Logistics Back Office Executive Job at Lapiz Digital Services

Executive Assistant

The Executive Assistant will be support multiple individuals on a team at a lead...

Location

United States , New York

Salary:

90000.00 - 100000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5-7 years of admin experience supporting multiple individuals
Exceptional interpersonal and communications skills
ability to interact with personnel at every level across the firm
Discretion in handling confidential information
Proficient in Microsoft Office

Job Responsibility

Manage heavy calendar scheduling, coordinate meetings, calls, and travel arrangements including domestic and international travel
Coordinate all logistics for internal and external meetings
Track business expenses and prepare expense reports
Receive, screen, and route all incoming telephone calls, mail, and correspondence
Serve as back-up coverage for other admins

Fulltime

Executive Assistant

About the Company: Our client is a global investment management firm focused on ...

Location

United States , New York

Salary:

100000.00 - 110000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
3-5 years of admin support within financial services or equally demanding industry
Exceptional interpersonal and communications skills
Proficient in Microsoft Office
Must be able to handle confidential information
Experience booking travel a must

Job Responsibility

Provide heavy calendar management and coordinate logistics for internal and external meetings
Manage both domestic and international travel arrangements
Track expenses and prepare expense reports
Organize and maintain all files and correspondences
Assist with hosting and planning onsite and offsite events
Provide personal support when needed
Provide back-up coverage when needed

Executive Office Coordinator

Our client, a consulting firm in downtown Washington, DC, is seeking a temporary...

Location

United States , Washington

Salary:

70000.00 - 75000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

A bachelor's degree is required
5+ years of administrative, executive, or office assistant experience is required
Strong skills in MS Office, Zoom, and Teams
Organized and detail-oriented with excellent oral/written communication, multitasking, and customer service skills
Ability to exercise discretion with confidential information and work in a fast-paced environment

Job Responsibility

Act as the main point-of-contact for office needs and support leadership team members
Handle meeting coordination, workshop logistics, and ensure clients are receiving any support needed
Maintain documentation for support best practices such as catering recommendations, local support roles, etc.
Coordinate office reservations, catering requests, reconcile expenses, and handle printing needs
Provide back-up support to reception and complete additional tasks/special projects as needed

What we offer

Metro accessible

Fulltime

Executive Office Coordinator

Our client, a consulting firm in downtown Washington, DC, is seeking a temporary...

Location

United States , Washington

Salary:

70000.00 - 75000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

A bachelor's degree is required
5+ years of administrative, executive, or office assistant experience is required
Strong skills in MS Office, Zoom, and Teams
Organized and detail-oriented with excellent oral/written communication, multitasking, and customer service skills
Ability to exercise discretion with confidential information and work in a fast-paced environment

Job Responsibility

Act as the main point-of-contact for office needs and support leadership team members
Handle meeting coordination, workshop logistics, and ensure clients are receiving any support needed
Maintain documentation for support best practices such as catering recommendations, local support roles, etc.
Coordinate office reservations, catering requests, reconcile expenses, and handle printing needs
Provide back-up support to reception and complete additional tasks/special projects as needed

What we offer

Metro accessible

Fulltime

Coordinator, tour production

Join the largest and fastest growing independent artist merchandise company in t...

Location

United States , Los Angeles

Salary:

67000.00 - 77000.00 USD / Year

Complex NTWRK

Expiration Date

Until further notice

Requirements

Prior experience in tour apparel production and logistics preferred
Comfortable using AtVenu, Microsoft Office, and Google Workspace
Strong organizational and time-management skills with attention to detail
Ability to problem solve, find resources or back up plans while thinking outside the box
Clear and professional communication skills, both written and verbal
Ability to work collaboratively in a team and take direction well
Willingness to occasionally travel or work outside standard hours during peak tour times

Job Responsibility

Oversee production tasks such as creating and sending POs to vendors, monitoring production timelines, and booking transportation of goods
Ensure timely delivery of all products to venues which requires monitoring multiple projects at once and constant communication with respective parties
Coordinate couriers for sample shipments and handle logistics for tour freight
Stay up to date on project details, provide timely updates to supervisor, and ensure all stakeholders are aligned to keep projects moving forward
Manage and maintain the touring calendar to track all ongoing and upcoming shows and events
Support the tour lead with preparation and execution, both in-office and on-site during shows as needed
Monitor work-back schedules and assist with day-to-day tour operations
Help manage last-minute changes or issues under the direction of a supervisor
Input data into AtVenu for each show, including product details, images, counts, and shipment notifications
Submit and track invoices from vendors, freight companies, suppliers and other parties

What we offer

Best in class health, dental, and vision insurance
Healthcare FSA
Dependent Care FSA
Commuter Benefits FSA
Short-term/long-term disability and life insurance
Paid Parental leave
401k with 4% match
Pet Insurance
Legal and Identity Theft Plans
Vacation time and sick days

Fulltime

New

Catering & Special Events Coordinator

The Catering & Special Events Coordinator will be responsible to support the ove...

