CrawlJobs Logo
Robert Half Logo Robert Half · Legal

Legal Support Specialist

United States, Palm Beach Gardens · Job Posted May 27, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Legal Support specialist for projects to join an on-site team in Palm Beach Gardens, Florida. This contract opportunity is well suited for someone who is organized, dependable, and comfortable handling high volumes of incoming documents in a legal environment. The person in this role will help keep case files current by managing mail, digitizing records, and supporting front-office administrative tasks with accuracy and care.

Job Responsibility

  • Receive, open, and organize incoming mail to ensure documents are routed promptly and accurately
  • Scan paper records and upload digital files into the case management system under the correct matters
  • Review document details carefully to maintain accurate filing and support efficient case tracking
  • Assist with general clerical work such as document handling, data entry, and administrative record maintenance
  • Provide front-desk and reception coverage as needed, including greeting visitors and directing inquiries appropriately
  • Answer and route calls through a multi-line phone system in a courteous and attentive manner
  • Maintain an orderly office environment and support daily operational needs for the legal team

Requirements

  • 3+ years of experience in mailroom, clerical, administrative support, or similar office-based work
  • Prior exposure to a legal office or familiarity with legal documents and terminology
  • Experience handling a multi-line phone system and supporting reception-related duties
  • Strong attention to detail with the ability to sort, scan, and file documents accurately
  • Comfort working fully on-site in Palm Beach Gardens, Florida
  • Proficiency with basic computer systems and document scanning/upload processes
  • Ability to manage repetitive tasks efficiently while maintaining a high level of accuracy

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Legal Support Specialist

8 matching positions

Legal Support Specialist

We are seeking experienced and highly motivated Legal & Governance Specialist fo...
Location
Location
Japan , Chiyoda, Tokyo
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5-7+ years of experience in a corporate secretarial, legal operations, or governance role, preferably within a financial services or multinational corporate environment
  • In-depth knowledge of Japanese corporate law, commercial registration procedures, and best practices in board governance
  • Strong business acumen with the ability to understand complex operational and financial issues and their interplay with corporate governance
  • Experience working collaboratively on cross-functional projects with departments such as Finance, Risk, and Technology is highly desirable
  • Demonstrated ability to lead complex projects and manage multiple priorities in a fast-paced, dynamic environment
  • Exceptional communication and stakeholder management skills, with a proven ability to build strong, positive relationships at all levels of an organization
  • Outstanding sense of ownership, leadership, and initiative. A proactive problem-solver who is committed to seeing tasks through to completion
  • A high degree of professionalism, integrity, and meticulous attention to detail
  • A collaborative and approachable nature, with proven experience in mentoring and developing team members
  • Bachelor's degree required
Job Responsibility
Job Responsibility
  • Corporate Secretarial & Governance Management: Lead and manage all aspects of Board of Directors meetings for CGMJ and its affiliates, including agenda preparation, material coordination, minute-taking, and follow-up on action items
  • Oversee the entire lifecycle of director appointments and resignations, including the preparation of necessary documentation and handling of commercial registrations
  • Draft and manage amendments to the Articles of Incorporation and other key corporate governance documents
  • Handle critical corporate actions, such as the documentation and legal procedures for capital repatriation
  • Serve as the key contributor and central point of contact for all corporate secretarial matters, providing expert guidance to senior leadership and business partners
  • Regulatory Compliance & External Communications: Oversee and ensure the timely and accurate submission of all regulatory reports, including but not limited to filings with the Japan Fair Trade Commission (JFTC)
  • Manage communications and act as the official liaison for inquiries from external parties, including courts, law firms, tax authorities, and other government/municipal agencies, ensuring professional, accurate, and timely responses
  • Maintain and enhance a meticulous log of all external inquiries and responses to ensure consistency and establish best practices
  • Firm-Wide Administration & Strategic Projects: Partner with Finance, Risk, and Technology departments on firm-wide initiatives, providing legal administrative expertise and ensuring alignment with governance requirements
  • Act as a key business partner from the Legal department on complex, episodic projects, ensuring legal and governance considerations are integrated from the outset
  • Fulltime
Read More
Arrow Right

