Loa Administrator Job at Robert Half (Paramus)

Loa administrator

We are looking for a detail-oriented LOA Administrator to support leave administ...

Location

United States , Paramus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting leave of absence administration, HR operations, or benefits-related processes in a structured business environment
Working knowledge of compliance standards, company policy interpretation, and applicable employment or leave regulations
Ability to handle sensitive information with discretion while maintaining a high level of accuracy in documentation and recordkeeping
Familiarity with HRIS tools such as Workday and timekeeping systems, with the ability to review data and preserve data integrity
Experience partnering with vendors and internal teams on disability claims, medical coverage matters, payroll coordination, or case resolution
Strong auditing, review, and discrepancy-resolution skills, including the ability to identify gaps and support corrective action
Effective planning, organization, and communication skills, with the ability to manage multiple tasks in a Contract role

Job Responsibility

Administer leave of absence cases from intake through resolution, ensuring timely handling of records, status updates, and required follow-up actions
Review employee documentation for completeness and accuracy while maintaining confidentiality and alignment with company policy and regulatory standards
Coordinate with vendors, payroll, HR, and benefits teams to support disability claims, medical coverage matters, and related leave processes
Monitor transactions in HRIS platforms such as Workday and About Time to help maintain accurate employee data and process integrity
Investigate discrepancies in leave, payroll, or benefits information and resolve issues through careful analysis and cross-functional communication
Support audits by preparing records, validating documentation, and confirming adherence to governance requirements and standard operating procedures
Assist with implementation and onboarding activities tied to leave administration programs, including process planning and operational documentation
Provide clear communication and guidance to employees and stakeholders, including support for language interpretation needs when appropriate

What we offer

medical
vision
dental
life insurance
disability insurance
company 401(k) plan

Fulltime

Loa Administrator

We are looking for an LOA Administrator to support leave management activities f...

Location

United States , Paramus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing leave of absence, disability claims, or related employee support programs
Working knowledge of compliance requirements, policy interpretation, and applicable employment regulations
Proficiency with HRIS systems such as Workday and confidence handling documentation and record audits
Ability to identify inconsistencies, research discrepancies, and resolve issues with strong attention to detail
Strong organizational skills with the ability to balance planning, case review, and deadline-driven tasks
Comfortable collaborating with vendors, payroll teams, and internal stakeholders while handling confidential information appropriately
Effective written and verbal communication skills, including the ability to explain processes clearly and support diverse employee populations

Job Responsibility

Administer leave of absence cases from intake through resolution while ensuring complete, timely, and accurate records
Review supporting documentation, evaluate requests against company policies and legal guidelines, and escalate complex situations when needed
Coordinate with payroll, HR, and external partners to address discrepancies, confirm coverage details, and support smooth case processing
Maintain data accuracy within HRIS platforms, including Workday, and perform regular audits to uphold reporting integrity
Communicate with employees regarding leave status, required paperwork, deadlines, and available program information in a clear and thorough manner
Support compliance efforts by following standard operating procedures, protecting confidentiality, and documenting all actions thoroughly
Assist with onboarding-related leave education and contribute to process improvements tied to implementation and program administration

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Loa Specialist

Location

United States , Irvine

Salary:

24.00 - 25.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent (e.g., GED)
Minimum of one (1) year of human resources experience in a fast-paced environment
Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Highly proficient in all Microsoft Office applications, specifically Excel, and able to effectively utilize all available office management technology
Ability to maintain correspondence, discussions, and materials in strictest confidence
Outstanding oral and written communication skills, professional, articulate, and able to use good independent judgment and discretion
Ability to successfully interact at all levels of the organization, including with clients, while functioning as a team player
Proactive problem solving skills with excellent attention to detail and accuracy
Basic knowledge of commonly used human resources concepts, labor laws, and practices
Willingness and ability to work overtime as needed

Job Responsibility

Provide leave of absence (LOA) claim management oversight, with the support of our third-party administrator
Track and analyze leave of absence (LOA) data using our internal HRIS system and Excel
Respond to requests from state agencies and insurance companies regarding company plans, state paid disability and leave programs
Provide excellent customer service by providing timely responses via phone, email and mail including offering guidance to all potential Leave of Absence inquiries
Support the day-to-day outsourced Leave of Absence administration while developing and maintaining relationships with other departments including but not limited to Human Resources, workers' compensation, and corporate counsel
Properly engage with managers and Human Resources in the interactive process and document reasonable accommodations
Attend on-going continuing education on Leave of Absence topics and ensure 100% federal and state compliance in all areas in which we operate

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Branch Support Specialist

Allied Universal® is hiring a Branch Support Specialist. The Branch Support Spec...

