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Wilson Sonsini has an immediate opening for an Executive Assistant in the Litigation department to join our Seattle office. This role will support both partners and associates in the Litigation group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role.
Job Responsibility:
Interface with clients, firm resources, and vendors on attorneys’ behalf
Book travel arrangements for attorneys
Process expense reimbursements
Manage attorney calendars and scheduling as needed
Prepare engagement letters, open new matters, interface with New Business and Conflicts department
Perform e-filing in state and federal courts
Prepare basic correspondence such as client letters and memos
Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)
Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)
Accurately enter, edit, release, and revise attorney time entries
Interface with finance and assist with billing matters as needed
Set up and maintain document workspaces and serve as file keeper for case matters
Manage email distribution lists for teams and contact information for clients and vendors
Maintain list of court login/passwords and keep admissions up to date
Maintain attorney memberships of bar associations, CLE credits and dues, etc.
Serve discovery and other substantive mailings/submissions
Order Certificates of Good Standing for Pro Hac Vice
Assist with hearing and trial logistics
Handle printing, copying, and binder creation
Process vendor invoices
Prepare audit letters
Perform related duties as assigned or directed by supervisor from time to time
Maintain compliance with all firm policies and procedures
Requirements:
Bachelor’s degree preferred
E-filing experience in state and federal courts is required
5+ years of litigation experience within a law firm
Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks
Ability to treat sensitive/confidential information with appropriate discretion
Strong sense of urgency, accountability, flexibility, and resourcefulness
Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines
Must possess tact, discretion, good judgement, and act with integrity in all situations
Excellent interpersonal, written, and verbal communication skills
Excellent computer proficiency (MS Office – Word, Excel, and Outlook, Teams, SharePoint, Box and other content management platforms)
Excellent file management skills
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
Ability to work overtime as needed
What we offer:
Highly competitive salary and benefits package
Discretionary year-end merit bonus based on performance