Litigation Legal Administrative Assistant

• Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests
• Ensures that legal documents are compliant with court rules and filed properly
• Efficiently create, organize, and maintain client files
• Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets
• Act as a liaison with courts and various litigation-related vendors such as process servers and couriers
• Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents
• Communicate with clients, witnesses, and other parties to gather information and answer questions
• Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings
• Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling
• Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines
• Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files
• Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail
• Organize and maintain case files, including physical and electronic files
• Performs additional duties as requested

• 2+ years of experience in litigation as a legal admin assistant, legal assistant or paralegal
• Experience working with Massachusetts Courts
• Experience preparing Rule 9A motion packages for filing in the Mass. Superior Courts
• Proficiency in MS Office Suite including Word, Excel, Outlook, and PowerPoint. Also Adobe Acrobat, Visio, Document Management Systems and comparison software
• Notary public certification preferred
• Exceptional organization, attention to detail and time management skills
• Comfortable balancing multiple projects
• Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy. Efficiently follow written and verbal instructions. Maintain effective relationships with a diverse group of attorneys, clients, staff and outside contacts with discretion and strict confidentiality
• Applicant must be a dependable team player who works collaboratively and cooperatively with others. Exhibits a positive, supportive attitude at all times. Ability to act independently and make decisions within the scope of the position’s responsibilities.

Notary public certification

• Medical, vision, dental, and life and disability insurance
• 401(k) plan