Litigation Legal Secretary Job at Robert Half (Los Angeles)

Litigation Legal Secretary

A well-established defense litigation law firm is seeking an experienced Litigat...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Manage litigation calendaring and docketing, including calculation of deadlines in accordance with California state and federal court rules
Prepare, format, proofread, and finalize pleadings, motions, correspondence, discovery, and other litigation documents
Coordinate and process state and federal court filings, including e-filing and service of documents
Maintain attorney calendars and monitor deadlines, hearings, depositions, and case-related events
Assist with document management, case file organization, and litigation support activities
Communicate professionally with attorneys, court personnel, vendors, and opposing counsel as needed
Provide administrative and litigation support in a high-volume defense litigation environment
Prior experience as a Litigation Legal Secretary, Legal Practice Assistant, or Litigation Administrative Assistant in a law firm environment
Strong experience with California state and federal court filings
Advanced litigation calendaring experience and the ability to independently calculate deadlines

Job Responsibility

Manage litigation calendaring and docketing, including calculation of deadlines in accordance with California state and federal court rules
Prepare, format, proofread, and finalize pleadings, motions, correspondence, discovery, and other litigation documents
Coordinate and process state and federal court filings, including e-filing and service of documents
Maintain attorney calendars and monitor deadlines, hearings, depositions, and case-related events
Assist with document management, case file organization, and litigation support activities
Communicate professionally with attorneys, court personnel, vendors, and opposing counsel as needed
Provide administrative and litigation support in a high-volume defense litigation environment

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Litigation Legal Secretary

We are looking for a Litigation Legal Secretary to join a respected civil litiga...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in a Legal Secretary or comparable legal support role
Demonstrated knowledge of electronic filing processes for both state and federal courts
Strong ability to format legal documents and prepare tables of contents and tables of authorities
Experience using case management or document management systems in a legal environment
familiarity with similar platforms is preferred
Excellent organizational skills and a high level of accuracy when handling detailed legal materials
Ability to manage competing priorities and meet multiple deadlines in a fast-paced litigation setting
Strong written and verbal communication skills, along with the ability to work independently and collaboratively
Experience with calendar coordination, court filings, and related litigation support tasks is preferred

Job Responsibility

Draft, revise, and finalize litigation documents, correspondence, and court-ready materials with careful attention to grammar, formatting, and accuracy
Assemble tables of contents and tables of authorities to support complete and properly structured court filings
Submit documents through state and federal electronic filing systems within required deadlines and according to jurisdiction-specific procedures
Review filing packages to confirm compliance with court rules, formatting standards, and submission requirements before they are sent
Provide backup support for tracking litigation deadlines, hearing dates, and other key calendar items when needed
Organize and maintain electronic and paper case records so attorneys can quickly access current and historical matter information
Assist attorneys with day-to-day administrative tasks that support active litigation matters and overall workflow
Coordinate priorities across multiple assignments while responding efficiently to changing deadlines and urgent requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Litigation Legal Secretary

We are looking for an experienced Litigation Legal Secretary to support a busy l...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in a litigation secretary role with exposure to a variety of litigation matters
Hands-on knowledge of electronic filing procedures for both state and federal courts
Solid understanding of litigation calendaring and docket management across multiple case types
Experience assisting with trial preparation, including pre-trial support and courtroom-ready materials
Strong capabilities in legal document formatting, proofreading, and preparation of tables of contents and tables of authorities
Proficiency with Microsoft Office applications
experience with legal document management platforms such as iManage, ProLaw, or Adobe Acrobat is preferred
Excellent written communication, organization, and multitasking skills, along with close attention to detail
Ability to work independently while also contributing effectively within a collaborative legal team environment

Job Responsibility

Coordinate electronic filing submissions in both state and federal courts, ensuring accuracy and compliance with court rules and deadlines
Oversee litigation calendars and docket activity, tracking critical dates and helping attorneys stay ahead of filing and hearing requirements
Support trial readiness by assembling exhibits, preparing binders, organizing case materials, and assisting with witness logistics
Prepare, review, and refine legal correspondence, pleadings, and other case documents, including tables of contents and tables of authorities
Partner with attorneys and legal support staff across multiple matters, adjusting to the demands of different case types and litigation strategies
Process expense reports, reimbursement requests, and payment-related documentation using Chrome River with a high degree of accuracy
Provide day-to-day administrative support for active litigation files, including document organization, file maintenance, and related coordination tasks

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Litigation Legal Secretary

We are looking for an experienced Litigation Legal Secretary to join a busy law ...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a Litigation Secretary or comparable legal support position is required
Background supporting multiple attorneys within a law firm or similar legal environment
Strong organizational abilities with careful attention to detail and follow-through
Ability to manage shifting priorities effectively in a deadline-driven workplace
Strong written and verbal communication skills along with a reliable, team-focused approach
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
Familiarity with litigation processes, including discovery coordination and related case documentation

