Litigation Legal Assistant, Robert Half

Robert Half

Location:
United States, Chicago

Category:
Legal

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

This well-established 10-attorney law firm in Chicago is among the oldest in the city. The firm specializes in litigation before federal and state courts, administrative agencies, and arbitrators and is currently seeking a highly organized and detail-oriented Litigation Legal Assistant to join their team. This position will suit an individual who thrives in a team-based environment and excels in managing multiple deadlines in a fast-paced legal setting. The role involves supporting attorneys with tasks related to litigation, arbitration, and overall case management to ensure the firm meets its clients' goals efficiently and effectively.

Job Responsibility:

Drafting, Editing, and Proofreading: Prepare, review, and revise legal documents such as pleadings, briefs, large exhibits, trial notebooks, and correspondence to ensure accuracy, clarity, and compliance with court and arbitration requirements
Transcription and Dictation: Perform extensive transcription work, including formatting lengthy legal briefs dictated by attorneys in preparation for arbitrations (about three arbitrations per month). Ensure timely document proofing, revisions, and updates to meet critical deadlines
Docketing, Scheduling, and Calendaring: Manage court dates, deposition scheduling, and meetings. Maintain detailed calendar tracking to prevent any scheduling conflicts and ensure attorneys are fully prepared for court appearances, depositions, and meetings
E-Filing Procedures: Handle electronic filings through various systems, including Federal Courts, State Courts, EEOC, and other administrative agencies, adhering strictly to submission deadlines and technical requirements
Arbitration Support: Assist attorneys with pre-arbitration preparation, from transcribing legal briefs to organizing exhibits and trial notebooks in anticipation of hearings. Collaborate in meeting specifications established by arbitrators
Team Collaboration: Work alongside attorneys and office staff to balance priorities, build consensus, and maintain the firm’s commitment to teamwork, while navigating varying personalities and work styles
Attention to Detail: Exhibit absolute precision in document drafting, proofreading, scheduling, and overall litigation support to ensure all work is error-free

Requirements:

Associate’s Degree in Paralegal Studies or Bachelor’s degree with Paralegal certification strongly preferred
3–5 years of prior experience as a litigation assistant or paralegal, particularly in employee benefits, employment law, labor law, or workers' compensation settings, is highly desirable
Advanced proficiency in transcription and dictation tools
Familiarity with E-filing systems and procedures across federal, state, and administrative courts
Exceptional organizational and time-management skills, with the ability to juggle competing deadlines
Strong attention to detail and excellent writing/editing skills
Proficiency in Microsoft Office Suite and other litigation-specific software systems
Ability to work effectively within a team environment and establish harmonious working relationships with various personalities

What we offer:

competitive salary
comprehensive benefits package
opportunity to work with a highly accomplished legal team in a stable and collaborative environment

Additional Information:

Job Posted:
April 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Litigation Legal Assistant