Location

United States , Frisco

Salary:

Not provided

Legends Global

Expiration Date

Until further notice

Requirements

Minimum 1 years in hospitality coordinator role
Working knowledge of culinary/food & beverage
Detail oriented and experience in creating BEO's
Strong written and verbal communication skills
Interest and understanding of the special events and or hospitality industry
Computer Skills: Microsoft Office to include document formatting
Ability to work in fast pace environment
Creative and ability to think outside the box
Prior experience in creating BEO’s
Must be proficient in Microsoft Excel, Word, Outlook and Power Point

Job Responsibility

Plan, detail and execute catering requests for internal events and special events as assigned
Create event orders, floor plans and event logistics reports
Responsible for preparing and executing BEO meetings
Work in conjunction with the culinary team to select menu options for assigned events and track internal costs
Create event orders for ticketed events
Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients
Provide appropriate documentation to the accounting department to generate post event invoices
Plan and execute special events with range of experience as assigned
Support the catering operations for all ticketed events and special events as assigned
Attend various staff and stadium production meetings

Fulltime

Professional Fixer

This is not a typical Office Manager & PA role. It is for a Professional Fixer w...

Location

Australia , South Yarra, Victoria

Salary:

Not provided

King Kong

Expiration Date

Until further notice

Requirements

Have at least 1 year of experience in a similar PA / Office Management role
Bring proven office management experience
Can juggle 17 things at once without dropping your standards
Treat confidentiality like a blood oath
Outstanding phone manner and interpersonal skills
Are obsessed with organisation, systems and detail
Learn fast
Can plan events, manage logistics and still answer emails without missing a beat
Bring a strong, friendly presence that earns respect at every level
Love research and tracking down answers others can’t find

Job Responsibility

Managing the calendar, appointments and daily random requests of the Founder and Head of Growth
Herding internal and external stakeholders in the execution of media opportunities
Fact check, edit and communicate necessary information for the creation of content for media distribution
Compiling and submitting business awards
Prepare reporting to highlight PR efforts
Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
Research and be the point person for service providers for various projects as instructed by the Founder
Ensure the office is maintained to a clean and organised standard
Ordering of office supplies
Greeting clients, directing them to meeting rooms and offering refreshments

What we offer

Extensive training and full support
Generous salary
INSANE events
Extra leave on your birthday
Company trips away
Jaw- dropping headquarters in South Yarra (just off Chapel St.) is close to cafes and public transport
Driven and vibrant team of the country's most switched-on digital marketers and growth experts

Fulltime

New

Executive Assistant - Floater

This role provides back-up administrative and executive support across multiple ...

Location

United States , Menlo Park

Salary:

39.00 - 43.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Ability to maintain strict confidentiality
Strong multitasking and prioritization skills
Excellent written communication and research capabilities
Proven experience managing complex and shifting calendars
Exceptional organizational skills (file systems, databases, tracking tools)
Proactive mindset with strong problem-solving and anticipation skills
Team-oriented, respectful, and aligned with high-integrity workplace standards
4+ years supporting executives in a fast-paced environment
Bachelor's degree preferred
Familiarity with financial or corporate industries is a plus

Job Responsibility

Review and prioritize incoming messages and correspondence
Draft, edit, and finalize written communications and documentation
Respond to inquiries independently or based on executive guidance
Manage highly dynamic calendars for multiple executives
Anticipate scheduling conflicts and communicate changes promptly
Arrange domestic and international travel, including itineraries and logistics
Prepare and submit expense reports in accordance with company guidelines
Coordinate meetings, book rooms, arrange technology and materials, and manage event logistics
Interact professionally with internal teams, external partners, guests, and senior stakeholders
Handle confidential information with discretion and maintain professional judgment

Fulltime

Logistics Back Office Executive

Lapiz Digital Services

Location:

Category:
Logistics

Contract Type:
Not provided

Salary:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 20, 2026

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