Loa administrator Job at Robert Half (Paramus)

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Loa Administrator

We are looking for an LOA Administrator to support leave management activities f...

Location

United States , Paramus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing leave of absence, disability claims, or related employee support programs
Working knowledge of compliance requirements, policy interpretation, and applicable employment regulations
Proficiency with HRIS systems such as Workday and confidence handling documentation and record audits
Ability to identify inconsistencies, research discrepancies, and resolve issues with strong attention to detail
Strong organizational skills with the ability to balance planning, case review, and deadline-driven tasks
Comfortable collaborating with vendors, payroll teams, and internal stakeholders while handling confidential information appropriately
Effective written and verbal communication skills, including the ability to explain processes clearly and support diverse employee populations

Job Responsibility

Administer leave of absence cases from intake through resolution while ensuring complete, timely, and accurate records
Review supporting documentation, evaluate requests against company policies and legal guidelines, and escalate complex situations when needed
Coordinate with payroll, HR, and external partners to address discrepancies, confirm coverage details, and support smooth case processing
Maintain data accuracy within HRIS platforms, including Workday, and perform regular audits to uphold reporting integrity
Communicate with employees regarding leave status, required paperwork, deadlines, and available program information in a clear and thorough manner
Support compliance efforts by following standard operating procedures, protecting confidentiality, and documenting all actions thoroughly
Assist with onboarding-related leave education and contribute to process improvements tied to implementation and program administration

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Benefits & Payroll Specialist

The Benefits & Payroll Specialist is based in Los Angeles, reports to the Sr. Di...

Location

United States , Santa Monica

Salary:

80000.00 - 95000.00 USD / Year

Connexity

Expiration Date

Until further notice

Requirements

5+ years of experience in benefits administration and payroll, ideally in a mid-size or fast-paced environment
Deep knowledge of U.S. benefit programs, including 401(k), ERISA, ACA, COBRA, FMLA, and relevant employment laws
Strong experience working with benefits and payroll vendors (ADP Workforce Now strongly preferred)
High attention to detail, accuracy, and follow-through, especially in data handling and documentation
Excellent communication and customer service skills with the ability to support employees at all levels
Strong organizational skills with the ability to manage multiple recurring deadlines
Discretion and commitment to maintaining confidentiality of sensitive information

Job Responsibility

Oversee day-to-day management of the 401(k) retirement plan, including eligibility, enrollments, employee contribution updates, compliance testing, audits, conducting true-up, scheduling and setting up committee meetings twice annually, and partnering with plan advisors and recordkeepers
Maintain close partnership with our third-party benefits administrator to manage benefits for ~450 U.S. employees
Approve qualifying events, coordinate between the LOA administrator and management, complete employment verifications, and oversee manual benefits processes
Support annual open enrollment, vendor renewals, and communications
Review reconciled monthly benefit invoices received from third party administrator, to ensure accurate charges and timely payments
Maintain benefits data across HRIS, vendor systems, and payroll to ensure accuracy and alignment
Maintain payroll records by downloading and securely storing all payroll reports each cycle, as well as quarter-end, year-end, and W-2 documents once generated
Mail or distribute paper W-2s annually
Conduct benefit and payroll new-hire orientation, ensuring employees understand benefit options, timekeeping, vacation policies, and payroll cycles
Obtain timecard approvals from employees and managers

What we offer

Health Care Plans (Medical, Dental & Vision)
Retirement Plan (401k Matching)
Life Insurance (Basic, Voluntary & AD&D), LTD & STD
Paid Leave Benefits (Maternity, Paternity & Medical)
Learning & Development Program (educational tool)
Flexible work schedules
Free Food & Snacks
Wellness Resources
Equity

Fulltime

HR Shared Services Specialist

The Benefits/LOA specialist reports to the North Americas Associate Service Cent...

Location

United States , San Antonio

Salary:

30.00 - 34.00 USD / Hour

MillenniumSoft Inc

Expiration Date

Until further notice

Requirements

Previous experience in the operation and administration of Benefit Programs
Minimum of 3 years’ experience in Benefits Program (H&W and LOA) administration and preferred in a mid/large size Global organization
HR Generalist experience a plus
Knowledge of retirement program administration and compliance
Knowledge of IRS, ERISA, HIPAA, ACA, FMLA, ADAAA and DOL regulations
Excellent oral and written communication skills with the ability to independently compose routine written communications
Proficient in H&W and LOA end to end processing
Workday and SAP experience is desirable
Proficient in Microsoft Office including Excel, Word, Power Point, and Outlook
Strong attention to detail and the ability to use that information to represent the service center to the CoE using influence and persuasion to ensure process considerations are accounted for in new or modified programs and policies

Job Responsibility

Collaborates with internal/external resources to support the administration of the Company’s Health & Welfare and Leave of Absence programs as required
Works directly with outside vendors on daily transactions, special projects and issue resolution
Document and maintain key processes, procedures and guides for benefit plans administration
Supports and responds to internal requests in the collection of audit data for program compliance and control requirements
Assist with the maintenance of summary plan descriptions, presentations, participant guides, and employee benefit program communication for call scripts
Serves as the subject matter expert for the both the H&W and LOA programs, policies and processes in support of issue resolution
Manages the vendor partnership to include operational regular meetings, day to day inquiries from vendors in support of compliance with plan documents and regulations, SLA, and overall contract agreements
Responsible for the implementation of the Annual Enrollment benefits
Responsible for the coordination of benefits related activities including those with external benefits vendors - coordination of premium payments, vendor mapping, data issues and verification, solicit beneficiary forms, coordinate address searches, court orders and reporting/reconciliations
Supports the BD Healthy Lives program activities and the tuition reimbursement process

Fulltime

Employee Relations Specialist

Employee Relations Specialist is responsible for managing a caseload of sensitiv...