Location

United States , Riverside

Salary:

21.86 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Maintain employee personnel, medical, and benefit files
maintains branch I-9 files in accordance with company policies and legal policies
Assist Corporate Human Resources with the annual open enrollment process
provide first-line answers to benefit related questions or works with corporate benefits to identify answers for employees
Oversee administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program
Assist with the workers' compensation claims management by issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor's notes and return to work programs
Receive initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information and oversee flow of related paperwork
Maintain post-hire WinTeam data entry
coordinate with Payroll to ensure changes are completed properly
respond to questions as needed

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k) plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Employee Journeys Specialist

We are seeking a detail-oriented, collaborative, and creative Employee Journeys ...

Location

United States

Salary:

Not provided

General Motors

Expiration Date

Until further notice

Requirements

Bachelor's degree in HR, Business Administration, or related field (or equivalent experience)
3+ years of experience in HR operations, Total Rewards, benefits, mobility/immigration, or employee lifecycle process optimization
experience with leaves, life events, or relocation/immigration strongly preferred
Demonstrated experience partnering with policy owners/COEs to operationalize complex policies into clear processes, communications, and tools (influence without direct ownership)
Strong expertise in process mapping, documentation, and change management, including cross-functional stakeholder alignment
Familiarity with HR systems (e.g., Workday, ServiceNow) and compliance considerations related to leaves, benefits, and/or mobility/immigration
Experience working in or with global HR organizations, including tailoring processes to regional legal requirements and cultural/contextual differences
Exceptional communication and stakeholder engagement skills, with the ability to explain complex policy/process topics in simple, persona-appropriate language
Experience building or operating within a COE and/or HR service delivery model preferred
Proven ability to influence and drive change across multiple stakeholders and functions, balancing policy integrity, operational feasibility, and employee experience

Job Responsibility

Partner with Total Rewards COE and Global Mobility/Immigration to translate leave, life event, relocation, and immigration policies into clear, usable journeys, workflows, and decision points across systems (e.g., Employee Journeys platform, Workday, ServiceNow)
Co-design processes rather than own them end-to-end: clarify roles, handoffs, and SLAs between policy owners (Total Rewards/Global Mobility), HRBPs, People Services, People Operations, Payroll, Legal, and local site teams
Map and document current-state journeys for key scenarios (e.g., LOA, parental leave, disability, marriage, birth/adoption, dependent changes, relocation, visa changes), identifying pain points, failure modes, and policy/process misalignment
Define and maintain future-state standard work for leaves/life events and mobility journeys, including triggers, tasks, communications, and escalations, ensuring they reflect policy, legal, and compliance requirements while minimizing friction
Design persona-based experiences that reflect the needs of employees, people leaders, HRBPs, COE partners, PSC/People Services, and other stakeholders
ensure language, sequencing, and channels are tailored to each persona
Build global alignment with local nuance by partnering with non-US SMEs and regional HR/Legal leads (e.g., GMSA, Mexico, Europe, GMIO) to localize journeys, content, and handoffs while preserving a common global framework
Collaborate with Knowledge Management and Governance teams to ensure content, job aids, and knowledge articles (e.g., AskGM, ServiceNow knowledge, leader toolkits) are accurate, findable, and aligned to the journeys
Contribute to and/or chair governance forums related to leaves, life events, and mobility, supporting change approval for process/technology updates that impact the employee and leader experience
Partner with FE Strategy & Portfolio and Communications to plan and execute change management and communications for journey-related changes (process, systems, policies), ensuring HR, leaders, and operations are prepared to execute

Fulltime

Ada Accommodations Supervisor

We are seeking an experienced and passionate ADA Accommodations Supervisor to le...

