Logistics and Equipment Coordinator Jobs

ACEing Autism

Location:
United States

Category:
Logistics

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Equipment and Fulfillment Coordinator is responsible for managing the procurement, forecasting, inventory, and distribution of ACEing Autism program equipment to our 220–400 program locations (during the next couple of years). This role ensures that programs receive the correct quantities and types of equipment in a timely, cost-effective, and efficient manner while supporting ongoing improvements to the supply chain, demand forecasting, cross-departmental processes, and vendor relationships. The position also plays a key role in supporting equipment needs for special events, conferences, and organizational initiatives.

Job Responsibility:

Place orders for program equipment based on historical usage, program needs, and strategic forecasting
Maintain accurate inventory records, including tracking inbound shipments and stock levels at multiple locations
Collaborate with vendors to negotiate pricing, lead times, and special orders
Manage relationships with established national equipment partners
Identify opportunities to optimize inventory levels and reduce waste
Coordinate outbound shipments to program sites, ensuring timely and accurate delivery
Liaise with fulfillment centers and shipping partners for seamless distribution
Prepare purchase requests and related documentation
Support fulfillment needs for special events, conferences, professional gatherings, and one-off initiatives
Review historical data to forecast demand for equipment and supplies
Collaborate with Program Operations leadership to improve supply chain efficiency
Assist in developing processes for better inventory control, reporting, and vendor management
Serve as the primary point of contact for operational questions related to equipment
Support Program Managers and other staff with equipment needs, logistics, and troubleshooting
Partner with Philanthropy and Marketing as needed to support campaigns involving equipment or special events

Requirements:

3–5 years of experience in retail operations, purchasing, supply chain, or inventory management
Experience with vendor relations, order fulfillment, and back-office retail operations
Strong organizational, analytical, and problem-solving skills
Ability to forecast demand, manage multiple priorities, and work cross-functionally
Familiarity with inventory management software, Excel, or similar systems
Service-oriented mindset with strong interpersonal skills
Willingness to provide responsive support outside traditional business hours when urgent program or volunteer needs arise

Additional Information:

Job Posted:
December 05, 2025

Employment Type:

Fulltime

Work Type:

Remote work

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Logistics and Equipment Coordinator