LLP Business Services Job at DAC Beachcroft (Dubai)

Job Description

This is a key, influential role responsible for the smooth running of the office, acting as the primary in-country representative for operational, regulatory and client-facing matters. While the role includes some administrative and coordination tasks, its emphasis is on overseeing office operations, engaging directly with key clients and visitors, and supporting senior stakeholders in the jurisdiction.

Job Responsibility

Regulatory & Compliance
Acting as the primary on-the-ground liaison with local regulatory authorities, including completing required filings, updates when staff join or leave, annual reporting and any audit-related submissions
Serving as the central "point person" for coordinating administrative, regulatory and operational matters between the local office and internal teams
Liaising with landlord to ensure lease compliance
Supporting wider facilities-related obligations connected to the lease (e.g. inspections, documentation and compliance queries)
On-site health and safety compliance, including maintaining required checks and coordinating with central teams when needed
Delivering local new joiner office inductions, covering office processes, facilities, and H&S requirements
Office Management & Facilities
General day to day office and supplier management
Facilities management
Liaising with teams in Bristol and Dubai as needed to ensure alignment of processes and support
Clients & Markets / Business Development
Client & guest liaison at our offices
Working with the central Clients and Markets function in supporting Business Development activities and Events
Coordinate with local suppliers, including printers and merchandising vendors, to support office needs and client facing activity
Help maintain and update client and contact lists used for office events, communications, and business development initiatives
Support the planning and delivery of local events, client meetings, and small sessions
Support fee earners with travel arrangements for overseas client activity
Coordinating locally with relevant teams on marketing and business development materials, providing office-specific input where required
Executive & Legal Support
Diary management for lawyers
Secretarial duties for lawyers
Providing case-related administrative support where required, aligned with the approach used in other international offices
Finance Administration
Processing of financial transactions i.e. re-purchase invoices, raising of sales invoices, disbursements etc
Banking - receiving, collating, documenting incoming cheques and physically taking them to the bank to pay in
Scanning and emailing cheque information to the Sales Ledger and Client Cash teams to record on the system
Emailing documentation for any electronically received payments where physical paperwork arrives in Dubai, so that the SL or CC teams can record these
Emailing paper invoices received into the Dubai office (as PDFs) to AP/Chrome River where suppliers have not sent them directly
Holding cheque books and preparing manual cheques if manual cheque provision is required, and submitting the information to Bristol Finance to be recorded
Recording soft costs where/if appropriate (e.g. postage, copying etc)
Being aware of the GL coding structure and ensuring correct codes are quoted at the time of booking travel (and any other non-chargeable bookings) so that the correct coding is applied when invoices are submitted

Requirements

Flexible, can-do approach to work
Organised and able to prioritise and manage a constantly changing workload
Excellent attention to detail
Able to make decisions within own areas of responsibility
Ability to work to own initiative without close supervision
A co-operative team player who is able to work to tight deadlines
Strong communication skills with a positive and enthusiastic approach to their work

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LLP Business Services

Job Description

Job Responsibility

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