Logistics Administrator English & Spanish Job at Manuchar (Antwerp)

Logistics Administrator

Dive into the dynamic world of international trade at Manuchar! As a Logistics A...

Location

Belgium , Antwerp

Salary:

Not provided

Manuchar

Expiration Date

Until further notice

Requirements

Experience in the shipping industry, such as a freight forwarder or logistics administrator
Knowledge of Incoterms, Letters of Credit, and transport documents
Fluent in English and Spanish
Live in the region of our headquarters in Antwerp

Job Responsibility

Ensure smooth and efficient operations for the Latin American market
Manage orders
Coordinate logistics with global stakeholders
Handle essential documentation like transport documents, Letters of Credit and invoices
Tackle unexpected challenges, ensuring timely deliveries

What we offer

Meal vouchers
Health insurance
A collective bonus

Fulltime

Transport Invoice Verification & Cost Allocation Specialist With English Or Spanish Or Italian

Location

Poland , Poznań

Salary:

Not provided

Randstad

Expiration Date

July 31, 2026

Requirements

Education in logistics, accounting, business administration, or a similar administrative field
Experience in forwarding, transport planning, customer service, or financial/logistics administration
Strong analytical and numerical accuracy skills
Very good knowledge of MS Office, especially Excel (Access/Power BI is a plus)
Ability to work confidently with ERP/TMS tools and financial/transport systems
Very good English communication skills (min. B2 level), Spanish or Italian knowledge will be nice to have
Structured, detail-focused, proactive, and solution-oriented working style
Strong customer focus and ability to collaborate across teams
Willingness and motivation for continuous personal and professional development
Willingness to continuously learn and improve processes

Job Responsibility

Work as part of the EMEA Finance Operation Center team to support regional transport finance activities
Receive, check, and process incoming transport invoices (e.g. sea, road, air, etc.) as well as logistics services (customs, storage, etc.)
Verify that services were performed and invoice details match agreed rates and contractual terms
Allocate and code invoices in relevant IT systems based on the accounting structure and transport-consuming unit
Process credit notes, payment reminders, and ensure correct postings in ERP/TMS systems
Identify and resolve incorrect or incomplete invoices and coordinate corrections with carriers and internal teams
Execute and monitor internal and external billing for transport services and other
Monitor transport costs and contribute to financial transparency
Maintain all related documentation and produce reports, statistics, and presentations
Collaborate with internal customers, controllers, logistics teams, and purchasing

What we offer

Contract of employment
Attractive salary
A hybrid model of work (2/3 days per week in the office in the centre of Poznań)
A job in an international environment
This a great opportunity to be a contributor of importance to the company’s accounting
A lot of opportunities to develop both professionally and personally
A team of highly diverse and dedicated colleagues that believes in Teamwork

Fulltime

New

Customer Service Representative

This is a great opportunity for someone who enjoys customer interaction, working...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Must be Fluent in English and Spanish
Sales Support Experience: Supported sales teams with order processing, customer communication, and account management activities
Customer Service: Experience handling customer inquiries, resolving issues, and maintaining strong client relationships via phone and email
Order Management: Skilled in entering, reviewing, and tracking orders while ensuring accuracy and timely follow-up
CRM & Data Management: Experience maintaining customer records and working within CRM systems, including Salesforce. SAP experience is a plus
Administrative Support: Assisted with reporting, documentation, scheduling, and day-to-day operational support
Cross-Functional Collaboration: Worked closely with sales, operations, and customer service teams to ensure smooth execution and customer satisfaction
Attention to Detail: Strong accuracy in data entry, recordkeeping, and processing customer information
Strong Communication Skills: Professional written and verbal communication with both customers and internal teams

Job Responsibility

Maintaining and updating customer pricing information in SAP
Processing customer orders received by phone and email in a timely and accurate manner
Entering sales orders, verifying pricing and quantities, and sending order confirmations
Monitoring open orders and helping ensure deliveries stay on schedule
Assisting the sales team with customer inquiries, account support, and order-related questions
Working closely with warehouse and logistics teams to coordinate accurate and on-time shipments
Managing customer records, product availability information, and pricing updates
Preparing sales reports and assisting with general reporting needs
Communicating directly with customers regarding orders, product information, and any concerns that arise
Supporting marketing initiatives, promotions, and customer outreach efforts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Manager

We are looking for a proactive Office Manager to support daily operations at an ...

Location

United States , Woodside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in both Spanish and English is required
Previous experience in construction supply, building materials, or a closely related industry is strongly preferred
Demonstrated ability to deliver strong customer service and communicate effectively with both customers and coworkers
Experience handling administrative responsibilities with accuracy, organization, and follow-through
Dependable work ethic with the ability to manage competing priorities in a fast-paced environment
Willingness to adapt, learn new tasks quickly, and contribute wherever support is needed
Confidence working under pressure while maintaining professionalism and attention to detail

Job Responsibility

Oversee reception activities and support point-of-sale transactions to ensure an attentive and efficient customer experience
Assist customers with order placement for building materials and related products while providing clear, responsive service
Partner with yard and operations staff to coordinate timely and accurate order preparation and fulfillment
Record invoices, incoming payments, and check transactions with a high level of accuracy and attention to detail
Support delivery planning by helping organize truck schedules and communicating logistics needs with internal teams
Contribute to the smooth execution of daily office and store operations by addressing administrative and operational priorities as they arise
Provide flexible support on additional tasks and process-related assignments based on evolving business needs

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan
Free online training

Executive Assistant – Investment Management

Executive Assistant – Investment Management We are currently seeking candidates...

