent basic salary plus bonus and Vodafone benefits
up to 28 days off plus bank holidays
paid time for charity work
discounts
vouchers
pension plan
amazing learning tools
top-notch parental leave policies

Fulltime

Select Country

Logistics Back Office Executive

Requirements

Nice to have

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