Client Services Assistant / Legal Support Specialist

A well-established, nationally recognized professional services firm is seeking ...
Location
Location
United States , Miami
Salary
Salary:
65000.00 - 70000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in a professional services environment (legal experience a plus)
  • At least 3 years of experience in a receptionist, administrative, or client-facing role within a services environment
  • Strong ability to manage a multi-line phone system and handle a high volume of inbound calls efficiently
  • Excellent verbal and written communication skills with a strong and service-oriented approach
  • Proven organizational skills with close attention to detail and the ability to manage multiple tasks at once
  • Proficiency with general administrative duties, including scheduling, document handling, and office coordination
  • Comfortable working onsite in Miami, Florida, with flexibility to support office needs as they arise
Job Responsibility
Job Responsibility
  • Serve as the primary front desk point of contact, greeting clients and managing incoming calls
  • Coordinate conference rooms, meetings, and visitor logistics
  • Provide administrative support including scheduling, expense reports, and document management
  • Prepare binders, assemble exhibits, and assist with general legal support tasks
  • Support multiple attorneys and team members as needs arise
What we offer
What we offer
  • Comprehensive benefits package
  • Paid parking
  • Supportive, feedback-driven culture
  • Bonus eligibility
  • Medical, vision, dental, and life and disability insurance (for contract/temporary professionals)
  • 401(k) plan (for contract/temporary professionals)
  • Fulltime
Read More
Arrow Right

Administrative Support Specialist, Legal

Administrative Specialist II provides a variety of administrative functions to t...
Location
Location
United States , Brookline
Salary
Salary:
59684.00 - 74125.00 USD / Year
dana-farber.org Logo
Dana-Farber Cancer Institute
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated ability to manage multiple electronic calendars and organize complex meetings
  • Ability to balance, coordinate and execute multiple assignments and to prioritize workload
  • Strong attention to detail, organization, independence, and responsiveness is essential
  • Advanced organizational skills
  • Computer skills required include, but are not limited to, Microsoft Office Suite (specifically Outlook, Word, PowerPoint, and Excel) with strong computer literacy preferred
  • Ability to exercise judgment, discretion, and confidentiality with sensitive matters
  • Strong analytical, critical and creative thinking (strong problem-solving skills)
  • Ability to deal with high stress situations in a diplomatic and professional manner and ability to show mature judgement
  • Ability to maintain confidentiality, discretion, diplomacy, and good judgment
  • Take initiative where appropriate
Job Responsibility
Job Responsibility
  • Coordinates scheduling intricate meetings and oversees complex calendar management for multiple Legal Department team members
  • Utilizes various software, including Microsoft Office Suite, to produce reports, spreadsheets, presentations, and other documents as needed
  • Shares general office duties including, but not limited to ordering office supplies, screening phone calls, faxes and mail, and providing back-up support to other department administrative team members
  • Drafts correspondence, reviews documents, and maintains and updates standard contracts and forms as needed
  • Assists with medical records requests, subpoenas, and performs legal research
  • Fulltime
Read More
Arrow Right

Litigation Legal Support Specialist

Beacon Hill Legal is staffing a contract-to-hire Litigation Legal Support Specia...
Location
Location
United States , McLean
Salary
Salary:
Not provided
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 4+ years of experience with document management, discovery, trial preparation, court filings, and legal technology
  • Prior experience within a large law firm setting preferred
Job Responsibility
Job Responsibility
  • Provides high-level administrative and litigation support to attorneys handling complex matters
  • Plays a critical role from case inception through trial and post‑trial proceedings
  • Fulltime
Read More
Arrow Right
New

Legal Specialist - Financial Services

Location
Location
Indonesia , Jakarta
Salary
Salary:
Not provided
Flip
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Hold a law degree from a reputable university
  • Having 2-4 years’ experience as in-house counsel in a reputable financial services company, or in the similar position at a reputable law firm
  • Knowledge and understanding of digital lending system products, including its regulatory and compliance matters
  • Good knowledge of legal aspects and contract drafting
  • Good negotiation, management, and leadership skills
  • Ability to prioritize effectively and to work under pressure without compromising quality
  • Autonomous, proactive, flexible, independent self-starter, team-driven and able to work within deadlines
  • Extremely well-organized and have excellent attention to detail
  • Strong communication skills both written and verbal
  • Proficient in English both oral and written
Job Responsibility
Job Responsibility
  • Advise relevant stakeholders on various regulatory requirements related to lending activities, including but not limited to product requirements, type of cooperation, data security, data protection, disclosure or reporting requirements and other related matters related to compliance of a fintech lending and payment system entity based on the prevailing laws and regulations
  • Identify any issues in commercial agreements with the merchants or business partners
  • prepare and review commercial agreements along with negotiate the key points with the counterparts
  • Ensure the fulfilment of all regulatory compliance for company or products, including but not limited to compliance monitoring, anti-terrorism monitoring, anti-money laundering reports, certification requirements and obtainment of regulatory approvals or acknowledgements (including but not limited to approvals or acknowledgements from OJK)
  • Assist relevant stakeholders on legal administrative filling, submission and/or reporting of legal data, including company’s reporting obligation to OJK and coordinate with internal team during report preparation as necessary
  • Update stakeholders on new regulations or communication from OJK that might affect our business
  • Support to manage day to day relationship and communication with OJK and Association
  • Maintain a thorough working knowledge of current regulatory requirements, familiarity with company processes, policies, and products.
  • Fulltime
Read More
Arrow Right
New

