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Beacon Hill Logo Beacon Hill · IT - Administration

Life Science Contract Coordinator

United States, Waltham 30.00 - 35.00 USD / Hour · Job Posted April 24, 2026
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Job Description

The Contract Coordinator will be a key member of the U.S. Brand Marketing team, supporting marketing operations by managing and processing purchase orders (POs), vendor onboarding, and master service agreements (MSAs). This contractor will play a vital role in ensuring that marketing programs, campaigns, and vendor partnerships move forward smoothly by enabling efficient procurement and contract workflows.

Job Responsibility

  • Create, review, and process purchase orders for marketing programs, events, agencies, creative services, and promotional activities
  • Ensure PO accuracy, including pricing, scopes of work, timelines, and alignment with marketing budgets
  • Coordinate with brand managers and marketing leads to gather necessary documentation, approvals, and vendor information
  • Completes all filings necessary for Advisory Boards, Speaker Bureau, and Symposia including contracting, speaker tiering, letters of agreement, proof of performance, and payment reconciliations
  • Conducts yearly activities including essential Speaker initial contracting and year end close out activities for all HCP reporting
  • Coordinates with agency partners, TLLs, cross-functional teams, and marketing leads to gather necessary documentation, approvals, and vendor information
  • Support the intake, routing, review, and execution of MSAs, SOWs, amendments, and consulting agreements specifically tied to marketing activities
  • Maintain accurate contract records, version control, and documentation in the contract management system
  • Route agreements for approval and signature through DocuSign or internal workflow systems
  • Partner with Marketing, Legal, and Procurement to ensure contracts comply with company policies and marketing requirements
  • Track contract renewal or expiration timelines for marketing agencies and service providers
  • Facilitate onboarding for marketing vendors (agencies, print suppliers, digital partners, consultants, etc.)
  • Ensure collection of all required compliance documents, tax forms, and vendor information
  • Maintain up‑to‑date vendor, PO, and contract data used by the marketing team for planning and budget tracking

Requirements

  • 2+ years of experience in procurement, contracting, marketing operations, or administrative coordination
  • Experience processing POs or contracts in a corporate environment
  • Ability to manage high‐volume workflows and meet deadlines in a fast‐paced marketing environment
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