Logistics Administrator English & Spanish Job at Manuchar (Antwerp)

Logistics Administrator

As a Logistics Administrator, your primary responsibility will be to ensure the ...

Location

United Kingdom , Coventry

Salary:

24500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Understanding of logistics and shipping systems
Proficiency in English (additional language skills, e.g., French, German, or Spanish, would be an advantage)
Strong attention to detail and ability to multitask in a fast-paced environment

Job Responsibility

Assess and prioritise daily shipments for efficient packing and readiness
Generate electronic manifests to provide shipping companies with vital information
Coordinate and plan with internal sales and scheduling teams
Obtain quotations for express shipments, optimising cost and service
Analyse and communicate information flow to support customer credit and returns processes
Monitor vehicle usage and strive for cost-efficiency
Stay informed about customs regulations and report any changes
Support RF scanning and ensure on-time shipping according to departmental plans
Collaborate with a diverse and supportive team to ensure organisational excellence

What we offer

25 days annual leave (plus bank holidays and Christmas shut down)
personal accident scheme
pension
free parking plus more

Fulltime

Executive Administrative Assistant

Provide high-level administrative support to the General Manager of Nekajui Hote...

Location

Costa Rica , Nekajui Peninsula Papagayo

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Hospitality Management, Hotel Administration, Tourism, or a related field strongly preferred
Minimum of 3 years in executive administrative roles within ultra-luxury hospitality or high-end residential environments
Direct experience interacting with UHNW guests and property owners is highly desirable
Solid understanding of ultra-luxury hotel operations, service protocols, and brand standards
Professional fluency in English and Spanish (written and spoken)
Proficiency in Microsoft Office Suite, property management systems, and design software (Adobe InDesign, Photoshop, Canva)
Commitment to The Ritz-Carlton Gold Standards
Exceptional organizational skills, discretion, integrity, and ability to manage multiple priorities in a fast-paced, high-touch environment

Job Responsibility

Managing the General Manager’s calendar and organizing strategic meetings
preparing and reviewing correspondence, reports, and presentations in English and Spanish
acting as the primary point of contact for homeowners, including coordinating communications, responding to inquiries, and ensuring timely follow-up
supporting homeowners’ associations by preparing agendas, minutes, and board documentation
maintaining updated governance documents, policies, and legal records for the residences
overseeing VIP arrival and departure logistics, ensuring personalized experiences and premium amenities
organizing and maintaining digital and physical filing systems for contracts, reports, and communications
handling phone calls and inquiries with professionalism and confidentiality
supporting special projects and initiatives that enhance the luxury guest and owner experience
welcoming and acknowledging guests and property owners according to luxury hospitality standards

Fulltime

Executive Assistant

To coordinate the flow of informantion around the Country General Manger . To an...

Location

Spain , Madrid

Salary:

Not provided

Audemars Piguet

Expiration Date

Until further notice

Requirements

Degree or diploma in Business Administration, Executive Assistance, Management Communication or related field
Fluent Spanish, English, both written ans spoken (French is a plus)
Proven experience as an Executive Asistant, personal Assistant or Assistant to Senior Management
Excellent organizational and time-management skills, with the ability to handle multiples priorities
Strong written and verbal communication skills
Proficiency in Microsoft Office

Job Responsibility

Coordinate the flow of informantion around the Country General Manger
Anticipate the Country General Manager´s needs
Handle the CGM agenda, filter calls and emails, ensures the logistics of reunions, transfer and file follow-up, support the CGM department preactively in organization tasks
Ensure the distribution of necessary information to and from the Country General Manager, can be brought to handle specifics proyjects within the department, achieve organized secretarial work, support annual budget establishment of the department

What we offer

Professional development opportunities

Fulltime

Transport Invoice Verification & Cost Allocation Specialist with German or French or Spanish

Are you looking for a new job in Poznań? Do you have similar professional exper...

Location

Poland , Poznań

Salary:

Not provided

Randstad

Expiration Date

June 30, 2026

Requirements

Education in logistics, accounting, business administration, or a similar administrative field
Experience in forwarding, transport planning, customer service, or financial/logistics administration
Strong analytical and numerical accuracy skills
Very good knowledge of MS Office, especially Excel (Access/Power BI is a plus)
Ability to work confidently with ERP/TMS tools and financial/transport systems
Very good English communication skills (min. B2 level), and German/French or Spanish
Structured, detail-focused, proactive, and solution-oriented working style
Strong customer focus and ability to collaborate across teams
Willingness and motivation for continuous personal and professional development
Willingness to continuously learn and improve processes

