Legal Secretary Job at Robert Half (San Diego)

New

Legal Secretary

We are looking for an experienced Legal Secretary to provide immediate attorney ...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of recent legal secretarial experience supporting defense litigation matters
Hands-on experience with e-filing and service procedures in California state courts, federal courts, and out-of-state jurisdictions
Working knowledge of California state and federal court rules, deadlines, and administrative procedures
Proficiency with Milana calendaring software or a closely related litigation calendaring platform such as CompuLaw
Strong skills in calendar management, case coordination, document handling, and general legal administrative support
Ability to work independently in a fully remote setting with a proactive, responsive, and detail-focused approach
Comfortable supporting multiple attorneys at once while managing competing priorities and sensitive legal information

Job Responsibility

Provide day-to-day administrative and legal support for as many as four attorneys while helping maintain steady workflow across the team
Coordinate attorney calendars, schedule meetings, and manage deadlines using litigation calendaring tools integrated with Outlook
Open new matters, organize case information, and keep files and related records current and accessible
Prepare and submit court filings and service documents in California state and federal courts as well as jurisdictions outside the state
Assist with litigation support activities, including tracking deadlines, handling filing logistics, and supporting case progression
Process expense reimbursements and complete other administrative tasks needed to support attorney practices
Work closely with legal secretaries, administrative staff, and word processing resources to ensure timely completion of legal documents
Step into the role quickly with limited training and provide dependable remote support throughout the assignment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Legal Secretary

We are looking for a detail-oriented Legal Secretary to support attorneys servin...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a legal secretary, legal administrative, or comparable law firm support role
Background supporting trust, estate, tax, or private client legal practices is strongly preferred
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Experience working with document management platforms and electronic filing processes
Strong writing, proofreading, and verbal communication skills with careful attention to detail
Ability to manage competing deadlines, stay organized, and work effectively in a fast-paced setting
Sound judgment, discretion, and the ability to collaborate well with attorneys, staff, and clients
California Notary Public commission and a bachelor's degree are valued but not required

Job Responsibility

Prepare, revise, and format legal correspondence, reports, and client-facing documents with a high degree of accuracy and professionalism
Review materials for grammar, consistency, and completeness, and route finalized documents to the appropriate attorneys, clients, or internal teams
Oversee attorney schedules by arranging meetings, calls, travel, and other time-sensitive commitments
Maintain orderly electronic and physical files, ensuring records are easy to retrieve and updated in document management systems
Coordinate meeting logistics, including reserving conference space, organizing materials, and supporting internal and external attendees
Serve as a point of contact for clients and colleagues by gathering information, relaying updates, and responding to routine requests promptly
Enter attorney time records, assist with expense submissions, and help keep administrative documentation current
Support the billing cycle by preparing invoice drafts, making revisions, and collaborating with attorneys and accounting staff to finalize client bills
Assist with opening new matters by helping with conflict checks, engagement paperwork, and related intake documentation
Handle general administrative tasks such as scanning, copying, and other office support duties while protecting confidential client and firm information

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Legal Secretary

We are looking for a skilled Legal Secretary to join our team in Youngstown, Ohi...

Location

United States , Youngstown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience as a Legal Secretary or in a similar role
Proficiency in handling electronic court filings (e-Filing) and legal documentation processes
Strong organizational and time management skills to handle multiple tasks and deadlines
Excellent written and verbal communication abilities
Proficient in calendar management and scheduling software
High attention to detail and accuracy in all tasks
Ability to handle dictation and transcription efficiently
Familiarity with legal terminology and procedures

Job Responsibility

Manage and coordinate calendars for attorneys, ensuring all appointments, deadlines, and meetings are accurately scheduled
Prepare, proofread, and format legal documents, correspondence, and reports as needed
Handle electronic court filings (e-Filing) and ensure all documents comply with court requirements
Maintain and organize client files, ensuring all records are complete and up-to-date
Conduct dictation and transcription tasks with speed and accuracy
Monitor and manage deadlines for legal filings and case-related tasks
Communicate effectively with clients, court personnel, and legal professionals
Assist with general administrative duties, such as answering phones, managing emails, and ordering supplies
Ensure confidentiality and security of all legal and client information
Provide support for special projects or assignments as directed by attorneys

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

New

Legal Secretary

We are looking for a skilled Legal Secretary to join our team in Columbiana, Ohi...