Location

United States , Chicago

Salary:

23.65 - 40.00 USD / Hour

Adtalem Global Education

Expiration Date

Until further notice

Requirements

Bachelor's Degree Required and Master's Degree preferred
PHR, SHRM-CP, SHRM-SCP preferred and employment law coursework or training preferred
4+ years years of experience in HR with exposure to a wide range of employee relations issues with one to two years of experience specifically managing ADA, FMLA and LOA administration required and experience with claims and disputes such as EEO, FMLA and ADA required
Excellent communications, training, interpersonal skills and influencing skills
Strong facilitation, mediation, problem solving and conflict resolution skills
Good business acumen and writing skills
Skill in analyzing human resource and management problems and devising effective solutions.

Job Responsibility

Promotes resolution of ADA and LOA matters through a collaborative approach while maintaining consistency in the application of the resolution
Serves as a liaison between management, colleagues, the Coaching Resource Center (CRC) and askHR teams for matters involving ADA and LOA
Manages a high-volume case load involving ADA/FMLA/LOA, driving inquiries to resolution in a timely fashion
escalates more serious inquiries with a sense of urgency
Provides consulting around routine performance management issues
Helps managers differentiate between performance and behavioral issues
Provides counsel on how to deal with time and attendance and leave management issues
write effective disciplinary actions, and
provide clearly written objectives and performance evaluations
Provides counsel on how to provide constructive feedback, write effective disciplinary actions, and provide clearly written objectives and performance evaluations

Fulltime

Human Resources Generalist

A growing organization in Virginia Beach is seeking an experienced Human Resourc...

Location

United States , Virginia Beach

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of HR Generalist experience
Experience with employee relations, performance management, and LOA administration
Strong HRIS experience (Workday preferred)
Comfortable working in Excel and interpreting HR data
Solid understanding of HR fundamentals and employment regulations

Job Responsibility

Support HR operations across the employee lifecycle
Manage employee relations and performance management processes
Administer leaves of absence and accommodations (FMLA, ADA, etc.)
Maintain HR policies, documentation, and employee records
Manage employee data in the HRIS (Workday preferred)
Partner with leaders on onboarding, engagement, and retention
Review HR data and reports to support decision-making

Fulltime

Human Resources Generalist (Compliance-Focused)

Beacon Hill’s client is seeking an experienced Human Resources Generalist to joi...

Location

United States , Greeley

Salary:

75000.00 - 80000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of human resources experience required
Strong background in HR compliance
Hands-on experience with: Employee handbook maintenance
Workers' compensation and unemployment claims
Leave administration (FMLA, ADA, LOA, family leave)

Job Responsibility

Review, update, and maintain employee handbooks to ensure ongoing compliance
Manage workers’ compensation and unemployment claims
Support and administer employee leaves, including: FMLA
ADA accommodations
Leaves of absence (LOA)
Family leave programs
Serve as a compliance resource for the HR team, addressing gaps related to: Employment law and regulatory compliance
ADA and FMLA requirements
Leave administration best practices
Partner closely with HR team members to support consistent and compliant HR operations

Fulltime

Ada Accommodations Supervisor

We are seeking an experienced and passionate ADA Accommodations Supervisor to le...

Location

United States , Charlotte

Salary:

65000.00 - 72000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

1+ year of people management or supervisory experience
Strong background in ADA accommodations and the interactive process
Experience handling high-volume, complex accommodations or disability casework
Hands-on experience with: ADA accommodations and accommodation case management
Pregnancy-related accommodations and PWFA
Leave of Absence (LOA) and disability programs
Third-party administrators (TPAs) for disability and accommodations
Strong analytical and critical-thinking skills
Confidence discussing medical documentation, legal guidelines, and accommodation decisions
Excellent written and verbal communication skills

Job Responsibility

Lead and supervise a team of 8 direct reports, including Accommodation Coordinators and Accommodation Specialists
Oversee high-volume accommodations casework, with each team member managing a large caseload of active requests
Provide guidance and oversight on the ADA interactive process, ensuring consistency, compliance, and sound decision-making
Review and evaluate complex accommodation requests to determine feasibility, appropriateness, and compliance with ADA and related regulations
Partner closely with healthcare providers, internal leaders, and supervisors regarding medical documentation and accommodation needs
Manage and monitor open accommodation cases using case management systems, including tracking trends and workflow improvements
Support escalation management, ambiguity, and highly sensitive or complex accommodation situations
Ensure best practices related to pregnancy-related accommodations, PWFA, leave, and disability integration
Drive continuous improvement within a fast-paced, high-volume environment
Collaborate with HR and other internal stakeholders to align accommodation outcomes with legal guidelines and business needs

Fulltime

Benefits Specialist

As a Benefits Specialist, you’ll play an important role in supporting and improv...

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of hands-on benefits and LOA experience
strong foundation in HR and benefits administration

Job Responsibility

Support complex benefits and leave needs
lead open enrollment activities
own data accuracy and reporting
manage leave of absence coordination
ensure invoice and payroll alignment
communicate and educate

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Loa administrator

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Loa administrator

Loa Administrator

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