Logistics Administrator Job at Office Angels (Loughton)

Job Description

Are you an organised, detail driven individual with a passion for keeping operations running smoothly? We're looking for a proactive Logistics Administrator to join our client's busy team and support the seamless movement of goods across UK, USA and international operations. In this role, you will work closely with the Operations and Contracts teams to ensure all import and export activities are accurately documented, tracked and delivered on time. This is an excellent opportunity for someone looking to build a strong career in logistics administration within a collaborative and fast paced environment.

Job Responsibility

Book freight in line with lead times, ensuring delivery deadlines are met
Create all export documentation including packing lists, labels and customs invoices
Maintain and update the export schedule
Monitor containers and truck tracking daily, escalating any delays or issues
Track and reconcile weighbridge receipts, maintaining accurate spreadsheet records
Manage goods in processes, including stock updates, receipting, import clearances and providing complete documentation to the Accounts team
Check supplier paperwork against purchase contracts, ensuring accuracy
Liaise with internal and external warehouses to ensure correct receipting of inbound goods
Maintain and update the import schedule
Update the Transport Log and process transport invoices for imports and exports
Accurately create, organise and store documentation accessible to wider teams (contracts, shipping docs, GRNs, PODs, approvals)
Build and maintain strong relationships with freight forwarders and agents to negotiate competitive rates
Support logistics operations for both UK and USA business units
Monitor the logistics inbox daily
Provide cover for other departmental tasks when needed
Suggest improvements to systems and processes
Carry out ad hoc duties as required by management

Requirements

Confident using Microsoft applications and general administrative software
Highly organised with excellent time management skills and strong attention to detail
Able to identify issues and communicate effectively with the Operations Manager
Comfortable working both independently and as part of a team

What we offer

25 days holiday + bank holidays
Pension scheme
Team social events
On site gym
Free on site parking
Private medical cover
Salary reviews & discretionary bonuses

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Logistics Administrator

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