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Litigation Secretary

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Oakland

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are partnering with a respected municipal entity in Oakland to find an experienced Litigation Secretary to support a busy civil litigation team. This is a long-term contract opportunity with strong potential to convert to a permanent role for the right fit. The position offers a hybrid schedule: 2 days onsite in Oakland, 3 days remote.

Job Responsibility:

  • Provide high-level administrative and litigation support to multiple attorneys
  • Prepare, format, and proofread legal documents, including pleadings, motions, and correspondence
  • Create and update Tables of Contents and Tables of Authorities (TOCs/TOAs)
  • Manage complex court calendaring and deadlines in accordance with state and federal rules
  • Handle state and federal e-filing
  • Maintain and organize case files in case management and document management systems
  • Assist with case preparation, filings, and general litigation support tasks as needed

Requirements:

  • 3+ years of experience as a Litigation Secretary in civil litigation
  • Law firm experience, municipal experience would be a major plus!
  • Strong knowledge of state and federal court procedures and e-filing
  • Excellent calendaring skills and understanding of litigation deadlines
  • Proficiency in formatting and drafting legal pleadings
  • Experience with case management systems (iManage is a big plus)
  • Ability to effectively support multiple attorneys
  • Highly organized, detail-oriented, and able to prioritize in a deadline-driven environment

Nice to have:

  • Municipal experience
  • Experience with iManage
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 15, 2026

Work Type:
Hybrid work
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