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Litigation Administrative Assistant

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Robert Half

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Location:
United States , Chicago

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Category:
Legal

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We are partnering with a well‑established national law firm to hire an experienced Litigation Administrative Assistant to support Labor & Employment and Commercial Litigation attorneys in its Chicago office. This role provides high‑level support in a collaborative, professional environment and offers a hybrid schedule.

Job Responsibility:

  • Prioritize and manage workload independently to meet competing deadlines
  • Prepare, edit, file, and manage litigation documents including pleadings, motions, discovery, subpoenas, and correspondence
  • Confidently e-file in state and federal courts
  • Open new matters, run conflicts checks, and assist with engagement letters
  • Manage attorney calendars, court deadlines, depositions, mediations, and trial logistics
  • Coordinate travel arrangements and prepare itineraries
  • Maintain client files (digital and hard copy) throughout the full lifecycle
  • Communicate professionally with courts, clients, opposing counsel, and internal teams
  • Process incoming and outgoing mail and emails
  • Utilize document management and workflow systems to manage work volume efficiently
  • Enter and release attorney time as needed and maintain billing numbers
  • Prepare and submit expense reports
  • Answer and screen phone calls with discretion
  • Handle additional administrative tasks as requested

Requirements:

  • 10+ years of litigation experience
  • strong knowledge of court procedures
  • exceptional attention to detail
  • ability to manage multiple matters and deadlines independently
What we offer:
  • medical
  • dental
  • vision
  • 401(k) with match
  • flexible PTO and paid holidays
  • HSA/FSA
  • $100 monthly commuter benefit
  • fully covered onsite gym
  • wellness and mental health programs
  • parental/personal leave
  • professional development
  • employee discounts
  • free office snacks

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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