Legal Time & Billing Coordinator Job at Robert Half (Syracuse)

Legal Time & Billing Coordinator

Our client, a successful law firm, is looking for a detail-oriented Legal Time &...

Location

United States , Syracuse

Salary:

50000.00 - 65000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of billing experience within a law firm preferred, but willing to train if no experience
Knowledge of legal billing systems (i.e., Legal Solutions, TyMetrix, Legal-X, CounselLink, Serengeti/Legal Tracker)
Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook
Ability to work independently and as part of a team

Job Responsibility

Generate and edit client invoices
Execute electronic submission of client invoices via various e-billing systems
Identify, troubleshoot and resolve issues that arise during the invoice submission process
Track statuses of submitted invoices to ensure payment from client
Apply payments to accounts
Maintain internal database of clients and their billing compliance requirements
Document and update reference materials for all aspects of the billing process, as necessary
Ensure the client management system is up to date with name, address, billing group/formats, etc
Special projects and other duties, as assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Part Time Legal Assistant / Paralegal / Personal Assistant

We are seeking a highly organized and tech-savvy Legal Assistant / Paralegal to ...

Location

United States , Calabasas

Salary:

35.00 - 40.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Prior experience as a Legal Assistant, Paralegal, or similar legal support role
Required: Experience working within a personal injury law practice
Required: Demonstrated proficiency with e-filing systems
Must be comfortable stepping into an active caseload and requiring minimal ramp-up time
Ability to work independently with minimal supervision
Strong organizational and time-management skills
Excellent written and verbal communication abilities
High level of professionalism and discretion
Strong attention to detail and accuracy
Comfortable managing multiple priorities in a fast-paced environment

Job Responsibility

Prepare, format, proofread, and file legal documents
Manage electronic court filings (e-filing) across applicable court systems
Maintain and organize physical and electronic case files
Track deadlines, court dates, and important case milestones
Coordinate with clients, courts, opposing counsel, insurance carriers, medical providers, and vendors
Draft correspondence and other routine legal documents
Assist with document collection, records requests, and case administration
Request and manage medical records, bills, police reports, and other case-related documentation
Support personal injury matters through various stages of the case lifecycle
Manage calendars, appointments, and scheduling

What we offer

Medical
Dental
401(k)
Direct deposit
Commuter benefits

Parttime

Legal Billing Specialist

This Legal Billing Specialist will get the chance to join an expanding team that...

Location

United States , Montclair

Salary:

75000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in billing, preferably within a legal or services environment
Practical knowledge of legal billing procedures, billing collections, and electronic invoicing workflows
Hands-on experience with Elite 3E, Aderant, Rainmaker, and/or relevant systems
Strong proficiency in Excel and comfort working with billing data, reports, and financial records
Excellent written and verbal communication skills with the ability to interact professionally across departments and with clients
Highly organized and focused on accuracy, with the ability to manage several priorities independently and within a team setting
Ability to perform effectively in a fast-paced environment while maintaining accuracy and meeting deadlines

Job Responsibility

Manage the full billing cycle for assigned attorneys, including invoice preparation, billing adjustments, rate review, and resolution of client billing questions
Partner with attorneys, administrative staff, and firm leadership to ensure billing matters are handled accurately and efficiently
Coordinate with the accounting team to help meet monthly and year-end billing targets and support timely revenue processing
Process electronic billing submissions and address issues related to outside counsel guidelines and invoice delivery platforms
Update billing rates within the system, establish rate structures, and maintain accurate pricing information for client matters
Create and maintain client and matter records in Elite 3E and relevant e-billing platforms, ensuring data remains current and complete
Generate recurring and ad hoc billing reports to support operational tracking and management review
Assist with collection-related follow-up through electronic billing correspondence and outreach when needed
Work closely with accounting on cash application questions, duplicate payment review, and the handling of funds retained in trust
Document billing-related communications and activity in iManage for accurate recordkeeping and reference

What we offer

work schedule flexibility
career advancement
medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Legal Billing Clerk

We are looking for a detail-oriented Legal Billing Clerk to support billing and ...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing billing functions in a legal or services setting
Working knowledge of billing systems and computerized invoicing processes
Ability to prepare billing statements, review charges, and resolve routine billing discrepancies
Background in collections follow-up and accounts receivable support
Familiarity with accounts payable processing and payment reconciliation
Proficiency with tools such as Clio Manage, QuickBooks, LawPay, or comparable financial and billing platforms
Strong attention to detail, data accuracy, and organizational skills when handling financial and client records