Intake Specialist (Legal) – Estate Planning & Probate

Robert Half is partnering with a well-established and highly regarded law firm t...
Location
Location
United States , Lynnwood
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2+ years of experience in a legal intake, client services, or front-facing law firm role
  • Prior exposure to estate planning, probate, or elder law strongly preferred
  • Experience with legal practice management systems required
  • Clio Manage preferred, with Clio Grow a plus
  • Exceptional communication skills, with the ability to interact with clients in a professional, empathetic, and clear manner
  • Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment
  • Technologically proficient and adaptable to new systems and workflows
  • Proven ability to handle sensitive and confidential information with discretion
  • Team-oriented approach with a positive, collaborative mindset
  • At least 1 year of experience in legal intake, client services, or a similar law firm role
Job Responsibility
Job Responsibility
  • Serve as the primary contact for all incoming inquiries via phone, email, and online channels, delivering a high level of professionalism and client care
  • Conduct detailed intake interviews to gather relevant information, assess legal needs, and evaluate urgency
  • Open and manage new matters within the firm’s practice management system (Clio), including running conflict checks and coordinating scheduling
  • Maintain accurate, organized client records throughout the intake and onboarding process
  • Collaborate with attorneys and paralegals to communicate intake status and ensure efficient handoff of new matters
  • Proactively follow up with prospective clients and track conversion from inquiry to engagement
  • Support ongoing improvements to intake workflows and client experience processes
What we offer
What we offer
  • 2 weeks PTO
  • 401K with matching
  • Profit sharing
  • Fully paid medical/dental/vision coverage
  • Chance for long-term growth
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • Fulltime
Read More
Arrow Right
New

Trade Support Specialist

The Trade Support Specialist is an intermediate level role involved resolving tr...
Location
Location
United States , O'Fallon
Salary
Salary:
107120.00 - 160680.00 USD / Year
https://www.citi.com/ Logo
Citi
Expiration Date
June 08, 2026
Flip Icon
Requirements
Requirements
  • 6-10 years of relevant experience
  • Consistently demonstrates clear and concise written and verbal communication skills
  • Strong understanding of trade lifecycle processes, including trade capture, confirmation, settlement, and reconciliation
  • Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders
  • Bachelor’s/University degree
Job Responsibility
Job Responsibility
  • Monitors trade flows and troubleshoot any trade discrepancies or breaks, liaising with brokers, custodians, and counterparties as necessary
  • Maintain trade support processes and procedures to enhance operational efficiency and mitigate risk
  • Provide training and support to junior team members and assist in their professional development
  • Analyze trade data and generates reports to monitor trade activity, identify trends, and support decision-making processes
  • Stay updated on industry trends, market developments, and regulatory changes impacting trade operations
  • Provide support for trade execution, including trade confirmation, settlement, and reconciliation
  • Monitor trade lifecycle events and ensure trades are processed accurately and in a timely manner
  • Participate in the testing and implementation of trading systems and upgrades or enhancements
  • Investigate and resolve trade discrepancies or breaks with brokers, custodians, and counterparties
  • Maintain accurate trade records and documentation in accordance with regulatory requirements
What we offer
What we offer
  • medical, dental & vision coverage
  • 401(k)
  • life, accident, and disability insurance
  • wellness programs
  • paid time off packages including planned time off (vacation), unplanned time off (sick leave), and paid holidays
  • discretionary and formulaic incentive and retention awards
  • Fulltime
Read More
Arrow Right

Litigation Support Specialist

A San Francisco–based law firm is seeking an experienced and detail-oriented Lit...
Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2–5+ years of experience in litigation support or e‑discovery within a law firm or legal services environment
  • Hands-on experience with document review platforms such as Relativity (required)
  • Strong understanding of the litigation and discovery process
  • Excellent attention to detail and ability to manage large volumes of information
  • Strong organizational and time-management skills in a deadline-driven environment
  • Ability to work independently and collaboratively with legal teams
  • Professional demeanor and discretion when handling sensitive and confidential materials
  • Proficiency with Microsoft Office and legal technology tools
Job Responsibility
Job Responsibility
  • Support litigation teams with e‑discovery and document management throughout active cases
  • Assist with document collections, processing, and productions
  • Manage and maintain litigation databases and document review platforms (e.g., Relativity)
  • Coordinate document review workflows and ensure quality control during review projects
  • Prepare and organize discovery responses, exhibits, and trial materials
  • Support deposition and trial preparation, including exhibit management and logistics
  • Troubleshoot basic technical issues related to litigation databases and review tools
  • Collaborate with attorneys, paralegals, and vendors on discovery-related tasks
  • Ensure compliance with court rules, discovery deadlines, and confidentiality standards
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right