Location

United States , Charlotte

Salary:

65000.00 - 72000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

1+ year of people management or supervisory experience
Strong background in ADA accommodations and the interactive process
Experience handling high-volume, complex accommodations or disability casework
Hands-on experience with: ADA accommodations and accommodation case management
Pregnancy-related accommodations and PWFA
Leave of Absence (LOA) and disability programs
Third-party administrators (TPAs) for disability and accommodations
Strong analytical and critical-thinking skills
Confidence discussing medical documentation, legal guidelines, and accommodation decisions
Excellent written and verbal communication skills

Job Responsibility

Lead and supervise a team of 8 direct reports, including Accommodation Coordinators and Accommodation Specialists
Oversee high-volume accommodations casework, with each team member managing a large caseload of active requests
Provide guidance and oversight on the ADA interactive process, ensuring consistency, compliance, and sound decision-making
Review and evaluate complex accommodation requests to determine feasibility, appropriateness, and compliance with ADA and related regulations
Partner closely with healthcare providers, internal leaders, and supervisors regarding medical documentation and accommodation needs
Manage and monitor open accommodation cases using case management systems, including tracking trends and workflow improvements
Support escalation management, ambiguity, and highly sensitive or complex accommodation situations
Ensure best practices related to pregnancy-related accommodations, PWFA, leave, and disability integration
Drive continuous improvement within a fast-paced, high-volume environment
Collaborate with HR and other internal stakeholders to align accommodation outcomes with legal guidelines and business needs

Fulltime

Human Resources Associate

AlphaSights is looking for a Human Resources Associate to join our growing Human...

Location

United States , New York

Salary:

85000.00 USD / Year

AlphaSights

Expiration Date

Until further notice

Requirements

1-3 years of experience in an HR generalist, HR Operations or Benefits Administration role
Bachelor’s degree, with strong academic credentials (minimum 3.3 cumulative GPA) and noteworthy extracurricular leadership
Direct experience supporting open enrollment processes, including employee communications, system setup, and enrollment reconciliation
Familiarity with self-funded health insurance plan administration, including working with TPAs, brokers, and stop-loss carriers
Working knowledge of benefits compliance requirements (ACA, ERISA, COBRA, HIPAA, Section 125)
Strong attention to detail and highly organized
Ability to multitask and prioritize in a fast-paced environment
High degree of professionalism and integrity
Empathy and an approachable demeanor
Permanent work authorization in the United States

Job Responsibility

Act as the primary point of contact for day-to-day HR questions from employees
Administer and manage employee benefits programs including self-funded health insurance, HSA, commuter benefits, 401(k), LOA, ADA claims, and COBRA: serving as the go-to resource for employee benefits questions and issue resolution
Support the lead who plans Open Enrollment and take an active role in communicating and executing our annual open enrollment, including system configuration, employee education sessions, and enrollment audits
Support the management of the company’s self-funded health insurance plan, including claims monitoring, stop-loss reporting, plan performance analysis, and coordination with TPAs and brokers
Prepare and maintain benefits-related reporting, including monthly utilization reports, funding analyses, and renewal data to support strategic decision-making
Contribute to the calculation and process of monthly benefit related inputs for payroll and reconciles vendor bills with payroll deductions
Assist with compliance requirements such as ACA reporting, EEO-1 filing, HSA audit and 401(k) audit
Work with the Talent Acquisition and Professional Development teams in the onboarding of new employees and offboarding of departing employees
Manage documentation processes around employee promotions, raises, and internal transfers
Help drive operational improvements to HR processes

What we offer

Expected total compensation of $85,000
17 vacation days, in addition to 10 public holidays, and business closure during winter holiday week
Competitive medical, dental, and vision insurance
401(k) match – 4% of your total compensation matched dollar-for-dollar
Prime midtown office with state-of-the-art amenities
some WFH flexibility

Fulltime

Branch Support Specialist

Allied Universal® is hiring a Branch Support Specialist. The Branch Support Spec...

Location

United States , Houston

Salary:

Not provided

Allied Universal®

Expiration Date

Until further notice

Requirements

High School diploma or equivalent
Prior work experience in a professional administrative environment
Able to focus and multi-task in a busy environment
Ability to successfully handle stressful situations in a calm and professional manner
Effective management skills
able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Job Responsibility

Maintain employee personnel, medical, and benefit files
maintains branch I-9 files in accordance with company policies and legal policies
Assist Corporate Human Resources with the annual open enrollment process
provide first-line answers to benefit related questions or works with corporate benefits to identify answers for employees
Oversee administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program
Assist with the workers' compensation claims management by issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor's notes and return to work programs
Receive initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information and oversee flow of related paperwork
Maintain post-hire WinTeam data entry
coordinatee with Payroll to ensure changes are completed properly
respond to questions as needed

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

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Loa Administrator

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