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Legal Tech & Ops Associate

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Assessfirst

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Location:
United States , Palo Alto

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Category:
Legal

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a tech-savvy Legal Tech Associate – IP & Licensing Ops to join Mistral AI’s IP and licensing team. In this role, you will be responsible for managing inbound licensing opportunities, maintaining patent and license databases, and leveraging Mistral AI tools to optimize patent operations and licensing and data partnership processes. You will work closely with the legal, product, and engineering teams to ensure efficient tracking, reporting, and support high-impact data partnership and licensing opportunities.

Job Responsibility:

  • Maintain and update databases of licensing and data partnership opportunities, tracking status, terms, and key stakeholders
  • Enrich licensing databases with metadata, deduplicate assets, evaluate content, identify sources, and ensure accuracy using AI, SQL, Python, or/and BI tools
  • Verify legitimacy of new data and licensing partners through business checks
  • Ensure completion of required agreements and compliance forms
  • Monitor patent filings, deadlines, and portfolio metrics using dashboards and automated tools
  • Automate patent operations and improve data accuracy using Mistral AI’s tools and external platforms
  • Coordinate with legal, product, and engineering teams to align IP and licensing processes, including documentation, deadlines, and communication
  • Assist inventors with workflows for invention intake, recognition, and documentation in Notion, Slack, and HR systems

Requirements:

  • 3+ years in IP operations, licensing, or a related field, with a focus on data management, process improvement, and operational support
  • Strong skills in database management, data analysis, and dashboard creation (e.g., Slack, Notion, Workflows, Excel/G-sheets, SQL, or BI tools)
  • Ability to manage complex datasets, identify discrepancies, and ensure accuracy in reporting
  • Excellent written and verbal communication skills in English, with the ability to collaborate across teams
  • Experience with IP management software, docketing systems, or similar tools
  • Comfortable working in a fast-paced, evolving environment with a proactive and solution-oriented mindset

Nice to have:

  • Familiarity with patent prosecution workflows and IP portfolio management
  • Experience with AI-driven legal tech solutions
  • Background in data science, competitive intelligence, or business analytics
  • Familiarity with AI/ML concepts
  • Experience in a global or multicultural setting
What we offer:
  • Competitive cash salary and equity
  • Daily lunch vouchers
  • Monthly contribution to a Gympass subscription
  • Monthly contribution to a mobility pass
  • Full health insurance for you and your family
  • Generous parental leave policy
  • Visa sponsorship

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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