Job Responsibility

Support a group of four attorneys with daily litigation and administrative needs in a fast-paced legal setting
Draft, edit, format, and finalize pleadings, correspondence, and other legal materials with a high level of accuracy
Oversee calendars for assigned attorneys, tracking hearings, filing dates, meetings, and other important deadlines
Arrange court appearances, client meetings, and case-related appointments while keeping schedules aligned and up to date
Maintain organized physical and electronic case records so documents are easy to access and properly filed
Provide general office and administrative assistance that helps keep legal workflows efficient and responsive
Assist with routine litigation support tasks, including document handling related to discovery and e-Discovery matters when needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

Fulltime

Litigation Legal Secretary

National AMLaw100 firm has an immediate opening for an experienced Litigation Le...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as a Litigation Secretary supporting California-based litigation matters
Proficient in California state and federal court e-filing systems
Strong knowledge of litigation calendaring procedures
Experience in trial preparation
Skilled in TOC/TOA preparation and document formatting
Proficiency with Microsoft Office products
Excellent organizational, multitasking, and written communication skills
Ability to work independently and collaboratively in a team

Job Responsibility

Manage state and federal e-filing processes for diverse litigation cases
Maintain and organize litigation calendars
Assist attorneys with trial preparation
Draft, proofread, and edit legal documents
Collaborate with legal teams
Track, organize, and process expense reports
Handle administrative tasks associated with diverse litigation matters

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Litigation legal secretary

We are looking for a skilled Legal Secretary to join our team in San Diego, Cali...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience as a legal secretary/assistant in civil litigation in California
Fluency in CA civil codes & procedures as it pertains to court filing and calendaring
Expertise in employment law or insurance defense civil litigation
Ability to manage multiple priorities in a fast-paced legal environment
Ability to commute to downtown San Diego most days

Job Responsibility

Supporting three attorneys
Document management in iManage and Essential Forms
Court filing in state and federal courts
Calendaring
Word processing / formatting pleadings and preparing shells, including TOAs/TOCs
Prepping exhibits for depositions and trial
Preparing judicial council forms
Support business litigation and insurance defense

What we offer

Medical/dental/vision
401K
Flexible spending accounts
EAPs
Life insurance
PTO
Congenial atmosphere
Regular potlucks and holiday parties
Firm has systems, processes, and procedures in place
No yellers/screamers/bullies tolerated

Litigation Legal Secretary

A highly regarded, mid-sized boutique firm in Downtown Los Angeles is seeking an...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of litigation legal secretary experience, preferably within commercial litigation
Strong knowledge of California state and federal court procedures
Excellent organizational skills with the ability to manage multiple priorities
High attention to detail, professionalism, and a team-oriented mindset
Minimum of 5 years of experience as a Legal Secretary in a law firm environment
Proficiency in e-filing and court filing processes, particularly for complex litigation cases
Strong organizational skills, including calendar management and prioritization of tasks
Familiarity with dictation tools and transcription software
Excellent written and verbal communication skills with attention to detail in correspondence
Ability to work independently while contributing to a collaborative team setting

Job Responsibility

Prepare, revise, and finalize pleadings, motions, and correspondence
E-file in state and federal courts (including CM/ECF)
Manage attorney calendars, deadlines, and case logistics
Coordinate depositions, meetings, and trial preparation
Maintain and organize case files and litigation documents
Communicate professionally with clients, court personnel, and opposing counsel

What we offer

Comprehensive benefits: medical, dental, vision, 401(k), and PTO
High-end, collaborative team environment
Opportunity to support complex, sophisticated litigation matters
Stable, well-respected firm with strong leadership
Access to top jobs, competitive compensation and benefits, and free online training

Litigation Legal Secretary

Robert Half Legal is excited to partner with a well-established boutique defense...

Location

United States , Manhattan Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 3 years of experience as a legal secretary, preferably supporting litigation attorneys at a law firm
Proficiency with California state and federal court procedures, e-filing systems, and calendaring
Strong organizational and multitasking skills
ability to prioritize and manage deadlines
Excellent written and verbal communication skills
Advanced proficiency with Microsoft Office Suite and legal management software
Ability to work on-site in the South Bay during the contract period, with flexibility for hybrid work upon conversion

Job Responsibility

Provide comprehensive administrative and clerical support to attorneys specializing in malpractice defense litigation
Prepare and format legal documents, including pleadings, discovery, motions, and correspondence
Manage court filings, calendaring deadlines, and scheduling appointments
Coordinate with courts, clients, and outside counsel regarding case files and administrative requests
Assist with trial preparation, maintain legal files, and ensure timely filing and delivery of documents
Maintain confidentiality and a high degree of professionalism in all interactions

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

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