Location

United States , Columbiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience as a Legal Secretary or in a similar role
Proficiency in handling electronic court filings (e-Filing) and legal documentation processes
Strong organizational and time management skills to handle multiple tasks and deadlines
Excellent written and verbal communication abilities
Proficient in calendar management and scheduling software
High attention to detail and accuracy in all tasks
Ability to handle dictation and transcription efficiently
Familiarity with legal terminology and procedures

Job Responsibility

Manage and coordinate calendars for attorneys, ensuring all appointments, deadlines, and meetings are accurately scheduled
Prepare, proofread, and format legal documents, correspondence, and reports as needed
Handle electronic court filings (e-Filing) and ensure all documents comply with court requirements
Maintain and organize client files, ensuring all records are complete and up-to-date
Conduct dictation and transcription tasks with speed and accuracy
Monitor and manage deadlines for legal filings and case-related tasks
Communicate effectively with clients, court personnel, and legal professionals
Assist with general administrative duties, such as answering phones, managing emails, and ordering supplies
Ensure confidentiality and security of all legal and client information
Provide support for special projects or assignments as directed by attorneys

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Legal Secretary

We are looking for an experienced Legal Secretary to support litigation attorney...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of legal secretarial experience, including substantial work in defense litigation environments
Recent hands-on experience supporting California civil litigation matters
Demonstrated background in trial preparation, including assembling and managing documents for hearings and trial proceedings
Strong working knowledge of court filing processes, including e-filing and preparation of court-ready legal documents
Proven ability to manage complex calendars, track deadlines, and coordinate multiple priorities with minimal supervision
Proficiency in Microsoft Word and familiarity with case management or document management systems
Excellent organizational, written, and verbal communication skills
Typing speed of 70 words per minute or higher preferred

Job Responsibility

Manage attorney calendars and deadline tracking systems to ensure hearings, filings, meetings, and case milestones are scheduled accurately and completed on time
Coordinate appointments and legal proceedings with clients, expert witnesses, opposing counsel, co-counsel, and court personnel while maintaining a high level of professionalism
Review incoming mail and case materials, route items for attorney attention, and update records so time-sensitive matters are properly indexed and calendared
Draft, format, and finalize correspondence, memoranda, pleadings, discovery materials, and trial-related documents based on dictation, handwritten notes, and draft content
Organize and maintain confidential electronic case files, making sure documentation is complete, accessible, and updated to reflect ongoing activity
Prepare and submit court filings, including discovery, pre-trial, and trial documents, in compliance with applicable filing rules and procedural requirements
Support all phases of discovery by arranging schedules, tracking deadlines, and coordinating related activities for matters involving both plaintiffs and defendants
Provide dependable secretarial coverage for short-term and long-term assignments and offer backup assistance to other legal support team members as needed
Stay current on court rules, filing procedures, and litigation support practices while contributing to departmental initiatives and other assigned projects

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Legal Secretary

We are seeking a detail-oriented and professional Legal Secretary to provide adm...

Location

United States , Syracuse

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of legal administrative or legal secretary experience preferred
Familiarity with legal terminology, procedures, and court systems
Experience with e-filing in [state/federal courts, as applicable]
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
Excellent attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines

Job Responsibility

Prepare, proofread, and format legal documents, correspondence, and reports
File legal documents with courts (e-filing and/or physical filing)
Manage attorney calendars, schedule meetings, court dates, and deadlines
Maintain and organize case files and legal records
Answer phones, screen calls, and communicate with clients professionally
Coordinate meetings, depositions, and client appointments
Track deadlines and ensure compliance with court requirements
Assist with billing, time entry, and expense tracking as needed
Perform general administrative duties such as filing, copying, and data entry

New

Legal Secretary

We are looking for a Legal Secretary to support attorneys with document preparat...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 3 years of experience in a legal secretarial or similar administrative support role, ideally within a law firm setting
Proficiency with Microsoft Office, legal word processing tools, calendaring software, and document management systems
experience with iManage is preferred
Demonstrated ability to manage court filings, e-filing procedures, and related legal administrative tasks
Strong typing, proofreading, grammar, and written communication skills with a consistent focus on accuracy
Excellent organizational skills with the ability to prioritize multiple assignments and meet deadlines under pressure
Capable of working independently to resolve routine issues while also collaborating effectively with attorneys and team members

Job Responsibility

Oversee the organization and upkeep of physical and digital client records to ensure they remain accurate, accessible, and aligned with retention standards
Prepare, revise, and polish legal correspondence, memoranda, and other case-related documents with close attention to formatting and accuracy
Coordinate attorney calendars, schedule appointments, and help manage inbox activity to support timely communication and follow-up
File, retrieve, and store documents within document management platforms, including systems such as iManage, to maintain efficient access to matter-related information
Assist with court and electronic filings, making sure submissions are completed accurately and within required deadlines
Support paperless administrative processes by tracking document flow, facilitating file closure, and helping maintain records compliance
Handle dictation and transcription tasks as needed, turning attorney notes into clear, thorough documentation

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Legal Secretary

We are looking for an experienced Legal Secretary to support a busy commercial l...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in a Legal Secretary role supporting commercial litigation matters
Strong hands-on experience with electronic filing in both state and federal courts is required
Demonstrated ability to work effectively in a sophisticated, high-volume litigation setting
Proven skill in managing calendars and coordinating deadlines for multiple active cases
Experience preparing court-related documents with a high degree of accuracy and attention to detail
Ability to work independently, show sound judgment, and proactively manage assigned responsibilities
Proficiency in dictation, document editing, and general litigation support tasks

Job Responsibility

Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines
Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones
Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed
Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible
Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice
Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters
Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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