Litigation Secretary Job at Robert Half (San Diego)

Litigation Secretary

We are looking for an experienced Litigation Secretary to join a respected law f...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 7 years of experience supporting civil litigation matters in a legal secretary or closely related capacity
Demonstrated ability to manage docketing and calendaring responsibilities in a litigation setting
experience with Practice Master is preferred
Working knowledge of court filing procedures for both state and federal matters, including California civil practice
Strong drafting and formatting skills for pleadings, motions, and other litigation documents
Proven ability to stay organized and productive while handling a high-volume workload with competing deadlines
Experience with document management platforms such as DocuWare is an advantage
Background in trial preparation and general litigation support is highly valued

Job Responsibility

Oversee litigation calendars and track critical deadlines to help attorneys stay on schedule across numerous active matters
Prepare, revise, and finalize legal documents such as pleadings, motions, and related case materials with a high degree of accuracy
Submit court filings in compliance with applicable state and federal procedures, with an emphasis on California court requirements
Assemble litigation support documents, including tables of contents and tables of authorities, for court-ready submissions
Coordinate depositions, communicate with court personnel, and assist with scheduling activities tied to ongoing case work
Support attorneys managing a substantial caseload by organizing priorities, monitoring due dates, and maintaining orderly workflows
Maintain electronic records and document management systems while keeping client files current, accessible, and well organized

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Litigation Secretary

A reputable San Francisco–based law firm is seeking an experienced Litigation Se...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience as a litigation legal secretary or legal assistant
Experience with civil litigation
personal injury exposure strongly preferred
Strong knowledge of California court rules, calendaring, and e-filing procedures
Exceptional attention to detail, organization, and time management skills
Proficiency with Microsoft Office and legal document management systems
Ability to work on-site in the San Francisco office five days per week

Job Responsibility

Prepare, revise, and format pleadings, motions, correspondence, and legal documents
E-file documents in California state and federal courts
Maintain attorney calendars, track deadlines, and manage court appearances
Open, maintain, and organize physical and electronic case files
Assist with discovery preparation and document management
Coordinate depositions, mediations, hearings, and meetings
Handle client communications, phone calls, and general administrative support
Support attorneys with trial preparation as needed

What we offer

Contract-to-hire role with long-term potential
Stable, collaborative law firm environment
Hands-on involvement in substantive litigation matters
Centrally located San Francisco office
Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Litigation Secretary

Our client, a well‑known and respected law firm, is seeking an experienced Litig...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3+ years of experience as a litigation secretary supporting multiple attorneys
Prior experience with insurance defense and employment defense matters strongly preferred
Demonstrated proficiency with state and federal e‑filing systems
Strong knowledge of litigation procedures, court rules, and legal terminology
Advanced document formatting skills in Microsoft Word and other legal software
Excellent calendaring skills with proven ability to manage multiple deadlines accurately
High level of attention to detail, organization, and follow‑through
Ability to work independently in a fully remote setting and manage workload proactively
Strong written and verbal communication skills
Dependable, professional, and comfortable working in a fast‑paced litigation environment

Job Responsibility

Provide comprehensive litigation and administrative support to multiple attorneys simultaneously
Draft, revise, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents
Handle state and federal court e‑filing, including monitoring filing deadlines, confirming acceptance, and resolving filing issues
Maintain and manage complex attorney calendars, litigation deadlines, hearings, depositions, and trial schedules
Track deadlines and ensure compliance with court rules, local rules, and internal procedures
Assist with discovery processes, including preparing shells, organizing exhibits, and managing incoming and outgoing discovery
Coordinate service of process, subpoenas, and filings with courts, vendors, and opposing counsel
Manage and organize electronic case files, documents, and correspondence in a remote environment
Communicate professionally with clients, courts, opposing counsel, and internal teams
Provide general administrative support including time entry, expense submissions, and attorney support as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
top jobs
competitive compensation

Fulltime

Litigation Secretary

A highly experienced litigation attorney with a selective, advisory-focused prac...

