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Logistics and Equipment Coordinator

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ACEing Autism

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Location:
United States

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Category:

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

The Equipment and Fulfillment Coordinator is responsible for managing the procurement, forecasting, inventory, and distribution of ACEing Autism program equipment to our 220–400 program locations (during the next couple of years). This role ensures that programs receive the correct quantities and types of equipment in a timely, cost-effective, and efficient manner while supporting ongoing improvements to the supply chain, demand forecasting, cross-departmental processes, and vendor relationships. The position also plays a key role in supporting equipment needs for special events, conferences, and organizational initiatives.

Job Responsibility:

  • Place orders for program equipment based on historical usage, program needs, and strategic forecasting
  • Maintain accurate inventory records, including tracking inbound shipments and stock levels at multiple locations
  • Collaborate with vendors to negotiate pricing, lead times, and special orders
  • Manage relationships with established national equipment partners
  • Identify opportunities to optimize inventory levels and reduce waste
  • Coordinate outbound shipments to program sites, ensuring timely and accurate delivery
  • Liaise with fulfillment centers and shipping partners for seamless distribution
  • Prepare purchase requests and related documentation
  • Support fulfillment needs for special events, conferences, professional gatherings, and one-off initiatives
  • Review historical data to forecast demand for equipment and supplies
  • Collaborate with Program Operations leadership to improve supply chain efficiency
  • Assist in developing processes for better inventory control, reporting, and vendor management
  • Serve as the primary point of contact for operational questions related to equipment
  • Support Program Managers and other staff with equipment needs, logistics, and troubleshooting
  • Partner with Philanthropy and Marketing as needed to support campaigns involving equipment or special events

Requirements:

  • 3–5 years of experience in retail operations, purchasing, supply chain, or inventory management
  • Experience with vendor relations, order fulfillment, and back-office retail operations
  • Strong organizational, analytical, and problem-solving skills
  • Ability to forecast demand, manage multiple priorities, and work cross-functionally
  • Familiarity with inventory management software, Excel, or similar systems
  • Service-oriented mindset with strong interpersonal skills
  • Willingness to provide responsive support outside traditional business hours when urgent program or volunteer needs arise

Additional Information:

Job Posted:
December 05, 2025

Employment Type:
Fulltime
Work Type:
Remote work
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