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Litigation Secretary

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Mill Valley

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Category:
Legal

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Contract Type:
Employment contract

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Salary:

75000.00 - 100000.00 USD / Year
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Job Description:

The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery.

Job Responsibility:

  • Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents
  • File pleadings with both state and Federal trial courts
  • Work with paralegal to prepare and serve discovery
  • Process and handle incoming subpoenas and obtain medical records
  • Communicate with clients in person, over the phone, and via email
  • Create and maintain digital case files for each client
  • Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar
  • Screen, process, direct, and prioritize incoming calls, emails, and mail

Requirements:

  • 5+ year litigation legal assistant experience
  • Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred
  • Bilingual fluency in Spanish and English is a plus factor
  • Good written (including editing and proofreading) and verbal communication skills
  • Excellent attention to detail and organizational skills, incl. ability to handle multiple projects
  • Strong time management skills to handle multiple tasks with competing deadlines efficiently
  • Solid office software, word processing, database maintenance, and internet research skills

Nice to have:

  • Bilingual fluency in Spanish and English
  • Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets
What we offer:
  • HMO medical insurance plan
  • commuter checks
  • disability insurance
  • 401k Plan after at least one years of service
  • paid vacation
  • paid sick leave
  • bonus compensation

Additional Information:

Job Posted:
January 07, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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