Job Responsibility

Prepare client invoices and assist with end-to-end legal billing activities using firm billing tools, including Clio Manage
Record and reconcile incoming payments received outside the primary billing platform, including checks, wire transfers, LawPay transactions, PayPal payments, and ACH deposits
Handle accounts payable tasks by reviewing, entering, and processing vendor payments with accuracy and timeliness
Enter and review time records, generate invoices, and support follow-up efforts on outstanding billing matters
Assist with trust accounting activities by helping maintain accurate records and supporting compliance with established procedures
Track overdue balances and contribute to collection efforts through consistent payment follow-up and account monitoring
Manage electronic billing submissions and maintain expense records to support accurate client charges and reporting
Coordinate billing-related activity with QuickBooks and LawPay to help keep financial data aligned across systems
Organize and maintain client and matter documentation within NetDocuments/NetDocs to support accessible and orderly records management

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Legal Billing Rep

Are you detail-oriented, deadline-driven, and experienced in legal billing? Join...

Location

United States , Hanover

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal billing experience (law firm environment preferred)
Familiarity with billing software and/or e-billing platforms
Strong attention to detail and ability to manage multiple deadlines
Excellent communication skills when working with attorneys and clients
Proficiency in Excel and general accounting functions

Job Responsibility

Prepare, review, and process client invoices in accordance with attorney time entries and billing guidelines
Ensure compliance with client-specific billing requirements (including e-billing platforms)
Review prebills, make edits, and coordinate with attorneys to finalize invoices
Track billable hours, rates, expenses, and adjustments
Respond to billing inquiries and resolve discrepancies in a timely manner
Maintain accurate billing records and support month-end close processes

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Legal Billing Manager

We are looking for a detail-oriented Legal Billing Manager to oversee billing an...

Location

United States , Campbell

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in legal billing, with strong working knowledge of invoicing practices in a law office or similar services setting
Hands-on proficiency with Clio and QuickBooks for billing, payment tracking, and financial record maintenance
Solid understanding of accounts receivable and accounts payable processes
Ability to manage administrative office responsibilities while maintaining accuracy and attention to detail
Experience handling document scanning, filing, and organized records management
Comfortable supporting mail distribution, office supply ordering, and conference call coordination
Strong communication and organizational skills, with the ability to manage multiple priorities effectively

Job Responsibility

Manage attorney billing activities by preparing, reviewing, and submitting accurate client invoices using legal billing and accounting systems
Oversee incoming and outgoing payments, ensuring receivables are tracked properly and vendor obligations are processed on schedule
Maintain financial records in platforms such as Clio and QuickBooks, reconciling information and addressing discrepancies as needed
Support office operations by coordinating administrative tasks, handling document scanning, and keeping records organized and accessible
Administer mailroom-related duties, including sorting and distributing correspondence and monitoring time-sensitive deliveries
Monitor office supply levels, place orders as needed, and help maintain an efficient workplace environment
Arrange conference call logistics and provide general administrative coordination to support daily business needs
Collaborate with internal stakeholders to improve billing accuracy, streamline workflows, and support related process updates where applicable

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Billing Coordinator

We have partnered with a South Jersey law firm on their search for a Billing Coo...

Location

United States , Atlantic City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of billing experience in a law firm
Proficient in Microsoft Office Suite, Excel & Word
Experience with NetDocs, SurePoint a big plus
Strong attention to detail and proven multi-tasking abilities

Job Responsibility

Prepare, review, and process client invoices in accordance with firm policies and client guidelines
Collaborate with attorneys and staff to resolve billing discrepancies and ensure accurate time and expense entries
Monitor billing cycles to ensure timely submission of invoices
Assist with handling the month end process
Maintain billing records and documentation in compliance with firm standards
Respond to client inquiries related to billing and provide excellent customer service
Assist with reporting, reconciliations, and ad hoc billing projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Billing Coordinator

Our client, a well-established organization within the legal sector, is seeking ...

Location

United States , Houston

Salary:

65000.00 - 75000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

3+ years of billing experience within a mid-size to large law firm environment
Familiarity with legal billing systems such as Aderant or similar platforms
Proficiency in Microsoft Excel, Word, and Outlook
Strong understanding of billing cycles, adjustments, and invoice processing
Excellent attention to detail with the ability to manage multiple priorities
Strong written and verbal communication skills
Ability to analyze billing data and respond to client-related inquiries effectively

Job Responsibility

Review, edit, and finalize client invoices in accordance with established billing guidelines
Generate and distribute invoices while ensuring accuracy and timeliness
Maintain and update client records, including fee structures and billing details, within the accounting system
Handle client matter setup and assist with internal conflict checks
Prepare billing reports and assist with analysis of client billing activity
Respond to billing inquiries and resolve discrepancies in a timely manner
Collaborate with internal teams and provide support across the accounting function as needed
Assist with coverage for team members and contribute to overall process efficiency

Fulltime

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Legal Time & Billing Coordinator

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