Location

United States , Boston

Salary:

50.00 - 60.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree (required)
5-8+ years of executive, administrative, and office assistant experience in investment management, financial services, or related professional services
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
Strong organizational, time management, and prioritization skills
High degree of professionalism, discretion, and sound judgement
Exceptional follow-through skills with strong attention to detail

Job Responsibility

Provide executive support to the CEO and C-Suite leaders, while overseeing day-to-day office operations
Manage complex calendars, meetings, and domestic and international travel
Prepare and manage executive correspondence, presentations, and briefing materials
Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
Track priorities and ensure timely follow-through on action items
Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
Handle confidential information with discretion and support special projects as needed
Perform additional responsibilities as needed

Fulltime

Executive Assistant, Office Manager

We are currently seeking candidates for an Executive Assistant/Office Manager op...

Location

United States , Boston

Salary:

45.00 - 55.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree (required)
5-6+ years of executive assistant, administrative assistant, and office manager experience in investment management, financial services, or professional services industry
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
Fluency in English and Spanish, with the ability to communicate professionally in both written and verbal contexts (preferred, but not required)
Strong organizational, time management, and prioritization skills
High degree of professionalism, discretion, and sound judgement
Exceptional follow-through skills with strong attention to detail

Job Responsibility

Provide executive support to the CFO and additional C-Suite leaders while overseeing day-to-day office operations
Manage complex calendars, meetings, and domestic and international travel
Prepare and manage executive correspondence, presentations, and briefing materials
Coordinate executive, board, and investor/client meetings, including agendas, materials, and logistics
Track priorities and ensure timely follow-through on action items
Oversee office operations, including vendor management (IT, facilities, supplies, security), onboarding support, and workspace logistics
Serve as the primary point of contact for office needs and a trusted liaison for internal and external stakeholders
Manage event planning for in-office activities/lunches/events, portfolio meetings, holiday parties, and company outings
Handle confidential information with discretion and support special projects as needed
Perform additional responsibilities as needed

Fulltime

Manager of Commercial Partnerships, Robotics

As the Manager of Commercial Partnerships, you will be the owner of the end-to-e...

Location

Mexico , Mexico City

Salary:

Not provided

Scale

Expiration Date

Until further notice

Requirements

5+ years of proven experience in operations, business development, or program management within fast-paced, dynamic environments
Bachelor’s degree in Business Administration, Logistics, Industrial Engineering, or related fields (open to both technical and non-technical degrees)
Demonstrated track record of success in client-facing roles (Business Development, Sales, Partnerships) with exceptional client management and interpersonal skills
Proven ability to structure, price, and negotiate large, multi-faceted projects involving Service Level Agreements (SLAs), operational risk management, and complex legal documentation
An established, sophisticated network of senior-level contacts and decision-makers within the Mexican industrial/manufacturing sectors, alongside a history of converting these relationships into high-value commercial partnerships
Strategic mindset with the ability to design, implement, and scale processes that drive both operational efficiency and profitability
Strong working knowledge of foundational financial concepts, including P&L management, billing, budgeting, and collections
Highly analytical operator who is just as comfortable diving into data-integrity spreadsheets as they are walking a factory floor
Proven track record of leading, inspiring, and managing logistics or operations teams, ensuring flawless execution and scalable results
High IQ and EQ

Job Responsibility

Define and hit the North Star metrics for the Mexico region: data volume, data quality, and hardware uptime across all partner sites
Hire, train, and manage a team of Field Operations Specialists. You will define their schedules, set performance KPIs, and ensure they provide technical support to our Workplace & Industrial business partners
Act as the senior point of contact for our industrial partners. You will source new partnerships, oversee hardware deployment and replacement, and ensure long-term site production and retention
Act as the primary link between the Mexico field operations and the HQ Engineering/Product teams, providing data-driven insights to improve hardware reliability
Own the data collection output for Workplaces across Mexico. You are responsible for ensuring that all sites are hitting their weekly collection targets and that the data being uploaded is high-quality and customer-ready
Coordinate and participate in travel to partner sites across Mexico City and other states to onboard partners, audit operations, lead complex deployments, and maintain high-level partner relationships

Fulltime

Coordinador De Comercio Internacional e IMMEX

Oversees, coordinates, and maintains processes in accordance with Customs legisl...

Location

Mexico , Saltillo

Salary:

Not provided

BorgWarner

Expiration Date

Until further notice

Requirements

Professional Career (International Commerce, Business Administration or related)
Customs, Compliances and Law knowledge
Bilingual (English and Spanish)
Problem solving Capacity
Excellent sense of punctuality and responsibility
Mexican and American customs law environment
Technical
Customs Legislation
Trade & Compliance
Customs law

Job Responsibility

Coordination and validation of foreign trade operations (temporary, permanent, and virtual)
Administration and control of the IMMEX Program and regulatory reports
Comprehensive management of Annex 24 and Annex 31 (charges, discharges, reconciliations, and balances)
Ensuring legal and customs compliance with the Tax Administration Service (SAT) and the Ministry of Economy
Handling audits, reviews, and requests from authorities
Coordination with customs agencies and brokers
Support for compliance standards such as Authorized Economic Operator (AEO) and Customs-Trade Partnership Against Terrorism (C-TPAT) when applicable
IMMEX (Annex 24 & Annex 31, Reman Extension) Management
OEA Administration
Fixed asset Administration

Fulltime

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Logistics Administrator English & Spanish

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Logistics Administrator English & Spanish

Logistics Administrator

Transport Invoice Verification & Cost Allocation Specialist With English Or Spanish Or Italian

Customer Service Representative

Office Manager

Executive Assistant – Investment Management

Executive Assistant, Office Manager

Manager of Commercial Partnerships, Robotics

Coordinador De Comercio Internacional e IMMEX

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