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Randstad Logo Randstad · Legal

Legal Secretary

Australia, Newcastle · Job Posted May 29, 2026
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Job Description

Are you a proactive and detail-oriented legal administrative professional looking to take the next step in your legal career? Due to continued growth, a highly respected and well-regarded local law firm in Newcastle is seeking two Legal Secretaries to join their dynamic team. Supporting a diverse mix of Contested Estates, Litigation, and Criminal law, you will play a key role in providing high-quality administrative and procedural support. You will join a friendly, professional, and genuinely supportive environment where your contributions are valued.

Job Responsibility

  • Act as the professional first point of contact for clients
  • liaise confidently with court registry staff, judges' associates, counsel, process servers, and witnesses
  • Prepare and amend Local and Supreme Court documents, letters, file notes, pleadings, and briefs to Counsel under solicitor supervision
  • Handle end-to-end file management using LEAP (opening, closing, archiving), transcribing dictation, and managing busy solicitor diaries
  • Assist with client invoicing, processing payments, following up overdue accounts, and providing occasional reception overflow relief

Requirements

  • Proven experience as a Legal Secretary, or strong administrative experience within professional services with highly transferable skills
  • Strong hands-on experience using Microsoft Office Suite
  • Prior experience with LEAP legal software is highly regarded
  • A solid understanding of court procedures (Local and Supreme Courts) and safe custody preparation is advantageous
  • An eagle eye for detail, exceptional time management, complete discretion with confidential information, and the ability to work at pace
  • Higher School Certificate (HSC) required
  • Certificate III or IV in Business Administration (Legal) is desirable
  • Must have full, unrestricted working rights in Australia

Nice to have

  • Certificate III in Business Administration (Legal)
  • Certificate IV in Business Administration (Legal)

What we offer

  • Flexibility: Open to both full-time and part-time arrangements
  • Great Location: Convenient Newcastle location with accessible parking available
  • Variety: Exposure to diverse areas of law (Estates, Litigation, and Criminal Law)
  • Strong Support: Work alongside an experienced team with modern systems
  • Competitive remuneration package commensurate with experience
  • Supporting 2 Experienced Lawyers
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