Location

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of litigation secretary experience supporting civil litigation matters
Strong proficiency in Microsoft Word, including advanced document formatting, styles, TOC/TOA, and PDF preparation
Experience with California state court filing procedures
familiarity with Los Angeles County Superior Court strongly preferred
Federal court filing experience is a plus
Strong proofreading skills and attention to detail
Ability to work independently with minimal oversight in a remote environment

Job Responsibility

Format, proofread, and finalize pleadings, motions, briefs, and related litigation documents
Prepare tables of contents and tables of authorities
Ensure documents comply with California court formatting and filing requirements
Prepare filing-ready documents for California state court matters, including Los Angeles County Superior Court
Support document organization, exhibit preparation, and general litigation document management
Assist with potential federal court filing preparation as matters progress

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Parttime

Litigation Secretary

A reputable San Francisco–based personal injury law firm is seeking an experienc...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience as a litigation legal secretary or legal assistant
Experience with civil litigation
personal injury exposure strongly preferred
Strong knowledge of California court rules, calendaring, and e-filing procedures
Exceptional attention to detail, organization, and time management skills
Proficiency with Microsoft Office and legal document management systems
Ability to work on-site in the San Francisco office five days per week

Job Responsibility

Prepare, revise, and format pleadings, motions, correspondence, and legal documents
E-file documents in California state and federal courts
Maintain attorney calendars, track deadlines, and manage court appearances
Open, maintain, and organize physical and electronic case files
Assist with discovery preparation and document management
Coordinate depositions, mediations, hearings, and meetings
Handle client communications, phone calls, and general administrative support
Support attorneys with trial preparation as needed

What we offer

Benefits available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Fulltime

Litigation Secretary

A boutique San Francisco law firm is seeking a Litigation Secretary to provide i...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of litigation secretary experience supporting multiple attorneys
Strong experience with state and federal e-filing, including motion practice and under-seal filings
Solid knowledge of court rules, procedures, and deadlines
Experience with calendaring systems such as CompuLaw, TriTek, or similar
Experience with iManage or similar document management systems
Advanced skills in Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat
Experience preparing TOAs, TOCs, and formatted legal documents
Strong proofreading, organization, and prioritization skills
Ability to work independently in a deadline-driven, high-volume environment
Must be able to work onsite 5 days/week in San Francisco

Job Responsibility

Prepare and file documents in state, federal, and appellate courts, including TOAs, TOCs, and exhibits
Manage attorney calendars, including depositions, mediations, hearings, and travel logistics
Track and maintain litigation deadlines using docketing and calendaring systems
Draft, proof, and finalize pleadings, discovery, motions, and correspondence
Support trial preparation, including subpoenas, deposition coordination, and trial binders
Handle heavy document management, including formatting, organization, and filing workflows
Communicate with clients, courts, opposing counsel, and vendors professionally
Perform administrative tasks including time entry, expense reports, and new matter intake
Support multiple attorneys across high-volume litigation dockets

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Litigation Secretary

We are seeking a highly detail-oriented and organized Litigation Secretary to jo...

Location

United States , Sacramento

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate's degree in Legal Studies, Paralegal Studies, or related field preferred
4+ years of experience as a legal secretary or administrative assistant in a law firm, ideally with exposure to personal injury or litigation practice areas
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software such as Clio, Time Matters, or similar case management systems
Strong organizational skills with the ability to multitask in a fast-paced environment handling high-volume caseloads
Excellent written and verbal communication skills, with a compassionate demeanor suitable for interacting with injury victims and their families
Ability to maintain strict confidentiality and exercise discretion with sensitive client information
Reliable, proactive team player with a commitment to accuracy and client satisfaction

Job Responsibility

Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys
Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims
Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports
Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation
Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation
Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses
Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Litigation Secretary

A highly respected East Bay law firm is seeking an experienced Litigation Secret...

Location

United States , Concord

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of litigation secretary experience
Strong knowledge of California court rules and e-filing procedures
Proficiency in Microsoft Office (Word formatting expertise required)
Experience with Clio
Experience with TOCs/TOAs and complex legal document formatting
Excellent organizational skills and attention to detail
Ability to prioritize and manage multiple deadlines

Job Responsibility

E-filing in California state and federal courts
Managing and maintaining litigation calendars (court deadlines, hearings, depositions)
Drafting, formatting, and proofreading pleadings and correspondence
Preparing and updating Tables of Contents and Tables of Authorities (TOCs/TOAs)
Coordinating service of process and filings
Organizing and maintaining case files (electronic and physical)
Communicating with court personnel, clients, and opposing counsel as needed

What we offer

Free parking provided
Supportive, team-oriented office environment
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Eligible to enroll in our company 401(k) plan

Select Country

Litigation Secretary

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Litigation Secretary

Litigation Secretary

Litigation Secretary

Litigation Secretary

Litigation Secretary

Litigation Secretary

Litigation Secretary

Litigation Secretary

Litigation Secretary

Our AI answers in your language