Job Responsibility

Work as part of the EMEA Finance Operation Center team to support regional transport finance activities
Receive, check, and process incoming transport invoices (e.g. sea, road, air, etc.) as well as logistics services (customs, storage, etc.)
Verify that services were performed and invoice details match agreed rates and contractual terms
Allocate and code invoices in relevant IT systems based on the accounting structure and transport-consuming unit
Process credit notes, payment reminders, and ensure correct postings in ERP/TMS systems
Identify and resolve incorrect or incomplete invoices and coordinate corrections with carriers and internal teams
Execute and monitor internal and external billing for transport services and other
Monitor transport costs and contribute to financial transparency
Maintain all related documentation and produce reports, statistics, and presentations
Collaborate with internal customers, controllers, logistics teams, and purchasing

What we offer

Attractive salary
A hybrid model of work (2/3 days per week in the office in the centre of Poznań)
A job in an international environment
A lot of opportunities to develop both professionally and personally
A team of highly diverse and dedicated colleagues that believes in Teamwork

Fulltime

Executive Assistant

Our client is a leading European company in the commercial real estate sector, r...

Location

Spain , Madrid

Salary:

Not provided

Babel Profiles

Expiration Date

Until further notice

Requirements

+5 years of experience supporting C-level executives
Fluent in Spanish and English
Highly detail-oriented and skilled at managing multiple tasks with strong organizational abilities
Proactive, adaptable, and able to work under pressure
Strong sense of ownership, integrity, and professionalism

Job Responsibility

Manage the MD’s calendar, prioritizing important appointments and coordinating international travel, including last-minute changes
Prepare and organize meetings, calls, and offsite events, ensuring a professional welcome for visitors and clients
Support the MD with daily tasks such as reports, contract proposals, presentations, and correspondence
Keep the office organized and efficient, handling filing, digital records, and administrative procedures
Facilitate communication and collaboration with colleagues in other offices or branches
Provide flexible personal support when needed, including managing household logistics, so the MD can focus fully on business priorities

What we offer

Competitive salary with an attractive annual bonus scheme based on performance
Inspiring international workplace with a supportive, team-oriented culture

Fulltime

Bilingual Executive Assistant

We are seeking a highly experienced and polished Bilingual Executive Assistant t...

Location

United States , Aurora

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in Spanish and English (spoken and written)
15+ years of combined administrative and executive assistant experience
At least 5 recent years supporting C‑suite or senior-level leadership
Strong writing and editing skills
Solid understanding of traditional administrative functions such as printing, labeling, and document preparation
Exceptional organizational skills
Demonstrated ability to handle sensitive situations with tact, professionalism, and discretion

Job Responsibility

Calendar & Schedule Management (Core function of the role)
Manage a complex, high-volume calendar involving meetings, luncheons, community events, and various external engagements
Coordinate scheduling with high-level internal and external stakeholders
Ensure meeting invitations are accurate, distributed, and updated across calendars for all participants
Send timely reminders throughout the day to keep the leader on schedule
Daily Meeting Preparation
Prepare a comprehensive daily binder with next-day meeting details, including agendas, supporting documents, maps, directions, and logistics
Administrative Support
Provide occasional phone coverage
gather information from callers—often individuals expressing concerns—and route details to the appropriate contacts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Logistics Administrator

Dive into the dynamic world of international trade at Manuchar! As a Logistics A...

Location

Belgium , Antwerp

Salary:

Not provided

Manuchar

Expiration Date

Until further notice

Requirements

Experience in the shipping industry, such as a freight forwarder or logistics administrator
Knowledge of Incoterms, Letters of Credit, and transport documents
Fluent in English and Spanish
Live in the region of our headquarters in Antwerp

Job Responsibility

Ensure smooth and efficient operations for the Latin American market
Manage orders
Coordinate logistics with global stakeholders
Handle essential documentation like transport documents, Letters of Credit and invoices
Tackle unexpected challenges, ensuring timely deliveries

What we offer

Meal vouchers
Health insurance
A collective bonus

Fulltime

Bilingual Receptionist

Robert Half is partnering with a professional organization to identify a polishe...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of experience in a receptionist, front desk, or administrative support role
Fluency in English and Spanish (written and verbal)
Professional demeanor and excellent interpersonal skills
Strong organizational skills with the ability to multitask
Proficiency with Microsoft Office and phone systems
Dependable, punctual, and comfortable handling confidential information

Job Responsibility

Greeting visitors, clients, and vendors professionally in English and Spanish
Managing a high-volume phone line, routing calls, and taking accurate messages
Communicating clearly with internal teams and external contacts across both languages
Coordinating conference room scheduling and meeting logistics
Handling incoming and outgoing mail, packages, and deliveries
Maintaining a clean, organized, and professional reception area
Assisting with data entry, document preparation, and light administrative support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Logistics Administrator English & Spanish

Manuchar

Location:
Belgium , Antwerp

Category:
Logistics

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
May 06, 2026

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